Provision of Domiciliary Care Services in the Western Health and Social Care Trust Area

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05fb07-2025-12-19T21:02:49Z",
    "date": "2025-12-19T21:02:49Z",
    "ocid": "ocds-h6vhtk-05fb07",
    "description": "Reference VII.2.2 continued: Extension of Contract Period: PREVIOUS MODIFICATIONS STARTING WITH THE OLDEST AND ENDING WITH THE MOST RECENT PRIOR TO MODIFICATION 5 MODIFICATION 1 Description of the modifications DoH Direction Reasons for modification Regulation 72(1)(c)(i) PCR 2015 is satisfied as the need for modification has been brought about by external circumstances, which a diligent contracting authority could not have foreseen when the Trust awarded these contracts back in 2016. DoH directed for the financial year 23/24: Reversal of the PS0.08 per hour in respect of the reversal of the National Insurance Levy referred to in the Trust's letter of 14.08.23, bringing the hourly rate to PS18.00 per hour; and An increase from PS18.00 to PS18.54 per hour. With effect from 01.04.23 the Hourly Rate is increased to PS18.54 from 01.04.23 until 31.03.24. The service, being a domiciliary care service, is unchanged. As such the modification does not alter the overall nature of the Contract and therefore satisfies Regulation 72(1)(c)(ii). Regulation 72(1)(c)(iii) is met in that the increase in price for Lot 8 does not exceed 50% of the value of the original contract. The increase in price for Lot 8 is PS330615 and the value of the original Contracts for Lot 8 is PS14,663,871. Increase in price Updated total contract value before the modifications: PS24,713,763 Total contract value after the modifications: PS25044378.MODIFICATION 2 Duration of the contract in months: 93 Description of the modifications Extension to Contract Period and DoH Direction Reasons for modification Regulation 72(1)(c)(i) PCR 2015 is satisfied as the need for modification has been brought about by external circumstances, which a diligent contracting authority could not have foreseen when the Trust awarded these contracts back in 2016. Extension of Contract Period The Trust is preparing to re-tender this Service. This re-procurement exercise has been delayed as a result of the matters detailed in the Trust's letter dated 23.02.23, as well as unforeseen DoH direction relating to the HSC financial position, which impacts upon the re-procurement process. As such, new contracts under the re-procurement exercise will not be awarded and the service transitioned and commenced thereunder before the expiry of the current Contracts in Lot 8 on 30.09.23. In order to ensure the continued and uninterrupted service delivery of this critical front line service in the interim, the Trust issued a letter dated 20.02.24 to amend the Contract Period in Contracts in Lot 8 to include one further period of extension of 9 months commencing on 01.02.25 and expiring on 31.10.25. DoH Direction DoH directed for the financial year 23/24: Reversal of the PS0.08 per hour in respect of the reversal of the National Insurance Levy referred to in the Trust's letter of 14.08.23, bringing the hourly rate to PS18.00 per hour; and An increase from PS18.00 to PS18.54 per hour. With effect from 20.02.24, the Hourly Rate is increased to PS18.54 per hour from 01.04.23 - 31.03.24. The service, being a domiciliary care service, is unchanged. As such the modification does not alter the overall nature of the Contract and therefore satisfies Regulation 72(1)(c)(ii). Regulation 72(1)(c)(iii) is met in that the increase in price for Lot 8 does not exceed 50% of the value of the original contract. The increase in price for Lot 8 is PS3008310 and the value of the original Contracts for Lot 8 is PS14663871. Increase in price Updated total contract value before the modifications: PS25044378 Total contract value after the modifications: PS28052688. MODIFICATION 3 Description of the modifications DoH Direction Reasons for modification Regulation 72(1)(c)(i) PCR 2015 is satisfied in respect of this modification as the need for modification has been brought about by external circumstances, which a diligent contracting authority could not have foreseen when the Trust awarded these contracts back in 2016. DoH directed for the financial year 24/25: In observance of the important role of Providers and their requirements as an employer, funding is provided by DoH to address the requirements of the National Living Wage increase, effective from 01.04.24. The DoH has directed that the Trust increase the Hourly Rate under the Contract from PS18.54 to PS20.01 per hour for 24/25, with effect from 01.04.24. The DoH direction states: \"It would be expected that this increase would be used to support wage rates within the sector and therefore support sustainability and capacity for this vital service.