Invitation to Tender for Cleaning Services at Changing Lives Learning Trust (Secondaries only)

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    "date": "2025-12-12T09:31:47Z",
    "ocid": "ocds-h6vhtk-05f472",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-06627459",
            "name": "CHANGING LIVES LEARNING TRUST",
            "identifier": {
                "scheme": "GB-COH",
                "id": "06627459"
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            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PZWN-1479-JXHV"
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            "address": {
                "streetAddress": "West Lakes Academy",
                "locality": "Egremont",
                "postalCode": "CA22 2DQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD11"
            },
            "contactPoint": {
                "email": "Contactus@changinglives.education"
            },
            "roles": [
                "buyer"
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            "address": {
                "streetAddress": "1 Innisfree Close",
                "locality": "North Yorkshire",
                "postalCode": "HG2 8PL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE22"
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    "buyer": {
        "id": "GB-COH-06627459",
        "name": "CHANGING LIVES LEARNING TRUST"
    },
    "planning": {
        "noEngagementNoticeRationale": "Incumbent is exiting with only 7 working weeks notice (Education client) no contract exists. Deadline for bids return is 14 days, we could not afford the time to carry out any preliminary engagement. We have engaged with suppliers in terms of conversations held to develop scope in order to prepare tender documents"
    },
    "tender": {
        "id": "ocds-h6vhtk-05f472",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Invitation to Tender for Cleaning Services at Changing Lives Learning Trust (Secondaries only)",
        "description": "Changing Lives Learning Trust have decided to tender their school cleaning services at their two Secondary Schools. Due to the split locations of these sites, the contracts are being tendered as two lots. Lot 1- Queen Elizabeth Grammar School, Penrith, 6,162.68 sqm Lot 2- West Lakes Academy, Egremont, 6,714.32sqm Tender Schedule Issue of Invitation to Tender -12th December 2025 Bidding Companies to Visit Sites -17th December 2025 Clarification Return Deadline - 31st December 2025 Deadline for return of Tender Responses -31st December 2025 Presentation by shortlisted bidders -9th January 2026 from 11am, West Lakes Academy Contract Awarded by - 9th January 2026 10 Day standstill period - 9th - 19th January 2026 Mobilisation Meeting- 19th January 2026 9.30am (Remote) Mobilisation Meeting - 26th January 2026 9.30am (Remote) Contract Commencement- 4th February 2026 The contract will be a three year initial term, with 2 x 1 year optional extensions.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
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                "deliveryAddresses": [
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                        "region": "UKD12",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                "relatedLot": "1"
            },
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                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
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                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 1440000,
            "amount": 1200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "State of urgency"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://redboxportal.com/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
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        },
        "tenderPeriod": {
            "endDate": "2025-12-31T23:59:59Z"
        },
        "awardPeriod": {
            "endDate": "2026-01-09T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "title": "Cleaning Services at Queen Elizabeth Grammar School, Penrith",
                "description": "Provision of daily cleaning services (Mon- Fri) at a Secondary School, term time plus 4 weeks. The overall footprint to be cleaned is 6,162.68 sqm, however, not all this space will require daily cleaning. Services include daily cleaning of classrooms, corridors, sports halls, conveniences and other public learning spaces. Deep cleaning is required whilst school is closed and will include internal glass/windows, carpet shampooing, hard floor varnishing & resurfacing. Works schedule to be agreed in advance with school, annually. Full specification available in the ITT documents.",
                "status": "active",
                "value": {
                    "amountGross": 720000,
                    "amount": 600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "All the tenders will be subject to a detailed evaluation process, which will be based on an appropriate balance between sound commercial principles, technical expertise, and a firm commitment to meeting all the Trust's requirements. The Trust shall be under no obligation to accept the lowest of any tender prices submitted hereunder. The table below shows the scoring criteria of the evaluation. The scores are awarded by the consultant in discussion with the client. Commercial- Total Score Available -275 Including response to price of contract (200) & financial narrative (75) Quality- Total Score Available- 475 Including evaluation of responses to 12 quality questions Quality Vision of Performance 15 Holiday Cleaning 20 Social Value and Community Engagement 20 Pensions and TUPE 15 Continuity of Service 25 Monitoring of Hours 15 Management Support 25 Innovation and Added Value 15 Contract 5 Mobilisation 20 Commercial Information 5 References 20 Total Score for Quality Section 200 TOTAL SCORE 475 Full docs available on request",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Commercial Response"
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                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-04T00:00:00Z",
                    "endDate": "2029-02-03T23:59:59Z",
                    "maxExtentDate": "2031-02-03T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2x 1 year optional extensions, if agreed by both parties"
                }
            },
            {
                "id": "2",
                "title": "Cleaning Services for West Lakes Academy, Egremont",
                "description": "Provision of daily cleaning services (Mon- Fri) at a Secondary School, term time plus 4 weeks. The overall footprint to be cleaned is 6,714.32sqm however, not all this space will require daily cleaning. Services include daily cleaning of classrooms, corridors, sports halls, conveniences and other public learning spaces. Deep cleaning is required whilst school is closed and will include internal glass/windows, carpet shampooing, hard floor varnishing & resurfacing. Works schedule to be agreed in advance with school, annually. Full specification available in the ITT documents.",
                "status": "active",
                "value": {
                    "amountGross": 720000,
                    "amount": 600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "All the tenders will be subject to a detailed evaluation process, which will be based on an appropriate balance between sound commercial principles, technical expertise, and a firm commitment to meeting all the Trust's requirements. The Trust shall be under no obligation to accept the lowest of any tender prices submitted hereunder. The table below shows the scoring criteria of the evaluation. The scores are awarded by the consultant in discussion with the client. Commercial- Total Score Available -275 Including response to price of contract (200) & financial narrative (75) Quality- Total Score Available- 475 Including evaluation of responses to 12 quality questions Quality Vision of Performance 15 Holiday Cleaning 20 Social Value and Community Engagement 20 Pensions and TUPE 15 Continuity of Service 25 Monitoring of Hours 15 Management Support 25 Innovation and Added Value 15 Contract 5 Mobilisation 20 Commercial Information 5 References 20 Total Score for Quality Section 200 TOTAL SCORE 475 Full docs available on request",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Commercial Response"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-04T00:00:00Z",
                    "endDate": "2029-02-03T23:59:59Z",
                    "maxExtentDate": "2031-02-03T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2x 1 year optional extensions, if agreed by both parties"
                }
            }
        ],
        "documents": [
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                "description": "Not published"
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            {
                "id": "082290-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/082290-2025",
                "datePublished": "2025-12-12T09:31:47Z",
                "format": "text/html"
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    "language": "en"
}