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Planned Preventative Maintenance

NORTHERN TRAINS LIMITED

This public procurement record has 3 releases in its history.

Award

11 Aug 2026 at 14:31

UK6 - Contract Award Notice
Tender

15 Apr 2026 at 14:06

UK4 - Tender Notice
Planning

10 Dec 2025 at 15:15

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Northern Trains Limited is procuring planned preventative maintenance services for tanks, bunds, oil-water separators, pipework and associated containment systems across its Train Care Centre network. The work covers six-monthly servicing of oil-water separators to BS EN 858, annual tank inspections against OFTEC guidance and SFG20 standards, annual bund inspections following CIRIA C736, and pipework thickness testing and integrity assessments to API 570. The supplier must provide compliant inspections, testing, reporting and recommendations to support statutory, leasehold and environmental obligations. Delivery covers Northern England, including the North East, North West, and Yorkshire and the Humber. The procurement is for services in the utilities sector, with environmental sustainability, asset longevity and possible digital or predictive maintenance solutions forming part of the requirement.

The procurement is complete and was run as a single-lot open procedure. Bids closed on 13 May 2026, with the award decision due by 29 June 2026. The contract was awarded to Adler & Allan Limited on 11 August 2026 at £1,176,685.52 excluding VAT, or £1,412,022.62 including VAT. The awarded contract period runs from 31 August 2026 to 30 August 2031. A standstill period ends on 20 August 2026, and contract signature is scheduled for 27 August 2026. Two bids were received, including no final-stage bids from SMEs. Evaluation weighted cost at 50%, technical quality at 40%, and social value at 10%. The requirement is recurrent, with a subsequent process forecast from 20 January 2031.

This award demonstrates a substantial, recurring requirement from Northern Trains for specialist environmental, mechanical and asset-integrity maintenance across a geographically dispersed rail estate. Suppliers well placed for a future competition would combine practical experience servicing oil-water separators, tanks, bunds, pipework and containment systems with the ability to deliver inspections, thickness testing, integrity assessments, formal reporting and remedial recommendations. Credibility would require working confidently to BS EN 858, OFTEC, SFG20, CIRIA C736 and API 570 requirements, while understanding statutory, environmental and leasehold obligations. A strong competitor would also show reliable delivery across Northern England, robust compliance controls, asset-longevity expertise and effective environmental management. Digital monitoring, predictive maintenance and useful innovation could strengthen a supplier’s technical and sustainability offer, alongside demonstrable social value delivery.

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Notice Information

Notice Title

Planned Preventative Maintenance

Notice Description

Northern Trains Limited (NTL) has concluded its procurement process for the provision of Planned Preventative Maintenance (PPM) services for tanks, bunds, oil-water separators, pipework, and associated containment systems across its Train Care Centre network for a period of five years. The scope includes: Six-monthly servicing of oil-water separators in accordance with BS EN 858. Annual inspections of tanks in line with OFTEC guidance and SFG20 standards. Annual inspections of bunds in accordance with CIRIA C736 guidance. Pipework thickness testing and integrity assessments in accordance with API 570. The Supplier will be responsible for delivering compliant inspections, testing, reporting, and recommendations to support NTL's statutory, leasehold, and environmental obligations. Suppliers will be expected to apply Best Industry Practice, alongside their expertise and experience, to meet the following key objectives: * Deliver high-quality, effective services that demonstrate value for money. * Maintain assets in compliance with statutory and regulatory requirements, manufacturer guidance, and industry standards to ensure maximum longevity. * Support NTL's commitment to environmental sustainability and innovation, including digital monitoring or predictive maintenance solutions where possible. We look forward to building a productive and successful relationship with our selected Supplier following the conclusion of this process.

Planning Information

Northern Trains Limited (NTL) is preparing to procure a Planned Preventative Maintenance (PPM) contract and is seeking early market engagement with interested suppliers. NTL is inviting market feedback to help shape the upcoming tender process. We welcome input on key considerations and any expectations or suggestions suppliers would like us to take into account. As a suggestion, this might cover the following: • Specification • Key Performance Indicators / Service Level Agreements • Pricing Structure • Contract Term • Commercial Terms Your insights will help us ensure the final tender reflects best practice and delivers value for money. It is anticipated that the formal tender process will commence in January 2026. We welcome input from suppliers during this engagement phase. Market engagement will be conducted via email only, there will be no virtual or in-person sessions. To express your interest in this opportunity and provide any feedback, please email: Sarah Nixon, Procurement Manager (sarah.nixon@northernrailway.co.uk) Participation in this preliminary market engagement exercise is entirely voluntary. Suppliers who do not take part will not be excluded from the subsequent procurement process. Please note: • Engagement will not confer any advantage or preferential treatment in any future tender. • This exercise is not an indication of supplier selection and does not guarantee future work or contract award. The purpose of this exercise is solely to gather market insight and feedback to inform NTL's procurement strategy.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f2f5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076276-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

44611000 - Tanks

50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment

Notice Value(s)

Tender Value
£1,100,000 £1M-£10M
Lots Value
£1,100,000 £1M-£10M
Awards Value
£1,176,685 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
13 May 2026Expired
Future Notice Date
5 Jan 2026Expired
Award Date
11 Aug 20262 weeks ago
Contract Period
31 Aug 2026 - 30 Aug 2031 Over 5 years
Recurrence
2031-01-20

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTHERN TRAINS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO1 6JT
Postcode Area
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Supplier Information

Number of Suppliers
1
Supplier Name

ADLER & ALLAN LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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