Award

TVCA-PROC-0676 - Bus Pass Ticketing - Card Management System (Care Leavers)

TEES VALLEY COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Award

18 Dec 2025 at 19:05

UK7 - Contract Details Notice
Summary of the contracting process

The Tees Valley Combined Authority, a public authority part of the sub-central government sector, has awarded a contract titled "TVCA-PROC-0676 - Bus Pass Ticketing - Card Management System (Care Leavers)" to SOUTH WEST SMART APPLICATIONS LIMITED. This contract involves the provision of a Bus Pass Ticketing and Card Management System for care leavers. Situated at the Teesside Airport Business Suite in Darlington, the buying organisation completed the contract process through a direct award after an unsuccessful open procurement process, adhering to section 43 of the UK's Procurement Act 2023. The procurement, covering services within the system management software category, concluded its contract signing on 16th December 2025, with the agreement commencing on 17th November 2025. The contract, valued at £150,000 with four optional one-year extensions, will be active until at least 30th September 2026, potentially extending to March 2030.

This procurement presents significant opportunities for businesses specialising in system management software and software development services, targeting care sectors within public transportation. SMEs, particularly those involved in smart applications and software packages, would find this contract especially beneficial given the potential for extension over several years, offering sustained work and the chance to establish a comprehensive presence in the public sector market. It allows businesses to leverage their expertise in technology solutions for government operations and maintain a role as a trusted provider for public authorities.

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Notice Information

Notice Title

TVCA-PROC-0676 - Bus Pass Ticketing - Card Management System (Care Leavers)

Notice Description

Tees Valley Combined Authority (the 'Contracting Authority'), part of the Tees Valley Combined Authority Group have awarded a contract to SOUTH WEST SMART APPLICATIONS LIMITED trading as SMART APPLICATIONS MANAGEMENT (SAM) for the provision of Bus Pass Ticketing - Card Management System for Care Leavers bus passes. This contract was awarded via a below threshold direct award route following an open procurement process which received no bids. Switching to a direct award following a failed competitive tendering process is allowed under section 43 of the Procurement Act 2023. For transparency, please note this contract commenced on 17th November 2025, however, the contract was signed on 16th December 2025. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1002372146

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f9c4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084654-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48781000 - System management software package

72212781 - System management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£150,000 £100K-£500K

Notice Dates

Publication Date
18 Dec 20252 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Dec 20252 months ago
Contract Period
17 Dec 2025 - 30 Sep 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TEES VALLEY COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DARLINGTON
Postcode
DL2 1NJ
Post Town
Darlington
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC3 Tees Valley
Small Region (ITL 3)
TLC33 Darlington
Delivery Location
Not specified
Local Authority
Darlington
Electoral Ward
Sadberge & Middleton St George
Westminster Constituency
Stockton West

Supplier Information

Number of Suppliers
1
Supplier Name

SOUTH WEST SMART APPLICATIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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