Planning

Website Content Management System Replacement Project, Student App and Staff Intranet Project

OXFORD BROOKES UNIVERSITY

This public procurement record has 1 release in its history.

Planning

22 Dec 2025 at 14:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Oxford Brookes University is initiating a procurement process entitled "Website Content Management System Replacement Project, Student App and Staff Intranet Project", classified under the IT services and software development category. This process is currently in the planning stage, with significant engagement activities scheduled to provide interested suppliers with the chance to interact with the university's technical and commercial teams. The pre-market engagement sessions are set for the 23rd and 26th of January 2026 via Google Meets, and interested parties must register by the 16th of January 2026. The project is expected to run from the 1st of May 2026 through the 30th of April 2028, and is primarily located in Oxford, UK. The planned procurement falls under the services category with an estimated value of £400,000.

This procurement presents diverse opportunities for businesses specialising in networking, Internet and intranet software, and consulting services, to engage in a significant redevelopment project. Companies with expertise in developing integrated digital solutions, tailored staff intranet applications, and educational apps are ideal contenders. With the project's aim to overhaul the University's CMS, introduce a student-centric app, and reconfigure Internet-based services, it provides a substantial growth platform for tech firms ready to leverage customised and innovative solutions. Firms with capabilities in software development, particularly those experienced in the higher education sector, will find this opportunity particularly aligned with their competencies.

How relevant is this notice?

Notice Information

Notice Title

Website Content Management System Replacement Project, Student App and Staff Intranet Project

Notice Description

From December 2026, our current CMS will no longer receive official support, bug fixes, or security patches from Kentico, necessitating a need to rebuild and upgrade, or rebuild and move to a new CMS. We need to build a simplified website where external audiences connect with the information and opportunities they seek through clear, intuitive and inspiring content. The current highly bespoke website cannot be transferred' to a new CMS in its current state. The website contains a mix of prospect and applicant, existing student, staff, community and research-focused information, sitting within a complex and highly bespoke code-structure that is difficult to maintain, and with no in-house developers to do so. To better support our workforce, all staff-facing content will be relocated from the external website to a dedicated Intranet-style solution. This transition ensures that by 2027, staff will have a single, authoritative point of entry for the information and tools they need to perform their roles effectively. The University is also looking at introducing a student facing app along a similar timeframe as the new CMS. Unlike some other university apps that primarily serve as access points to other systems, this app would be purposefully integrated into the learning experience. Its use would be connected to assessment, reflection, and skills development, positioning the University as a sector leader in how digital tools are embedded in education to support student success. We're also keen to be challenged - we're looking internally at what we need, but are hoping to be introduced to what else might be possible. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Oxford:-Networking%2C-Internet-and-intranet-software-package./AVW8E8HEJS To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/AVW8E8HEJS

Planning Information

Please respond to this opportunity using the contact information below and completing the Pre-Market Engagement Form within the Delta portal. Oxford Brookes University is looking to undertake several supplier engagement sessions to provide the interested parties from the supply chain with the opportunity to engage with the technical and commercial team. The event will be held on Friday 23rd January and Monday 26th January on Google Meets. Only registered people will be allowed to attend and each organisation attending will be limited to two people, preferably a technical person and a commercial person. To register interest, please message the Procurement Team in the Delta e-tendering system, with the details of preferred meeting time and two attendees. Meeting times will be arranged on a first come, first serve basis. If you wish to have a meeting with OBU, you must contact the procurement team by 16/01/26 Further information (agenda, format of meeting, etc, will be provided by no later than 22/01/26. The pre-market engagement form can be completed after supplier presentations, but must be submitted before the deadline of 27/01/26. If you do struggle to use the Delta e-tendering portal, then please contact the Delta Support Team: Delta e-sourcing Email: helpdesk@delta-esourcing.com Live Chat is available on this page or at login Procurement, Contract & Tender Management - Delta eSourcing OBU cannot support organisations to use the Delta e-sourcing portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05fb9b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085423-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48200000 - Networking, Internet and intranet software package

48220000 - Internet and intranet software package

72000000 - IT services: consulting, software development, Internet and support

72400000 - Internet services

72411000 - Internet service providers ISP

72421000 - Internet or intranet client application development services

72422000 - Internet or intranet server application development services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Dec 20251 weeks ago
Submission Deadline
Not specified
Future Notice Date
15 Feb 20262 months to go
Award Date
Not specified
Contract Period
30 Apr 2026 - 30 Apr 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORD BROOKES UNIVERSITY
Contact Name
Procurement Team
Contact Email
procurement@brookes.ac.uk
Contact Phone
01865 647566

Buyer Location

Locality
OXFORD
Postcode
OX3 0BP
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ South East (England)
Local Authority
Oxford
Electoral Ward
Churchill
Westminster Constituency
Oxford East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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