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Commercial Waste Management Software System (WMS)

Nottingham City Council

This public procurement record has 1 release in its history.

Tender

08 Dec 2025 at 17:39

UK4 - Tender Notice
Summary of the contracting process

Nottingham City Council is seeking to procure a comprehensive Commercial Waste Management Software System to replace its legacy solution. The procurement focuses on an integrated system for managing customer service, sales, billing, financial processing, and performance reporting within the scope of the Council's Commercial Waste Service. The contract will be awarded via a Competitive Flexible Procedure, as per the Procurement Act 2023, with a series of stages including product demonstrations and dialogue sessions. Initial tender submissions are due by 9th January 2026, with the contract starting on 1st July 2026, spanning an initial five-year term. The procurement, valued at approximately £660,000, encompasses a range of services located in the UK, under the 'services' category, with a CPV code of 72260000 for software-related services.

This tender presents a significant opportunity for businesses specialised in software development and integration within local government contexts, particularly those adept at delivering comprehensive waste management solutions. Companies that can demonstrate strong technical and professional capabilities, previous relevant experience, and the ability to meet the Authority's quality and financial criteria will be well-suited to compete. Additionally, businesses equipped to provide comprehensive professional services, including system implementation, user training, and integration with existing platforms such as Oracle Fusion, will find this tender appealing. The procurement method allows for flexibility and dialogue, offering suppliers a platform to tailor their final offers closely aligned with the Council's needs.

How relevant is this notice?

Notice Information

Notice Title

Commercial Waste Management Software System (WMS)

Notice Description

Nottingham City Council is seeking to procure a comprehensive, integrated Commercial Waste Management Software System to replace its existing legacy solution. The system will support the end-to-end delivery of the Council's Commercial Waste Service, including customer management, sales, service delivery, billing, financial processing, and performance reporting. The solution must enable real-time operational control and data visibility across the service, improving efficiency, customer experience, financial assurance and environmental performance. The scope includes, but is not limited to: vehicle tracking and management; mobile working; route planning and optimisation; customer and contract management; sales quoting and e-contracting; on-board dynamic weighing and pay-by-weight functionality; container and asset management; weighbridge operations; supplier management; invoicing, credits and cash processing; financial management and ledgering; performance reporting and analytics; and a customer self-service portal. The successful supplier will also be required to provide professional services to implement the solution, migrate data, train users, and integrate the system with the Council's corporate financial platform (Oracle Fusion), corporate citizen access portal, and other systems via APIs. Hardware required to support mobile working and integration with existing on-vehicle and weighbridge weighing equipment is within scope, together with system support, maintenance and service levels for the duration of the contract. The contract will be awarded following a Competitive Flexible Procedure in accordance with the Procurement Act 2023, with an initial tender submission stage followed by shortlisting, product demonstrations and dialogue, and the submission of a best and final offer.

Lot Information

Lot 1

Options: The contract includes options exercisable at the Authority's discretion, including the option to extend the contract for up to two additional periods of one (1) year each following the initial five (5) year term, subject to satisfactory performance, ongoing business need, and continued value for money. In addition, the contract may include options for the purchase of additional software modules, licences, users, integrations, or related services within the scope of the Waste Management System during the contract term, in accordance with the contract terms and pricing mechanism.

Renewal: The contract will be awarded for an initial term of five (5) years. The Authority reserves the right to extend the contract by up to two additional periods of one (1) year each, exercisable at the Authority's sole discretion, subject to satisfactory performance, ongoing business need, and continued value for money.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f139
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080816-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72260000 - Software-related services

Notice Value(s)

Tender Value
£550,000 £500K-£1M
Lots Value
£550,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Dec 20258 months ago
Submission Deadline
15 Dec 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2026 - 30 Jun 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG2 3NG
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
Not specified
Local Authority
Nottingham
Electoral Ward
Castle
Westminster Constituency
Nottingham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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