\" With effect from 01.04.24, the Hourly Rate is increased to PS20.01 per hour from 01.04.24 until 31.03.25. In observation of inflationary pressures, the DoH has also directed a non-recurrent support package for Providers for 23/24, to support inflationary pressures. This is paid on a non-recurrent basis at an additional PS0.20 per hour, effective from 01.04.23 to 31.03.24. The PS0.20 per hour financial support is provided on the Guaranteed Hours and hours under the Time Specific Model paid for the period 01.04.23 to 31.03.24. Payment of this financial support was made by the Trust on 03.05.24. Here the service, being a domiciliary care service, is unchanged. As such the modification does not alter the overall nature of the Contract and therefore satisfies Regulation 72(1)(c)(ii). Regulation 72(1)(c)(iii) is met in that the increase in price for Lot 8 does not exceed 50% of the value of the original contract. The increase in price for Lot 8 is PS200,413 and the value of the original Contracts for Lot 8 is PS14663871. Increase in price Updated total contract value before the modifications: PS28052688 Total contract value after the modifications: PS28,453,515. . MODIFICATION 4 Duration of the contract in months: 105 Description of the modifications Extension to Contract Period and DoH Direction Reasons for modification Regulation 72(1)(c)(i) PCR 2015 is satisfied as the need for modification has been brought about by external circumstances, which a diligent contracting authority could not have foreseen when the Trust awarded these contracts back in 2016. Extension of Contract Period In order to ensure the continued and uninterrupted service delivery of this critical front line service the Trust issued a letter 07.03.25 to vary the Contract Period in Lot 8 Contracts to include one further period of extension of 12 months commencing on 01.11.25 and expiring on 31.10.26. The Trust has recently advertised the re-tender of this Service. The re-procurement exercise was delayed as a result of unforeseen DoH, regional HSC and NI public procurement policy as well as DoH direction relating to the HSC financial position which materially impacted upon the re-tender exercise. As such new contracts under the re-procurement exercise will not be awarded and the service transitioned and commenced thereunder before the expiry of the current Contract on 30.06.25. DoH Direction DoH directed for the financial year 24/25: In observance of the important role of Providers and their requirements as an employer, funding is provided by DoH to address the requirements of the National Living Wage increase, effective from 01.04.24. DoH has directed that the Trust increase the Hourly Rate under the Contract from PS18.54 to PS20.01 per hour for 24/25, with effect from 01.04.24. The DoH direction states \"It would be expected that this increase would be used to support wage rates within the sector and therefore support sustainability and capacity for this vital service.\" The service, being a domiciliary care service, is unchanged. As such the modification does not alter the overall nature of the Contract and therefore satisfies Regulation 72(1)(c)(ii). Regulation 72(1)(c)(iii) is met in that the increase in price for Lot 8 does not exceed 50% of the value of the original contract. The increase in price for Lot 8 is PS3829070 and the value of the original Contracts for Lot 8 is PS14663871. Increase in price Updated total contract value before the modifications: PS28453515 Total contract value after the modifications: PS32282585. . .",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-05fb07",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Domiciliary Care Services in the Western Health and Social Care Trust Area",
        "classification": {
            "scheme": "CPV",
            "id": "98000000",
            "description": "Other community, social and personal services"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "Provision of Domiciliary Care Services in the Western Health and Social Care Trust Area Lot 8 Castlederg The Trust refers to its response at VII.2.1 and VII.2.2. Extension to Contract Period. The Trust issued a letter dated 7th March 2025 to amend the Contracts in Lot 8 with effect from 7th March 2025 (Variation Date) so that the Contract Period shall be amended to include one further period of extension of 12 months commencing on 1st November 2025 and expiring on 31st October 2026",
                "contractPeriod": {
                    "durationInDays": 1800
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN0"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts Regulations 2015 (SI 2015/102) (as amended) may bring proceedings to the High Court (Northern Ireland). Any such proceedings are subject to the time limits as detailed in the Public Contracts Regulations 2015 (SI 2015/102) (as amended)."
