Tender

Printer Lease Renewal

THE QUEEN ELIZABETH CONFERENCE CENTRE

This public procurement record has 1 release in its history.

Tender

11 Dec 2025 at 14:09

UK4 - Tender Notice
Summary of the contracting process

The Queen Elizabeth Conference Centre, a central government public authority located in London, is in the tender stage for the procurement process titled "Printer Lease Renewal." This tender falls under the industry category of "goods," focusing on printers and plotters, and is conducted via an open competition below the threshold. Interested parties must submit their tenders by email to James Morris at the Centre by 16th December 2025. The contract, valued at £34,000, will begin on 18th December 2025 and run for five years, ending on 17th December 2030.

This project offers significant opportunities for growth to businesses that specialise in leasing multifunction devices and implementing secure, cloud-based print management solutions. Companies both small and medium-sized are encouraged to participate, as the contract discusses predictable costs and scalable solutions, which can be attractive for businesses looking to expand their client base within public sector domains. The procurement method aligns with open competition principles, ensuring a transparent process for interested bidders.

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Notice Information

Notice Title

Printer Lease Renewal

Notice Description

This project involves the full replacement of nine multifunction devices (MFDs) through a comprehensive leasing solution, providing modern, secure-print-enabled hardware supported by integrated cloud-based print management software. The leased devices will deliver reliable, high-quality printing, scanning, and copying while enhancing security through user authentication, encrypted workflows, and controlled access to sensitive documents. The cloud-hosted software will enable centralized management, usage tracking, automated consumables monitoring, and remote support to improve efficiency and reduce administrative workload. The project scope includes installation, configuration, user onboarding, and ongoing maintenance delivered throughout the five-year contract term. The leasing model ensures predictable costs, lifecycle management, and straightforward device refreshes, providing a scalable and cost-effective platform that supports evolving organisational needs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f3f7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082038-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30232100 - Printers and plotters

Notice Value(s)

Tender Value
£34,000 Under £100K
Lots Value
£34,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Dec 20252 months ago
Submission Deadline
16 Dec 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
18 Dec 2025 - 17 Dec 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE QUEEN ELIZABETH CONFERENCE CENTRE
Contact Name
Not specified
Contact Email
invoice@qeiicentre.london
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1P 3EE
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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