Servicing and Maintenance of Automatic Doors

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    "id": "ocds-h6vhtk-05f41f-2025-12-11T15:21:25Z",
    "date": "2025-12-11T15:21:25Z",
    "ocid": "ocds-h6vhtk-05f41f",
    "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Objective criteria for ensuring the selection of suitably qualified candidates: This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the SPD Guidance document attached to this project in PCS-T. We will apply a single stage process: Pre-Qualification via the SPD. The SPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. Bidders must: a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 of this Notice. TUPE won't apply The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29766. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:769193) The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29766. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: For the successful Bidder there is a contractual obligation to commit to fulfil two (2) community benefits posted on the Community Benefits Gateway per 100,000 GBP of aggregated contract spend. (SC Ref:805099)",
    "initiationType": "tender",
    "tender": {
        "id": "Ref: LR3-128-2025",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Servicing and Maintenance of Automatic Doors",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "1.1.1 The procurement, pursuant to which this Invitation to Tender (\"ITT\") is issued, seeks a suitably qualified and certified contractor to undertake inspections, routine servicing and maintenance of automatic doors; repair and / or replacement of parts, and the optional new installs up to 50k GBP",
        "value": {
            "amount": 1250000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Planned Preventive Maintenance (PPM)",
                "description": "NHS Lothian require to appoint a suitably qualified and experienced contractor to undertake all inspections, routine servicing and maintenance; repair and / or replacement of parts identified during maintenance visits; call outs to reset or to repair as necessary all to ensure the satisfactory operation of the automatic doors (the \"Services\") for all types including sliding, bi-folding, revolving, both closed and open protocol within all locations throughout NHS Lothian.",
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                            "description": "60"
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                            "description": "40"
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                    "durationInDays": 1080
                },
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                "status": "active"
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            {
                "id": "2",
                "title": "Manufacture, Supply & Install of Automatic Doors",
                "description": "2.2.6 All replacement equipment supplied by the Contractor must be compatible with the existing system and associated control equipment, comply with the relevant British Standards and carry the appropriate identification mark (Kite marked and CE/UKCA marked. The Contractor must enquire with the Board about the potential use of relevant equipment from existing units before acquiring new equipment.",
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        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44221200",
                        "description": "Doors"
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                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM78"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45421100",
                        "description": "Installation of doors and windows and related components"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM78"
                    }
                ],
                "relatedLot": "2"
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        ],
        "submissionMethod": [
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "[4B1.2] Bidders are required to provide their average yearly turnover for the last 3 years. The yearly turnover required must be a maximum of twice the estimated contract value - >500k GBP p.a Bidders will be required to obtain a Parent Company Guarantee when bidding on behalf of a subsidiary company. Insurance [4B5.1a] - Professional indemnity insurance 5 million GBP [4B5.1b] - Employer's (Compulsory) Liability Insurance of 5 million GBP [4B5.2] - Public Liability Insurance of 10 million GBP [4B5.2] - Product Liability Insurance of 5 million GBP",
                    "appliesTo": [
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                {
                    "type": "technical",
                    "description": "[4C1.1/4C1.2] Bidders must provide two examples of services carried out during the past three years that demonstrate experience to deliver the services described in part II.2.4 of the Contract Notice and the ITT SPD [4C.2] The successful bidder should be registered with the Automatic Door Suppliers Association (ADSA) or Automatic Door Installation Associate (ADIA), CHAS and Safe Contractor or equivalent. SPD [4C.6] Any person(s) undertaking the services will be Level 2 NVQ Diploma in Specialist Installation Occupations (Construction) - Door, Gate and Shutter Systems - Installation and Maintenance (or similar) by the contract start and for the duration of the contract; registration shall be demonstrated within proposal. 4D1] 1. Bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent). 2. The Bidder must have the following: A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. [4D1] Quality Management. The Bidder must have the following: A documented process for ensuring that quality management is effective in educing/preventing incidents of sub-standard delivery. This must include the quality of output and general performance. The bidder must be able to provide copies of their organisation's documentation procedures that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder's organisation. They must set out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce. Health and Safety. The Bidder must have the following: A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale relevant to the nature and scale of your operations and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant operations and set out your company's responsibilities of H&S management and compliance with legislation. NOTE: Organisations with fewer than five employees are not required by law to have a documented policy statement. [4D2] Environmental Management Systems. The Bidder must have the following: Documented arrangements for ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the bidder's organisation's environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints.",
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        "otherRequirements": {
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2026-01-29T12:00:00Z"
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            "bidValidityPeriod": {
                "durationInDays": 90
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        "awardPeriod": {
            "startDate": "2026-01-29T12:00:00Z"
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        "bidOpening": {
            "date": "2026-01-29T12:00:00Z"
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        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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            "description": "The contract duration is 3 years with the option to extend for 2 x 12 months."
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    },
    "parties": [
        {
            "id": "GB-FTS-148699",
            "name": "Lothian Health Board",
            "identifier": {
                "legalName": "Lothian Health Board"
            },
            "address": {
                "streetAddress": "Mainpoint, 2nd Floor, 102 Westport",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH3 9DN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Maxwell Crawford Muir",
                "telephone": "+44 1312421000",
                "email": "maxwell.muir@nhs.scot",
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            "roles": [
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            "details": {
                "url": "https://www.nhslothian.scot",
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        {
            "id": "GB-FTS-595",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
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        "name": "Lothian Health Board"
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