Planning

Planned Preventative Maintenance

NORTHERN TRAINS LIMITED

This public procurement record has 1 release in its history.

Planning

10 Dec 2025 at 15:15

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Northern Trains Limited (NTL) is currently in the planning stage of a procurement process for a Planned Preventative Maintenance (PPM) contract, focusing on services related to tanks, bunds, separators, and associated containment systems. This initiative aims to maintain high standards in asset maintenance and environmental protection across their Train Care Centres in regions such as UKC, UKD, and UKE in the United Kingdom. The market engagement is scheduled to conclude by 5th January 2026, with the formal tender process anticipated to commence in January 2026. The procurement, intended for a five-year contract term starting on 1st May 2026, will involve central governmental public authority methods and follows UK legal procurement standards (UKPGA 2023/54).

This contract presents significant business growth opportunities for companies specialising in repair and maintenance services, particularly those proficient in environmental sustainability and compliance with industry standards like BS EN 858, OFTEC, SFG20, and API 570. Businesses with expertise in digital monitoring or predictive maintenance solutions may also find this tender highly beneficial. Small and medium-sized enterprises (SMEs) are encouraged to participate, as their innovative solutions and adaptability can offer value for money and align well with NTL's commitment to innovation and sustainability. Engaging in the early market dialogue provides an excellent avenue for suppliers to influence the shaping of the procurement specifications, enhancing their prospects in the forthcoming competitive tender process.

How relevant is this notice?

Notice Information

Notice Title

Planned Preventative Maintenance

Notice Description

Northern Trains Limited (NTL) intends to go to market for the procurement of Planned Preventative Maintenance (PPM) services for tanks, bunds, separators, and associated containment systems. This contract forms part of NTL's commitment to best practice in asset maintenance and environmental protection. NTL requires a supplier to deliver PPM services for a five-year term, covering Train Care Centres across the network. The scope includes: * Oil-Water Separators: 6-monthly servicing in accordance with BS EN 858. * Tanks: Annual compliance inspections in line with OFTEC and SFG20 standards. * Bunds: Annual inspections following CIRIA 736 guidance. * Pipework: Thickness testing in accordance with API 570. This requirement ensures NTL meets its maintenance obligations under Train Care Centre leases and maintains the integrity of primary, secondary, and tertiary containment for substances hazardous to the environment. Suppliers will be expected to apply Best Industry Practice, alongside their expertise and experience, to meet the following key objectives: * Deliver high-quality, effective services that demonstrate value for money. * Maintain assets in compliance with statutory and regulatory requirements, manufacturer guidance, and industry standards to ensure maximum longevity. * Support NTL's commitment to environmental sustainability and innovation, including digital monitoring or predictive maintenance solutions where possible. We look forward to building a productive and successful relationship with our selected Supplier following the conclusion of this process.

Planning Information

Northern Trains Limited (NTL) is preparing to procure a Planned Preventative Maintenance (PPM) contract and is seeking early market engagement with interested suppliers. NTL is inviting market feedback to help shape the upcoming tender process. We welcome input on key considerations and any expectations or suggestions suppliers would like us to take into account. As a suggestion, this might cover the following: • Specification • Key Performance Indicators / Service Level Agreements • Pricing Structure • Contract Term • Commercial Terms Your insights will help us ensure the final tender reflects best practice and delivers value for money. It is anticipated that the formal tender process will commence in January 2026. We welcome input from suppliers during this engagement phase. Market engagement will be conducted via email only, there will be no virtual or in-person sessions. To express your interest in this opportunity and provide any feedback, please email: Sarah Nixon, Procurement Manager (sarah.nixon@northernrailway.co.uk) Participation in this preliminary market engagement exercise is entirely voluntary. Suppliers who do not take part will not be excluded from the subsequent procurement process. Please note: • Engagement will not confer any advantage or preferential treatment in any future tender. • This exercise is not an indication of supplier selection and does not guarantee future work or contract award. The purpose of this exercise is solely to gather market insight and feedback to inform NTL's procurement strategy.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f2f5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081599-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

44611000 - Tanks

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Dec 20252 weeks ago
Submission Deadline
Not specified
Future Notice Date
5 Jan 20261 weeks to go
Award Date
Not specified
Contract Period
30 Apr 2026 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTHERN TRAINS LIMITED
Contact Name
Not specified
Contact Email
procurement@northernrailway.co.uk
Contact Phone
Not specified

Buyer Location

Locality
YORK
Postcode
YO1 6JT
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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