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Servicing and Maintenance of the Medical Gas Pipeline System at Nottingham City Hospital

Nottingham University Hospital NHS Trust

This public procurement record has 3 releases in its history.

AwardUpdate

30 Jul 2026 at 16:20

Award Notice
TenderUpdate

19 Dec 2025 at 10:13

UK4 - Tender Notice
Tender

19 Dec 2025 at 09:52

UK4 - Tender Notice
Summary of the contracting process

Nottingham University Hospital NHS Trust procured servicing and maintenance of the medical gas pipeline system at Nottingham City Hospital, Nottingham. The requirement covers the source of supply, pipeline distribution, terminal units and warning and alarm systems supporting oxygen, nitrous oxide, medical air and other gases used for respiratory and surgical care. Services include planned preventative maintenance, plant servicing to manufacturers’ recommendations, consumables and identifiable manufacturer parts, annual AGSS LEV testing and certification, dental air and vacuum systems, and pathology gases. The scope also includes reactive maintenance and call-outs where required to keep the system safe, reliable and compliant with Health Technical Memorandum 02-01, applicable standards and legislation. The procurement is for mechanical building-installation maintenance services.

The procurement has been awarded to BeaconMedaes Ltd, with an award recorded as active. The contract was signed on 31 May 2025 and is active, with a value of £155,000 and a 570-day period. The wider tender estimated value was £1,000,000 excluding VAT, or £1,200,000 including VAT. It used a selective, competitive flexible procedure, with supplier information assessment, site visits and a subsequent tender stage; at least two candidates were required for the second stage. Evaluation weighted quality at 55%, social value at 10% and price at 35%. The contract provides for renewal in one-year increments, up to a maximum term of 10 years, subject to performance, budget and requirements. An amendment adds routine replacement of medical gas hoses on pendant systems.

This procurement indicates demand for specialist medical gas pipeline maintenance within an NHS hospital environment. A credible future competitor would need demonstrable technical ability to maintain complete medical gas systems safely, including supply plant, distribution pipework, terminal units, alarms, dental air and vacuum, pathology gases and associated equipment. Relevant capability includes planned preventative and reactive maintenance, emergency call-outs, manufacturer-approved servicing, sourcing identifiable parts and consumables, and annual AGSS LEV testing and certification. Evidence of working to HTM 02-01 Part B, applicable legislation and technical standards would be important, alongside robust arrangements for managing patient-safety risks, capacity constraints, asset changes and service continuity. The requirement is identified as suitable for small and medium-sized enterprises, but suppliers must also satisfy legal, financial and technical participation conditions.

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Notice Information

Notice Title

Servicing and Maintenance of the Medical Gas Pipeline System at Nottingham City Hospital

Notice Description

The Nottingham University Hospitals NHS Trust (The Authority) requires a Supplier for the provision of Servicing and Maintenance of the Medical Gas Pipeline System (MGPS) at the Nottingham City Hospital. The purpose of the contract is to ensure the Authority complies with Health Technical Memorandum (HTM) 02-01 as well as applicable standards and relevant legislation. A copy of HTM 02-01 can be found on the NHS England website: - https://www.england.nhs.uk/estates/health-technical-memoranda/ The objective of the contract is to ensure the provision of safe and MGPS for administering of medical gases (E.g. oxygen) to patients under the care of the Authority. An MPGS comprises a source of supply, pipeline distribution system, terminal units (to which the user connects and disconnects medical equipment) and a warning/alarm system. Systems include for, but are not limited to, provision of oxygen, nitrous oxide and medical air for respiratory and surgical applications. To ensure the MGPS operates safely and reliably, the Authority requires a Supplier to provide regular planned preventative maintenance (PPM) to mitigate risks of faults or failures occurring. A minor issue, such as a leak in the pipeline for example, may have major consequences such as patient fatality as a result of oxygen deprivation. The PPM must be carried out in full accordance with the requirements of HTM 02-01 Part B (Operational Management Chapter 10 maintenance 10.1 to 10.161) and the Supplier must include all consumables and manufacturer's identifiable parts for quarterly or annual routine servicing on all of the Authority's medical gas pipe, plant and systems and include: - All plant equipment servicing as per manufacturer's recommendations - Annual AGSS LEV testing and certification. - Dental air and vacuum. - Pathology Gases. The Services detailed in the associated procurement documents are deemed to be the minimum required to be undertaken during each quarterly and annual service visit. The Supplier shall be required, from time to time, to perform any other task required as part of the service in order for the relevant system(s) to remain compliant with HTM 02-01.