    },
    "awards": [
        {
            "id": "085187-2025-12279-1",
            "relatedLots": [
                "1"
            ],
            "title": "Provision of Domiciliary Care Services in the Western Health and Social Care Trust Area - Lot 8 Castlederg",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-51511",
                    "name": "North West Care and Support Ltd"
                },
                {
                    "id": "GB-FTS-40632",
                    "name": "Care Plus"
                },
                {
                    "id": "GB-FTS-169836",
                    "name": "Hillview Lodge Limited t/a Glen Caring Services"
                },
                {
                    "id": "GB-FTS-40629",
                    "name": "North West Care and Support Ltd"
                },
                {
                    "id": "GB-FTS-169837",
                    "name": "Care Plus"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-51512",
            "name": "Western Health and Social Care Trust",
            "identifier": {
                "legalName": "Western Health and Social Care Trust"
            },
            "address": {
                "streetAddress": "MDEC Building, Altnagelvin Area Hospital, Glenshane Road",
                "locality": "Derry",
                "region": "UKN0",
                "postalCode": "BT47 6SB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "contracts@westerntrust.hscni.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.westerntrust.hscni.net",
                "buyerProfile": "https://etendersni.gov.uk/epps"
            }
        },
        {
            "id": "GB-FTS-51511",
            "name": "North West Care and Support Ltd",
            "identifier": {
                "legalName": "North West Care and Support Ltd"
            },
            "address": {
                "streetAddress": "Roe Business Centre Room F2 and F3, 4-6 Killane Road",
                "locality": "Limavady",
                "region": "UKN0",
                "postalCode": "BT49 0DN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "shaunairwin@nwcare.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.nwcare.co.uk",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-40632",
            "name": "Care Plus",
            "identifier": {
                "legalName": "Care Plus"
            },
            "address": {
                "locality": "Enniskillen",
                "region": "UKN0",
                "postalCode": "BT74 4RL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "Jackie@careplusni.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.careplushomecare.co.uk",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-169836",
            "name": "Hillview Lodge Limited t/a Glen Caring Services",
            "identifier": {
                "legalName": "Hillview Lodge Limited t/a Glen Caring Services"
            },
            "address": {
                "locality": "Omagh",
                "region": "UKN0",
                "postalCode": "BT89 7EL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "linda@glencaring.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.glencaring.com",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-40629",
            "name": "North West Care and Support Ltd",
            "identifier": {
                "legalName": "North West Care and Support Ltd"
            },
            "address": {
                "locality": "Limavady",
                "region": "UKN0",
                "postalCode": "BT49 0DN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "shaunairwin@nwcare.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.nwcare.co.uk",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-169837",
            "name": "Care Plus",
            "identifier": {
                "legalName": "Care Plus"
            },
            "address": {
                "streetAddress": "Unit 62/63, Enniskillen Business Centre, 21 Lackaboy Road",
                "locality": "Enniskillen",
                "region": "UKN0",
                "postalCode": "BT74 4RL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "Jackie@careplusni.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.careplushomecare.co.uk",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-51506",
            "name": "The High Court of Justice In Northern Ireland, Royal Courts of Justice",
            "identifier": {
                "legalName": "The High Court of Justice In Northern Ireland, Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "Chichester Street",
                "locality": "Belfast",
                "postalCode": "BT1 3JF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-51512",
        "name": "Western Health and Social Care Trust"
    },
    "contracts": [
        {
            "id": "085187-2025-12279-1",
            "awardID": "085187-2025-12279-1",
            "title": "Provision of Domiciliary Care Services in the Western Health and Social Care Trust Area - Lot 8 Castlederg",
            "status": "active",
            "value": {
                "amount": 32642968,
                "currency": "GBP"
            },
            "dateSigned": "2016-09-09T00:00:00+01:00",
            "period": {
                "durationInDays": 3150
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    },
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "85000000",
                            "description": "Health and social work services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "98000000",
                            "description": "Other community, social and personal services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKN0"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "Nature and extent of the modifications (with indication of possible earlier changes to the contract): Extension to Contract Period The Trust refers to its response below at VII.2.2 and VII.2.3",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The Trust refers response at VII.2.1. Regulation 72(1)(c)(i) PCR 2015 is satisfied as the need for modification has been brought about by external circumstances, which a diligent contracting authority could not have foreseen when the Trust awarded these contracts back in 2016. DoH directed for the financial year 25/26 with effect from 01.04.25: An increase from PS20.01 to PS21.35 per hour. With effect from 01.04.25, the Hourly Rate in Contracts in Lot 8 is increased to PS21.35 per hour from 01.04.25 until 31.03.26. The service, being a domiciliary care service, is unchanged. As such the modification does not alter the overall nature of the Contract and satisfies Regulation 72(1)(c)(ii). Regulation 72(1)(c)(iii) is met in that the increase in price for Lot 8 does not exceed 50% of the value of the original contracts. The increase in price for Lot 8 is PS360383 and the value of the original Contracts for Lot 8 is PS14663871. Increase in price Updated total contract value before the modifications: PS32282585 Total contract value after the modifications: PS32642968. Continued VI.3"
                }
            ]
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:361245-2016:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}