Provision of an Outpatient Pharmacy at Royal United Hospital, Bath (RUH)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05f5c3-2025-12-15T13:57:58Z",
    "date": "2025-12-15T13:57:58Z",
    "ocid": "ocds-h6vhtk-05f5c3",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXRL-3879-BBGR",
            "name": "Royal United Hospitals Bath NHS Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXRL-3879-BBGR"
            },
            "address": {
                "streetAddress": "Procurement Team, E9 Mezzanine, Combe Park",
                "locality": "Bath",
                "postalCode": "BA1 3NG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK12"
            },
            "contactPoint": {
                "name": "Debbie Parin",
                "email": "debbie.parin@nhs.net",
                "telephone": "07876744674"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.ruh.nhs.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXRL-3879-BBGR",
        "name": "Royal United Hospitals Bath NHS Foundation Trust"
    },
    "planning": {
        "noEngagementNoticeRationale": "Notices were published. See narrative."
    },
    "tender": {
        "id": "C397826",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of an Outpatient Pharmacy at Royal United Hospital, Bath (RUH)",
        "description": "Contract for the provision of a outpatient pharmacy dispensing service at Royal United Hospital, Bath.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85149000",
                        "description": "Pharmacy services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK12",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 7800000,
            "amount": 6500000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This procurement is being delivered using the Competitive Flexible Procedure and includes two individual stages, with a stated option to add further stages if required. The objective of the procurement is to select and award a provider for the provision of an Outpatient Pharmacy at Royal United Hospital, Bath. (RUH) The Procurement approach A Pipeline Notice was published on 21/05/2025, under notice number UK1244. A Preliminary Market Engagement Notice was subsequently published on 28/05/2025, under notice number UK1912, to invite interested providers to complete a Supplier Questionnaire and meet the Project Team to further discuss their responses. Information was collated during this event and has been used to inform the following stages. Stage 1 RUH would like to invite potential bidders to express an interest in this opportunity. A Procurement Specific Questionnaire (PSQ) containing Conditions of Participation, is located via the Atamis link below and potential bidders are requested to complete and return this document within the timeframe specified. To assist potential bidders, a draft specification, including data captured from the existing outpatient pharmacy dispensing service, has been published. The responses will be evaluated and the three highest scoring potential bidders, that meet all conditions of participation, will be asked to enter Stage 2, Invitation To Tender. The ITT will also contain the full Tender Response Pack. Stage 2 During Stage 2, a maximum of three potential bidders will be invited to view the existing premises and meet the Project Team for further discussion. Bidders will be asked to submit their tender responses and evaluation will take place. RUH will identify a Preferred Bidder, continue further negotiation and proceed to Board Approval, Standstill and Contract Award. Optional Stage 3 Post the receipt of tenders in Stage 2, RUH may opt to exclude the lowest scoring bidder, request further clarification meetings to refine the solution and/or pricing and request a tender further submission. The bidders will be informed if this stage is required."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "RUH requests the submission of expressions of interest and the return of a completed PSQ by the participation deadline. Please submit here: https://atamis-1928--prospend.vf.force.com/apex/CS_ContractPage?filters=&page=1&Preview=Yes&searchStr=&SearchType=Projects&sortStr=Alphabetical&uid=a07Sr00000lbCUOIA2&sfdcIFrameOrigin=https%3A%2F%2Fatamis-1928.lightning.force.com",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-01-09T15:00:00Z",
        "enquiryPeriod": {
            "endDate": "2025-12-31T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-04-15T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 7800000,
                    "amount": 6500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "The award criteria weighting description is 60% Technical/Quality including 10% allocated to Social Value 40% Cost",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical/Quality",
                            "description": "50%"
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "name": "Service Charge",
                            "description": "40% weighting"
                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 1,
                    "maximumCandidates": 3
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Legal and Financial Conditions of Participation Current Status * The bidder must confirm is not subject to insolvency, administration, receivership, or equivalent proceedings. o Confirmed o Not confirmed Confirmed = PASS Not confirmed = FAIL Contingent Liabilities * The bidder must list any material contingent liabilities not evident in the accounts (e.g., pending litigation, guarantees, indemnities). o Please provide additional detail: ______________________________________________________ o Confirmed - no material contingent liabilities o The bidder has material contingent liabilities and has provided details. Not scored but answer and detail is required for review. Material Adverse Changes * Disclose any anticipated changes (e.g., debt refinancing, large dividend distributions, major asset disposals) that may affect financial stability during the contract term. o Please provide additional detail: ______________________________________________________ o Confirmed - no anticipated changes o Not confirmed (provide details) - changes are anticipated, and the bidder has provided additional detail. Not scored but answer and detail is required for review Parent Guarantee * Confirm if your organisation is prepared to provide a parent company guarantee, if requested, prior to contract commencement. Scoring: Pass = Yes with confirmation; Fail = No. o Confirmed o No Performance Bond * Confirm if your organisation is prepared to provide a performance bond, if requested, prior to contract commencement. Scoring: Pass = Yes with confirmation; Fail = No. o Confirmed o No"
                        },
                        {
                            "type": "technical",
                            "description": "Technical Conditions of Participation Please provide details of at three contracts to meet conditions of participation relating to technical ability. The bidder is asked to supply three examples of provision of an Outpatient Pharmacy Dispensing Service, preferably in an NHS environment but as a minimum, in a Public Sector setting, for example HMPS. The examples must be from the past three years. The bidder must not use examples from BSW Hospital Alliance Trusts. The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided. a) Relevant experience Does your organisation have specific relevant experience of developing a service that promotes a reduction in patients attending the hospital site to collect medication and supports the \"Care Closer to Home\" Agenda. Please provide a brief description or supporting document if \"Yes\". Scoring: Pass = Yes with at least one qualifying example; Fail = No cannot provide at least one qualifying example. b) Statutory and Regulatory Compliance Does your organisation fully comply with all relevant statutory and regulatory requirements for operating an Outpatient Pharmacy Dispensing Service? [Insert Yes or No] Please provide a brief statement or evidence of compliance. Scoring: Pass = Yes with confirmation; Fail = No. c) Acceptance of minimum standards - KPIs Please review the enclosed document containing the Trust's minimum standard KPIs. Please confirm that you accept these KPIs as the minimum standard required to perform this service. o Yes o No Scoring: Pass = Yes Fail = No."
                        },
                        {
                            "description": "Completion of PSQ and all conditions of participation scored as a PASS",
                            "forReduction": true
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-08-13T00:00:00+01:00",
                    "endDate": "2031-08-12T23:59:59+01:00",
                    "maxExtentDate": "2033-08-12T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will include the option to extend by two periods of one year. (1+1)"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest"
            },
            {
                "id": "082920-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/082920-2025",
                "datePublished": "2025-12-15T13:57:58Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2026-04-16T23:59:59+01:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "TBA"
        }
    },
    "language": "en"
}