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Oakwood Park Grammar School - Cleaning Tender

Oakwood Park Grammar School

This public procurement record has 3 releases in its history.

Award

06 Aug 2026 at 14:31

UK7 - Contract Details Notice
Award

27 May 2026 at 10:11

UK6 - Contract Award Notice
Tender

19 Dec 2025 at 16:05

UK4 - Tender Notice
Summary of the contracting process

Oakwood Park Grammar School is procuring comprehensive school cleaning services for its Maidstone site. The requirement covers core cleaning during term time and periodic deep cleaning throughout the year, with the aim of maintaining well-kept facilities for pupils and staff. The school has 1,086 pupils and 86 teaching and support staff. The service is expected to be tightly managed, productive and continuously improved, with the contractor working in partnership with the school and supporting, encouraging and developing its cleaning staff. The procurement is for services, specifically school cleaning services (CPV 90919300), delivered at Oakwood Park Grammar School in Maidstone, Kent.

The procurement is complete and has been awarded to Birkin Cleaning Services Ltd, with the contract signed on 23 July 2026. The award was made on 27 May 2026, following an open Competitive Flexible Procedure with two stages: a Procurement Specific Questionnaire followed by an Invitation to Tender. Six bids reached the final stage, including five from SMEs. The contract value is £736,160.45 excluding VAT (£883,392.54 including VAT). The contract runs from 1 August 2026 to 31 July 2029, with an option to extend for up to two further years, to 31 July 2031. Evaluation weighted quality at 65% and price at 35%. Candidates needed a minimum 60% selection score, £600,000 annual turnover, and £5 million employers’ and public liability insurance.

This award demonstrates a substantial, structured demand for outsourced cleaning within a secondary school environment. A credible future competitor would need to provide reliable term-time cleaning alongside planned periodic deep cleaning, supported by strong operational management, productivity controls and consistent service standards. The buyer also values practical improvements, innovation and ideas that enhance the cleanliness and usability of educational facilities, rather than selecting solely on the lowest price. Relevant suppliers should be able to manage a sizeable school workforce and premises, maintain effective supervision, and demonstrate how they support, encourage and develop cleaning staff. The opportunity was suitable for SMEs and VCSEs, and the competition attracted strong SME participation, indicating that specialist regional cleaning businesses can be commercially relevant.

How relevant is this notice?

Notice Information

Notice Title

Oakwood Park Grammar School - Cleaning Tender

Notice Description

Oakwood Park Grammar School (OPGS) is a boys' grammar school with academy status located in Maidstone, Kent, serving boy from ages 11 - 16 with a co-educational 6th form. At OPGS, we hold firm on our responsibility to deliver a broad and balanced curriculum, an exceptional standard of teaching and learning and a wider range of extra-curricular opportunities. We have high standards of behaviour and our pupils are 'polite and courteous,' contributing significantly to our consistently positive learning environment. Further information regarding the School can be obtained here: https://www.opgs.org/ Tender information: The successful tenderer will be required to provide excellent cleaning services at Oakwood Park Grammar School, which has 1086 pupils and 86 teaching and support staff. The contract term being tendered for 3 years, from 01/08/2026 - 31/07/2029. There is an option for a further extension period for up to two additional years to 31/07/2031. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality. Value of contract: The annual value of the current contract is PS132,368 Therefore the value of this contract is PS661,840 The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure. Additional requirements and information: *The school has a minimum requirement for a contractor's employers' liability and public liability insurances of PS5 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS600,000 *There are not incumbent cleaning staff currently within the Local Government Pension Scheme *The cleaning services are currently contracted to Cleantec

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two additional years to 31/07/2031.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05fac4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074801-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£661,840 £500K-£1M
Lots Value
£661,840 £500K-£1M
Awards Value
£736,160 £500K-£1M
Contracts Value
£736,160 £500K-£1M

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
23 Jan 2026Expired
Future Notice Date
Not specified
Award Date
27 May 20263 months ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Oakwood Park Grammar School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDSTONE
Postcode
ME16 8AH
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ4 Kent
Local Authority
Maidstone
Electoral Ward
Fant & Oakwood
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

Birkin Cleaning Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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