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The FitzWimarc School - Cleaning Tender

The FitzWimarc School

This public procurement record has 3 releases in its history.

Award

20 Aug 2026 at 14:16

UK7 - Contract Details Notice
Award

26 May 2026 at 15:02

UK6 - Contract Award Notice
Tender

16 Dec 2025 at 12:05

UK4 - Tender Notice
Summary of the contracting process

The FitzWimarc School in Rayleigh, Essex, procured school cleaning services for its mixed comprehensive school of approximately 1,784 pupils and 229 teaching and support staff. The requirement covers tightly managed core term-time cleaning and periodic deep cleaning throughout the year, with the aim of maintaining safe, clean and fit-for-purpose teaching and learning facilities. The service must support the school while it undergoes a substantial demolition and reconstruction programme, including changing site layouts, temporary accommodation and replacement buildings. The contractor is expected to work flexibly and responsively with the school, maintain standards across the wider site and help develop and improve the existing cleaning service. This is a services contract delivered at the school in Rayleigh.

This procurement has been awarded following a two-stage Competitive Flexible Procedure. Expressions of interest closed on 23 January 2026, and the award decision was due by 22 May 2026. Five bids reached the final stage. Birkin Cleaning Services Ltd was awarded the single requirement on 26 May 2026 for £1,427,438.65 excluding VAT, or £1,712,926.38 including VAT. The contract was signed on 20 August 2026 and runs from 1 September 2026 to 31 August 2029, with an option to extend by up to two years, to 31 August 2031. Selection required a minimum score of 60%; final tender evaluation weighted quality at 65% and price at 35%. The contract is active.

This award demonstrates sustained demand from a large secondary school for a managed cleaning operation able to function through a complex, multi-phase rebuilding programme. Competitors seeking similar work with this buyer would need demonstrable capacity to clean education premises at this scale, maintain reliable productivity during term time, deliver planned deep cleans and adapt safely as buildings and temporary accommodation change. Strong service management, responsive mobilisation, staff supervision and development, and constructive partnership with school leadership would be important. The procurement was identified as suitable for SMEs and voluntary, community and social enterprises, while the minimum annual turnover requirement was £1 million. Bidders also needed employers’ liability and public liability insurance of at least £5 million.

How relevant is this notice?

Notice Information

Notice Title

The FitzWimarc School - Cleaning Tender

Notice Description

The FitzWimarc School is a mixed comprehensive of approximately 1800 pupils. It has served the town of Rayleigh for approaching 90 years and has a long tradition of excellence in education. The school has consistently achieved examination results that have been well above national averages. Our traditional values, where a caring, supportive environment is reinforced by high standards of behaviour, allow each and every child to develop a lifelong love of learning We believe in a balanced curriculum that introduces and develops a wide range of skill areas to ensure stability and flexibility of learning. A high emphasis is placed upon the literacy and numeracy skills that are essential for success, whilst maintaining a wide range of academic, sporting and cultural opportunities. At FitzWimarc, our students can discover and develop talents and interests that they never knew they had. The school has been selected by the Department for Education for inclusion in the School Rebuilding Programme and will undergo significant demolition and reconstruction. The project is currently at the planning stage, with proposals scheduled for submission early next year, and is expected to run for approximately five years. Works will be delivered in two main phases, during which a substantial proportion of teaching space will be housed in temporary accommodation. As the project evolves, the site layout and building footprint will change, with existing single-storey blocks being replaced initially by modular units and subsequently by permanent three-storey buildings. Given the scale and complexity of the programme, unforeseen challenges are likely. The successful contractor will therefore need to demonstrate a high degree of flexibility and responsiveness to ensure that safe, clean, and fit-for-purpose teaching and learning environments are maintained throughout the duration of the works for our students, staff, and wider community. Further information regarding the School can be obtained here: https://www.fitzwimarc.com/ Tender information: The successful tenderer will be required to provide excellent cleaning services at FitzWimarc School, which has 1784 pupils and 229 teaching and support staff. The contract term being tendered for 3 years, from 01/09/2026 - 31/08/2029. There is an option for a further extension period for up to two additional years to 31/08/2031. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. It is of keen importance that the school's cleaning provider is flexible and responsive, and is able to work in partnership with the school during its rebuild program. The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality. Value of contract: The annual value of the current contract is PS288,307.20 Therefore the value of this contract is PS1,441,536.00 The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure. Additional requirements and information: *The school has a minimum requirement for a contractor's employers' liability and public liability insurances of PS5 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS1 million *There are not incumbent cleaning staff currently within the Local Government Pension Scheme *The cleaning services are currently contracted to Birkin Group

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two additional years to 31/08/2031.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f694
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079487-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,441,536 £1M-£10M
Lots Value
£1,441,536 £1M-£10M
Awards Value
£1,427,438 £1M-£10M
Contracts Value
£1,427,438 £1M-£10M

Notice Dates

Publication Date
20 Aug 20266 days ago
Submission Deadline
23 Jan 2026Expired
Future Notice Date
Not specified
Award Date
26 May 20263 months ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The FitzWimarc School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ESSEX
Postcode
SS6 8EB
Postcode Area
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH37 Essex Thames Gateway
Delivery Location
TLH3 Essex
Local Authority
Rochford
Electoral Ward
Wheatley
Westminster Constituency
Rayleigh and Wickford

Supplier Information

Number of Suppliers
1
Supplier Name

Birkin Cleaning Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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