Infusion Devices & Associated Consumables

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05f03c-2025-12-05T18:52:03Z",
    "date": "2025-12-05T18:52:03Z",
    "ocid": "ocds-h6vhtk-05f03c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNXM-2771-CPCW",
            "name": "Birmingham Women's and Children's NHS Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNXM-2771-CPCW"
            },
            "address": {
                "streetAddress": "Steelhouse Lane",
                "locality": "Birmingham",
                "postalCode": "B4 6NH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "name": "Chris Hannon",
                "email": "chris.hannon@uhb.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.bwc.nhs.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNXM-2771-CPCW",
        "name": "Birmingham Women's and Children's NHS Foundation Trust"
    },
    "planning": {
        "noEngagementNoticeRationale": "Placed under PCR 2015 - 2024/S 000-019220"
    },
    "tender": {
        "id": "PROC.02.0150",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Infusion Devices & Associated Consumables",
        "description": "The BSOL Procurement Collaborative, hosted by University Hospitals Birmingham NHS Foundation Trust is seeking to award a contract under the 'Competitive Flexible Procedure' for the Supply of Infusion Devices & Associated Consumables on behalf of Birmingham Women's and Children's NHS Foundation Trust whose principle address is located at Steelhouse Lane Birmingham West Midlands B4 6NH This Procurement shall be awarded for a 5 Year Period with an option to extend for a further 2 x 12 month periods. The Tender shall be awarded as two lots as follows: Lot 1 : Supply of Syringe Drivers & Associated Consumables Lot 2: Supply of Volumetric Pumps & Associated Consumables Both Lots shall include the requirement for: Initial & Ongoing Clinical Training for approx 1,700 Nurses Technical Training for Medical Engineering Staff (Approx 8 - 10) Warranty Cover Availability of Spare Parts Provision of Clinical and Technical Support for the duration of the contract. This Procurement shall included a phased replacement programme as follows in addition to any additional minor purchases for Ward / Departmental expansion: Phase 1 - To be Delivered and Invoiced by 31st March 2026 Qty x 483 Syringe Drivers Qty x 64 Docking Stations Phase 2 - To be Delivered and Invoiced* by 31st March 2027 Qty x 100 Volumetric Pumps Qty x 214 Syringe Drivers Qty x 100 Docking Stations Phase 3 - To be Delivered and Invoiced* by 31st March 2028 Qty x 376 Volumetric Pumps The Authority shall consider all Finance Options where suitable and where applicable including Outright Purchase, Lease and/or Purchase Set Plan. * If an option is selected for a phase other than outright purchase, then invoicing shall not be completed until the end of the contract and any extension period (Please refer to the ITT Docs for further information regarding the different Finance Options.) The Authority reserves the right to select any of the above Finance options subject to affordability and value for money. The Procurement shall be conducted in three stages. None of the following stages (below) shall involve further negotiation above and beyond the requirements of competitive tendering as described in the Invitation To Tender (ITT) Documents. Stage One: Essential Assessment Bidders are required to respond to the questions that form part of the Procurement Specific Questionnaire (PSQ) built into ATAMIS (Online). Bidders are required to confirm that they can meet the 'Essential elements' of the Specification within Questionnaire 1: Technical Bidders who PASS the PSQ Questions and comply with the 'Essential elements' of the Specification shall proceed to Stage Two. Stage Two: Technical/ Quality Assessment This stage shall comprise of an assessment of the desirable elements of the Specification and responses to a series of questions that form part of the Technical / Quality evaluation of the Tender(s). Only the 'Top Three' Scoring Bidders for each lot, for those questions /requirements within this stage shall be short-listed to Stage Three. Where a Bidder places fourth in either lot, if their score is within 3% of the next highest score, the Authority shall include them in the short-list and therefore, four suppliers may short-listed in either/or both lots. Stage Three: Final Stage This final stage shall comprise of 'Show & Tell' product type demonstrations and Presentations in person by the Top 3 Scoring Bidders in each lot. (or Top 4 if within a close margin as described above). This stage also includes an assessment of a minimum of two Reference Sites per Lot to ascertain feedback from existing customers about the quality, reliability and level of service in relation to supply of these devices and associated consumables. Stage Three shall also include a financial assessment of 'Price' (Whole life costs over the duration of the contract per Lot). Tender submissions will then be reviewed using a PS per assessment benefit method as described in the ITT Documents. The Authority may then award a contract to the Bidder who in its sole opinion Tenders the most economically advantageous bid (the lowest PS per assessed benefit) following the completion of the evaluation process.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "33194110",
                        "description": "Infusion pumps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "33100000",
                        "description": "Medical equipments"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "33194110",
                        "description": "Infusion pumps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "33100000",
                        "description": "Medical equipments"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "All Lots",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "33194110",
                        "description": "Infusion pumps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "33100000",
                        "description": "Medical equipments"
                    }
                ],
                "relatedLot": "All Lots"
            }
        ],
        "value": {
            "amountGross": 1440000,
            "amount": 1200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "additionalProcurementCategories": [
            "services"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "The procurement documents are available for unrestricted and full direct access, free of charge, at https://health-family.force.com/s/Welcome Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://health-family.force.com/s/Welcome Tenders or requests to participate must be submitted to the above-mentioned address Search for ITT Ref: C402848 Infusion Devices & Associated Consumables.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-05T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-19T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-02-16T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1: Syringe Drivers & Associated Consumables",
                "description": "Please download and submit your Technical/ Quality Response (NB, We have included Social Value as part of the Tender Response Template)",
                "status": "active",
                "value": {
                    "amountGross": 480000,
                    "amount": 400000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Product Demonstrations: 30.00% References: 20.00% After-Sales Service: 20.00% Technical Specification (Value Added): 10.00% Delivery: 10.00% Social Value: 10.00% Total Non Financial: 100.00% Overall (inc Cost): Lowest Cost (PS) per assessed benefit.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Please see Document 1 - ITT CFP Instructions & Guidance",
                            "description": "Please see Document 1 - ITT CFP Instructions & Guidance"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-26T00:00:00Z",
                    "endDate": "2031-02-25T23:59:59Z",
                    "maxExtentDate": "2034-02-25T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract shall have an option to extend for a further 2 x 12 Month Periods"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Authority reserves the right to select the most appropriate Finance Option for each Phase of the Procurement subject to affordability and value for money."