Lot Information

Lot 1

Nottingham University Hospitals NHS Trust (The Trust) has awarded an interim contract for servicing and maintenance of the medical gas pipeline system (MGPS) located at the Nottingham City Hospital (The Services) following termination of the Previous Contract.

The purpose of the Services is to ensure the Trust complies with Health Technical Memorandum (HTM) 02-01 as well as applicable standards and relevant legislation.

The objective is to ensure the provision of safe and reliable medical gas pipeline system (MGPS) for administering of medical gases (E.g. oxygen) to patients under the care of the Trust whilst a formal procurement exercise is undertaken for a longer term contract (See following link for details: https://www.find-tender.service.gov.uk/Notice/084740-2025)

An MGPS comprises a source of supply, pipeline distribution system, terminal units (to which the user connects and disconnects medical equipment) and a warning/alarm system. Systems include for, but are not limited to, provision of: oxygen, nitrous oxide and medical air for respiratory and surgical applications.

To ensure the MGPS operates safely and reliably, the Trust requires a contractor to provide regular planned preventative maintenance to mitigate risks of faults or failures occurring as well as reactive maintenance services, such as call outs. A minor issue, such as a leak in the pipeline for example, may have major consequences such as patient fatality as a result of oxygen deprivation.

The Contract has been procured via further competition as permitted under Lot 11 (Medical Gas Systems) of the North of England Commercial Procurement Collaborative (NOECPC) NOE.0609 Specialist Estates Engineering & Maintenance Services (Hard FM) Framework: https://www.noecpc.nhs.uk/free-contracts/specialist-estates-engineering-maintenance-services-hard-fm-noe-0609

Options: Options shall include, but not be limited to, the following: - The Commercial Schedule is to be based on the total equipment to be maintained at the Premises for the duration of the Term. - The quantities in the Commercial Schedule are provided in good faith; however, these figures may be subject to change (E.g. the number of systems may increase or decrease following completion of a separate building project). - The Prices in the Commercial Schedule shall be determined by multiplying the relevant rate by the quantity, which shall be the number of required over the Term. - Subject to the Supplier achieving a rating of Good required by relevant KPI's, on the 2nd anniversary of the Actual Services Commencement Date, any request to increase the rates and Prices in the Commercial Schedule must be in line with the following price adjustment for inflation (PAFI)mechanism detailed in Schedule 6 of the Contract. - Details concerning the above and any other options are stated in the associated procurement documents

Renewal: The Term is 2 years with the option to extend in 1-year increments to a maximum term of 10 years. Extensions shall be granted on the basis of good performance, available budgets and the Authority's requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f9f0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072360-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

50712000 - Repair and maintenance services of mechanical building installations

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£155,000 £100K-£500K

Notice Dates

Publication Date
30 Jul 20263 weeks ago
Submission Deadline
30 Jan 2026Expired
Future Notice Date
Not specified
Award Date
31 May 20251 years ago
Contract Period
1 Dec 2026 - 30 Nov 2028 2-3 years
Recurrence
2032-12-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham University Hospital NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 1PB
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF14 Nottingham
Local Authority
Nottingham
Electoral Ward
Sherwood
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
1
Supplier Name

BeaconMedaes Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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