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Provision of Fleet Management System, Support, Maintenance and Development

Aberdeenshire Council

This public procurement record has 2 releases in its history.

TenderUpdate

26 Jan 2026 at 11:52

Tender Notice
Tender

17 Dec 2025 at 15:06

Tender Notice
Summary of the contracting process

The procurement process for the "Provision of Fleet Management System, Support, Maintenance and Development" is being conducted jointly by Aberdeenshire Council and The Highland Council. This tender falls under the IT services category, specifically focusing on software development, consulting, and support. It aims to provide a fleet management software solution with accompanying support and maintenance services. The procurement is currently in the tender stage, following an open procedure. The deadline for tender submissions was recently amended to 26 January 2026 at 15:00 due to technical issues, extending it by three hours. This process targets the UKM50 region, covering both Aberdeenshire and Highland areas.

This tender presents significant opportunities for businesses specialising in IT services, particularly those with a proven track record in deploying commercially available software solutions for operational environments. Companies that can offer minimal configuration solutions without the need for substantial custom development will find this tender appealing. The contract's emphasis on quality over price, with a 60% weighting on qualitative aspects, means that businesses with strong service delivery credentials are well-placed to compete. Furthermore, the opportunity for contract renewal for an additional year ensures sustained business growth for the successful supplier.

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Notice Information

Notice Title

Provision of Fleet Management System, Support, Maintenance and Development

Notice Description

Provision of a Fleet Management Software Solution, and associated support and maintenance for Aberdeenshire Council and Highland Council

Lot Information

Lot 1

Aberdeenshire Council are inviting tenders for the provision of a Fleet Management System (including support and Maintenance) for both Aberdeenshire and Highland Councils. It is the intention of the Council to award a contract to a single supplier for the provision of a instance for Aberdeenshire Council and an instance for Highland Council. i.e. each Council shall enter into a separate contract with the successful tenderer for the software services which are the subject matter of this procurement. The proposed solution must be commercially available, proven in operational environments and ready for implementation with minimal configuration. Proposals that involve the design, development or custom building of a new software system will not be considered. Additional information: Please be advised that, due to staff leave during the festive period, responses to any queries received may be delayed and will be addressed on or soon after 5 January 2026

Renewal: The Council retains the sole option to extend the contract for one further period of 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f817
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006579-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jan 20267 months ago
Submission Deadline
26 Jan 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Aberdeenshire Council
Additional Buyers

The Highland Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB16 5GB
Postcode Area
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire, TLM6 Highlands and Islands
Local Authority
Aberdeen City
Electoral Ward
Midstocket/Rosemount
Westminster Constituency
Aberdeen North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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