Tender

BT225 - Grants Management System

WESTMINSTER CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderUpdate

12 Jan 2026 at 15:41

UK4 - Tender Notice
Tender

08 Dec 2025 at 18:17

UK4 - Tender Notice
Summary of the contracting process

Westminster City Council is seeking to commission a "BT225 - Grants Management System" with the tender process currently at the update stage. This procurement initiative aims to support the Council's Voluntary and Community Sector Investment Strategy (2023-2028) by improving grants management processes. It is classified under services with relevance to industry-specific software package and financial management consultancy services. The Council is located at 64 Victoria Street, London, and is leading this procurement process under the legal framework of UKPGA 2023/54. The deadline for tender submission is set for 23rd January 2026, with the contract period running from 9th February 2026 to 8th February 2028, including a potential one-year extension. The procurement is conducted via an open method for below-threshold contracts, ensuring a competitive process.

This procurement opportunity represents a substantial chance for businesses specialising in software development and financial systems to expand their portfolio by delivering a solution covering end-to-end grant management. With an estimated contract value up to GBP 96,000, the opportunity is particularly favourable for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). Firms capable of providing innovative software solutions and consultancy services focused on streamlining administrative processes will find this contract especially suitable. The criteria hinge largely on quality (75%), providing a strong incentive for businesses prioritising excellence in service delivery.

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Notice Information

Notice Title

BT225 - Grants Management System

Notice Description

Westminster City Council (WCC) has invested heavily in the Voluntary and Community Sector (VCS) through grants alone. We have committed in our Voluntary and Community Sector Investment Strategy (2023-2028) to investing in capacity building for the VCS, improving the way we measure impact and investing in processes and systems to ensure we have clear, consistent, and accessible council processes. In support of this work, we are commissioning a grants management platform for a 3-year pilot (a 2-year contract with 1-year optional extension) to assess whether the management platform supports the Council with the following key objectives: * To improve the experience for grant applicants, ensuring there is a consistent approach for all grant streams, and that they don't have to re-input the same information multiple times when applying for grants. * To provide a tool for grant managers to manage the end-to-end grant application, award and monitoring process - moving away from a reliance on Microsoft Applications (such as Word, Forms, Outlook and Excel) to streamline the process to be more efficient with less room for human error. * To improve consistency across Council in the way grants are managed, including through an option to use consistent application and monitoring templates where appropriate.

Lot Information

Lot 1

Renewal: 1yr optional erxtension following successful 2yr delivery.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f140
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002367-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

98 - Other community, social and personal services

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48170000 - Compliance software package

48333000 - Contact management software package

48812000 - Financial information systems

72212100 - Industry specific software development services

72212170 - Compliance software development services

75200000 - Provision of services to the community

79412000 - Financial management consultancy services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Jan 20261 months ago
Submission Deadline
23 Jan 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Feb 2026 - 8 Feb 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESTMINSTER CITY COUNCIL
Contact Name
The Buying Team
Contact Email
buyingteam@westminster.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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