Notice Information
Notice Title
Sapientia Education Trust ~ Cleaning Tender
Notice Description
The successful Supplier will be required to provide Cleaning services for ten schools within the trust, six secondary schools and four primaries situated in East Norfolk, centered around Norwich and Northern Suffolk. The Sapientia Education Trust (SET) was established in 2016 with the purpose of bringing like-minded schools together to work in partnership to deliver a world class education to pupils in Norfolk and Suffolk. The term Sapientia comes from the motto of the founding school, Wymondham College, and means wisdom. 'Our work is cross-phase and involves a strong commitment to staff development and on-going training for all staff in our schools. We believe that collaboration and partnership work helps raise standards and we work with a range of schools within and beyond our Trust.' Current catering service annual turnover for the nine schools in scope is estimated to be in excess of PS1.1million per annum The principal aim of this process will be to realise the benefits of a single specialist service provider. This is a key strategic project that will bring the trust from three existing service providers and two schools that self -deliver into one bundled contract, with an output specification defined that should attract in-form education sector caterers to make confident and commercially attractive bids. The intention of the process is to bring the majority of the trust's cleaning services under one service provider - with the objective to achieve a higher consistent level of quality in each school, primary or secondary, than is currently being achieved by the mix of service providers and in-house operation. A further aim is for better communication and more evidence of service assurance at both school and at trust level. The ITT process will focus bidders questions to assure that the process has the right mix and weightings of qualitative measurements to demonstrate the Trust's desire for enduring quality alongside fair and competitive value; which will allow the best fit contractor to succeed. Please see PSQ Document for more information.
Lot Information
Lot 1
Renewal: 1+1 Please see PSQ Document for more information.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05f712
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/044540-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
90919300 - School cleaning services
Notice Value(s)
- Tender Value
- £5,500,000 £1M-£10M
- Lots Value
- £5,500,000 £1M-£10M
- Awards Value
- £5,500,000 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 14 May 20261 months ago
- Submission Deadline
- 26 Mar 2026Expired
- Future Notice Date
- Not specified
- Award Date
- 29 Apr 20261 months ago
- Contract Period
- 31 Jul 2026 - 31 Jul 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SAPIENTIA EDUCATION TRUST
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- NORFOLK
- Postcode
- NR18 9SZ
- Post Town
- Norwich
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH5 Norfolk
- Small Region (ITL 3)
- TLH53 Breckland and South Norfolk
- Delivery Location
- TLH16 North and West Norfolk
-
- Local Authority
- South Norfolk
- Electoral Ward
- Wicklewood
- Westminster Constituency
- Mid Norfolk
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/044540-2026
14th May 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/083512-2025
16th December 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05f712-2026-05-14T16:13:22+01:00",
"date": "2026-05-14T16:13:22+01:00",
"ocid": "ocds-h6vhtk-05f712",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PRCL-6932-LTDD",
"name": "Sapientia Education Trust",
"identifier": {
"scheme": "GB-PPON",
"id": "PRCL-6932-LTDD"
},
"address": {
"streetAddress": "Sapientia Education Trust, Wymondham College, Wymondham",
"locality": "Norfolk",
"postalCode": "NR18 9SZ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKH17"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk",
"telephone": "01276 673896"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-03762020",
"name": "Churchill Contract Services Ltd",
"identifier": {
"scheme": "GB-COH",
"id": "03762020"
},
"address": {
"streetAddress": "First floor Cedar House, Parkland Square, 750a Capability Green",
"locality": "Luton, Bedfordshire",
"postalCode": "LU1 3LU",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKH21"
},
"contactPoint": {
"name": "Howard Allen",
"email": "tenders@litmuspartnership.co.uk",
"telephone": "01276 673896"
},
"roles": [
"supplier",
"tenderer"
],
"details": {
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PRCL-6932-LTDD",
"name": "Sapientia Education Trust"
},
"tender": {
"id": "ocds-h6vhtk-05f712",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Sapientia Education Trust ~ Cleaning Tender",
"description": "The successful Supplier will be required to provide Cleaning services for ten schools within the trust, six secondary schools and four primaries situated in East Norfolk, centered around Norwich and Northern Suffolk. The Sapientia Education Trust (SET) was established in 2016 with the purpose of bringing like-minded schools together to work in partnership to deliver a world class education to pupils in Norfolk and Suffolk. The term Sapientia comes from the motto of the founding school, Wymondham College, and means wisdom. 'Our work is cross-phase and involves a strong commitment to staff development and on-going training for all staff in our schools. We believe that collaboration and partnership work helps raise standards and we work with a range of schools within and beyond our Trust.' Current catering service annual turnover for the nine schools in scope is estimated to be in excess of PS1.1million per annum The principal aim of this process will be to realise the benefits of a single specialist service provider. This is a key strategic project that will bring the trust from three existing service providers and two schools that self -deliver into one bundled contract, with an output specification defined that should attract in-form education sector caterers to make confident and commercially attractive bids. The intention of the process is to bring the majority of the trust's cleaning services under one service provider - with the objective to achieve a higher consistent level of quality in each school, primary or secondary, than is currently being achieved by the mix of service providers and in-house operation. A further aim is for better communication and more evidence of service assurance at both school and at trust level. The ITT process will focus bidders questions to assure that the process has the right mix and weightings of qualitative measurements to demonstrate the Trust's desire for enduring quality alongside fair and competitive value; which will allow the best fit contractor to succeed. Please see PSQ Document for more information.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "90919300",
"description": "School cleaning services"
}
],
"deliveryAddresses": [
{
"region": "UKH16",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 5500000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Competitive flexible procedure",
"procedure": {
"features": "Please see PSQ document for more information."
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"coveredBy": [
"GPA"
],
"submissionMethodDetails": "https://litmustms.co.uk/respond/YC643YU428",
"submissionTerms": {
"electronicSubmissionPolicy": "notAllowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-03-26T12:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2026-01-23T12:00:00+00:00"
},
"awardPeriod": {
"endDate": "2026-04-27T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 5500000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Criterion 1",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Criterion 2",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-08-01T00:00:00+01:00",
"endDate": "2029-07-31T23:59:59+01:00",
"maxExtentDate": "2031-07-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "1+1 Please see PSQ Document for more information."
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "083512-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/083512-2025",
"datePublished": "2025-12-16T16:06:22Z",
"format": "text/html"
}
]
},
"language": "en",
"bids": {
"details": [
{
"id": "1",
"status": "valid",
"tenderers": [
{
"id": "GB-COH-03762020",
"name": "Churchill Contract Services Ltd"
}
],
"relatedLots": [
"1"
]
}
],
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 1,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 1,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"status": "pending",
"date": "2026-04-30T00:00:00+01:00",
"value": {
"amountGross": 5500000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-03762020",
"name": "Churchill Contract Services Ltd"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "90919300",
"description": "School cleaning services"
}
],
"deliveryAddresses": [
{
"region": "UKH16",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2026-05-26T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2026-08-01T00:00:00+01:00",
"endDate": "2029-07-31T23:59:59+01:00",
"maxExtentDate": "2031-07-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "1+1 Please see PSQ Document for more information."
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "044540-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/044540-2026",
"datePublished": "2026-05-14T16:13:22+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2026-04-30T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-05-26T23:59:59+01:00",
"status": "scheduled"
}
]
}
]
}