                }
            },
            {
                "id": "2",
                "title": "Lot 2: Volumetric Pumps & Associated Consumables",
                "description": "Lot 2 - Please download and submit your Technical/ Quality Response (NB, We have included Social Value as part of the Tender Response Template)",
                "status": "active",
                "value": {
                    "amountGross": 960000,
                    "amount": 800000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Product Demonstrations: 30.00% References: 20.00% After-Sales Service: 20.00% Technical Specification (Value Added): 10.00% Delivery: 10.00% Social Value: 10.00% Total Non Financial: 100.00% Overall (inc Cost): Lowest Cost (PS) per assessed benefit.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Please see Document 1 - ITT CFP Instructions & Guidance",
                            "description": "Please see Document 1 - ITT CFP Instructions & Guidance"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-26T00:00:00Z",
                    "endDate": "2031-02-25T23:59:59Z",
                    "maxExtentDate": "2034-02-25T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract shall have an option to extend for a further 2 x 12 Month Periods"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Authority reserves the right to select the most appropriate Finance Option for each Phase of the Procurement subject to affordability and value for money."
                }
            },
            {
                "id": "All Lots",
                "title": "1. Procurement Specific Questionnaire (PSQ)",
                "description": "The BSOL Procurement Collaborative, hosted by University Hospitals Birmingham NHS Foundation Trust is seeking to award a contract under the 'Competitive Flexible Procedure' for the Supply of Infusion Devices & Associated Consumables on behalf of Birmingham Women's and Children's NHS Foundation Trust whose principle address is located at Steelhouse Lane Birmingham West Midlands B4 6NH This Procurement shall be awarded for a 5 Year Period with an option to extend for a further 2 x 12 month periods. The Tender shall be awarded as two lots as follows: Lot 1 : Supply of Syringe Drivers & Associated Consumables Lot 2: Supply of Volumetric Pumps & Associated Consumables Both Lots shall include the requirement for: Initial & Ongoing Clinical Training for approx 1,700 Nurses Technical Training for Medical Engineering Staff (Approx 8 - 10) Warranty Cover Availability of Spare Parts Provision of Clinical and Technical Support for the duration of the contract. This Procurement shall included a phased replacement programme as follows in addition to any additional minor purchases for Ward / Departmental expansion: Phase 1 - To be Delivered and Invoiced by 31st March 2026 Qty x 483 Syringe Drivers Qty x 64 Docking Stations Phase 2 - To be Delivered and Invoiced* by 31st March 2027 Qty x 100 Volumetric Pumps Qty x 214 Syringe Drivers Qty x 100 Docking Stations Phase 3 - To be Delivered and Invoiced* by 31st March 2028 Qty x 376 Volumetric Pumps The Authority shall consider all Finance Options where suitable and where applicable including Outright Purchase, Lease and/or Purchase Set Plan. * If an option is selected for a phase other than outright purchase, then invoicing shall not be completed until the end of the contract and any extension period (Please refer to the ITT Docs for further information regarding the different Finance Options.) The Authority reserves the right to select any of the above Finance options subject to affordability and value for money. The Procurement shall be conducted in three stages. None of the following stages (below) shall involve further negotiation above and beyond the requirements of competitive tendering as described in the Invitation To Tender (ITT) Documents. Stage One: Essential Assessment Bidders are required to respond to the questions that form part of the Procurement Specific Questionnaire (PSQ) built into ATAMIS (Online). Bidders are required to confirm that they can meet the 'Essential elements' of the Specification within Questionnaire 1: Technical Bidders who PASS the PSQ Questions and comply with the 'Essential elements' of the Specification shall proceed to Stage Two.",
                "status": "active",
                "value": {
                    "amountGross": 0,
                    "amount": 0,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Product Demonstrations: 30.00% References: 20.00% After-Sales Service: 20.00% Technical Specification (Value Added): 10.00% Delivery: 10.00% Social Value: 10.00% Total Non Financial: 100.00% Overall (inc Cost): Lowest Cost (PS) per assessed benefit.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Please see Document 1 - ITT CFP Instructions & Guidance",
                            "description": "Please see Document 1 - ITT CFP Instructions & Guidance"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-26T00:00:00Z",
                    "endDate": "2031-02-25T23:59:59Z",
                    "maxExtentDate": "2034-02-25T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract shall have an option to extend for a further 2 x 12 Month Periods"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Authority reserves the right to select the most appropriate Finance Option for each Phase of the Procurement subject to affordability and value for money."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2,
            "maximumLotsAwardedPerSupplier": 2,
            "awardCriteriaDetails": "Lot 1: Syringe Drivers & Associated Consumables Lot 2 :Volumetric Pumps & Associated Consumables"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest"
            },
            {
                "id": "080381-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/080381-2025",
                "datePublished": "2025-12-05T18:52:03Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Payment Terms as per Tender Documents"
        },
        "riskDetails": "As per Tender Documents"
    },
    "language": "en"
}