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Servicing and Maintenance of Medical Gas Pipeline Systems (MGPS) at Nottingham City Hospital

Nottingham University Hospitals NHS Trust

This public procurement record has 4 releases in its history.

Award

24 Sep 2026 at 16:57

UK6 - Contract Award Notice
AwardUpdate

30 Jul 2026 at 16:20

Award Notice
TenderUpdate

19 Dec 2025 at 10:13

UK4 - Tender Notice
Tender

19 Dec 2025 at 09:52

UK4 - Tender Notice
Summary of the contracting process

Nottingham University Hospitals NHS Trust procured servicing and maintenance of the medical gas pipeline system at Nottingham City Hospital in Nottingham. The system supplies medical gases, including oxygen, nitrous oxide and medical air, to patient-care and surgical areas. The work covers planned quarterly and annual maintenance of medical gas pipework, plant, terminal units and warning and alarm systems, with consumables and identifiable manufacturer parts included. It also covers plant servicing to manufacturers’ recommendations, annual testing and certification of anaesthetic gas scavenging systems, and dental air and vacuum and pathology gases. The purpose is to keep the systems safe and compliant with Health Technical Memorandum 02-01 and relevant standards and legislation.

The procurement is complete and a supplier has been selected. C A Services (NI) Limited is named as the successful supplier; the award is pending. The award is dated 24 September 2026 and is valued at £1,000,000 excluding VAT (£1,200,000 including VAT). The award contract period is 1 January 2027 to 31 December 2029, with extensions in one-year increments to a maximum term of 10 years, subject to performance, budget and the Trust’s requirements. The competitive flexible procedure used supplier-information assessment, a site visit for shortlisted suppliers, then tender. One contract was not divided into lots. Evaluation weighted quality at 55%, social value at 10% and price at 35%; price scoring was based on the lowest submitted price. Participation required legal, financial and technical capacity.

This award shows demand for specialist maintenance of a hospital medical gas pipeline system, where safe and reliable gas supply is critical to patient care. A credible competitor for comparable work would need the technical capability and operational capacity to service medical gas pipework, plant, terminal units and alarm systems through planned quarterly and annual visits, including the associated testing, certification and specialist dental and pathology gas systems. The successful delivery model must cover consumables and identifiable manufacturer parts, follow manufacturer servicing recommendations and meet HTM 02-01 requirements as well as applicable standards and legislation. Suppliers should also be able to demonstrate sound legal and financial standing, explain their delivery approach against scored quality requirements, and offer a clear social-value contribution focused on creating workforce opportunities and reducing barriers for underrepresented groups.

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Notice Information

Notice Title

Servicing and Maintenance of Medical Gas Pipeline Systems (MGPS) at Nottingham City Hospital

Notice Description

The Nottingham University Hospitals NHS Trust (The Authority) requires a Supplier for the provision of Servicing and Maintenance of the Medical Gas Pipeline System (MGPS) at the Nottingham City Hospital. The purpose of the contract is to ensure the Authority complies with Health Technical Memorandum (HTM) 02-01 as well as applicable standards and relevant legislation. A copy of HTM 02-01 can be found on the NHS England website: - https://www.england.nhs.uk/estates/health-technical-memoranda/ The objective of the contract is to ensure the provision of safe and MGPS for administering of medical gases (E.g. oxygen) to patients under the care of the Authority. An MPGS comprises a source of supply, pipeline distribution system, terminal units (to which the user connects and disconnects medical equipment) and a warning/alarm system. Systems include for, but are not limited to, provision of oxygen, nitrous oxide and medical air for respiratory and surgical applications. To ensure the MGPS operates safely and reliably, the Authority requires a Supplier to provide regular planned preventative maintenance (PPM) to mitigate risks of faults or failures occurring. A minor issue, such as a leak in the pipeline for example, may have major consequences such as patient fatality as a result of oxygen deprivation. The PPM must be carried out in full accordance with the requirements of HTM 02-01 Part B (Operational Management Chapter 10 maintenance 10.1 to 10.161) and the Supplier must include all consumables and manufacturer's identifiable parts for quarterly or annual routine servicing on all of the Authority's medical gas pipe, plant and systems and include: - All plant equipment servicing as per manufacturer's recommendations - Annual AGSS LEV testing and certification. - Dental air and vacuum. - Pathology Gases. The Services detailed in the associated procurement documents are deemed to be the minimum required to be undertaken during each quarterly and annual service visit. The Supplier shall be required, from time to time, to perform any other task required as part of the service in order for the relevant system(s) to remain compliant with HTM 02-01.

Lot Information

Lot 1

Options: Options shall include, but not be limited to, the following: - The Commercial Schedule is to be based on the total equipment to be maintained at the Premises for the duration of the Term. - The quantities in the Commercial Schedule are provided in good faith; however, these figures may be subject to change (E.g. the number of systems may increase or decrease following completion of a separate building project). - The Prices in the Commercial Schedule shall be determined by multiplying the relevant rate by the quantity, which shall be the number of required over the Term. - Subject to the Supplier achieving a rating of Good required by relevant KPI's, on the 2nd anniversary of the Actual Services Commencement Date, any request to increase the rates and Prices in the Commercial Schedule must be in line with the following price adjustment for inflation (PAFI)mechanism detailed in Schedule 6 of the Contract. - Details concerning the above and any other options are stated in the associated procurement documents

Renewal: The Term is 2 years with the option to extend in 1-year increments to a maximum term of 10 years. Extensions shall be granted on the basis of good performance, available budgets and the Authority's requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f9f0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090745-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50712000 - Repair and maintenance services of mechanical building installations

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
£1,000,000 £1M-£10M
Contracts Value
£155,000 £100K-£500K

Notice Dates

Publication Date
24 Sep 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Sep 20261 months ago
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
2032-12-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Pending
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham University Hospitals NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 1PB
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF14 Nottingham
Local Authority
Nottingham
Electoral Ward
Sherwood
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
2
Supplier Names

BeaconMedaes Ltd

CA Services NI Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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