3rd Party Health & Safety Monitoring Contract for the Council(s)s Recycling & Waste Fleet

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05fc37-2026-02-10T15:33:54Z",
    "date": "2026-02-10T15:33:54Z",
    "ocid": "ocds-h6vhtk-05fc37",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PCMC-9688-NYYX",
            "name": "The Borough Council of Newcastle-under-Lyme",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PCMC-9688-NYYX"
            },
            "address": {
                "streetAddress": "Castle House",
                "locality": "Newcastle-under-Lyme",
                "postalCode": "ST5 1BL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG24"
            },
            "contactPoint": {
                "name": "Julie Copestake",
                "email": "julie.copestake@newcastle-staffs.gov.uk",
                "telephone": "4401782742664"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.newcastle-staffs.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PHZL-8511-JGVL",
            "name": "Lichfield District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHZL-8511-JGVL"
            },
            "address": {
                "streetAddress": "Frog Lane",
                "locality": "Lichfield",
                "postalCode": "WS13 6YU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG24"
            },
            "contactPoint": {
                "name": "Oliver Shaw",
                "email": "procurement@lichfielddc.gov.uk",
                "telephone": "4401543 308 000"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.lichfielddc.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PHQL-7266-VRLH",
            "name": "East Staffordshire Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHQL-7266-VRLH"
            },
            "address": {
                "streetAddress": "Unit 5 Miller's Lane",
                "locality": "Burton upon Trent",
                "postalCode": "DE14 2NS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG24"
            },
            "contactPoint": {
                "name": "Paul Farrer",
                "email": "paul.farrer@eaststaffsbc.gov.uk",
                "telephone": "4401283 508000"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.eaststaffsbc.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PGDV-8944-CMBP",
            "name": "West Northamptonshire Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGDV-8944-CMBP"
            },
            "address": {
                "streetAddress": "Tove Depot",
                "locality": "Towcester",
                "postalCode": "NN12 6PF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF24"
            },
            "contactPoint": {
                "name": "Eloise Attwood",
                "email": "Eloise.Attwood@westnorthants.gov.uk",
                "telephone": "440774 0774022"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.westnorthants.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PCMC-9688-NYYX",
        "name": "The Borough Council of Newcastle-under-Lyme"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "It is intended that prospective contractors will have a one-to-one engagement process with the collective group of interested Councils. A tentative date has been set aside for this exercise of the 29.01.2026.",
                "dueDate": "2026-01-29T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "085688-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/085688-2025",
                "datePublished": "2025-12-23T10:15:13Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-05fc37",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "3rd Party Health & Safety Monitoring Contract for the Council(s)s Recycling & Waste Fleet",
        "description": "Health & Safety remote monitoring of Council waste collection vehicles, all vehicles will be fitted with four way / 360 CCTV cameras and a suitable DVR (Digital Video Recorder) to enable the suppliers monitoring centre to live link to the camera system.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34900000",
                        "description": "Miscellaneous transport equipment and spare parts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34000000",
                        "description": "Transport equipment and auxiliary products to transportation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90000000",
                        "description": "Sewage, refuse, cleaning and environmental services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1080000,
            "amount": 900000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-04-01T23:59:59+01:00",
                    "maxExtentDate": "2032-04-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 1080000,
                    "amount": 900000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Procurement of 3rd Party Health & Safety Monitoring Contract for the Council(s)s Recycling & Waste Fleet",
                            "description": "Quality will be evaluated across 6 key areas of delivery: 1. Service Management Plan. 2. Staff Resources & training. 3. Service Delivery. 4. Implementation. 5. Performance monitoring and reporting. 6. Health & Safety, Business Continuity, Data Protection.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Procurement of 3rd Party Health & Safety Monitoring Contract for the Council(s)s Recycling & Waste Fleet",
                            "description": "The tender cost accounts for 60% of the overall score. When the total cost of each bid has been established these costs should be converted to a score of 100. All other bids should be scored using the formula.",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "None"
                        },
                        {
                            "type": "technical",
                            "description": "None"
                        }
                    ]
                },
                "renewal": {
                    "description": "Each of the collaborating authorities reserve the options to extend the initial contract in multiples of 1 year options."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-02-06T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "http://www.mytenders.co.uk A limit of [100MB] applies when lodging an electronic Tender via the Supplier & Contract Management System. You will be unable to lodge an electronic tender where the total file size exceeds [100MB]. Please ensure that each document is clearly named with the name of your company and a title, which identifies what it, is (i.e. Smith PLC - Tender.doc, Smith PLC - appendix1.pdf).",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-09T17:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-27T17:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-03-27T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "012030-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/012030-2026",
                "datePublished": "2026-02-10T15:33:54Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Upon award and possible subsequent participation each of the collaborating authorities will raise their own purchase order with the successful bidder,who will then be required to invoice the relevant authority directly quoting the respective purchase order number."
        },
        "riskDetails": "Failure of the camera hardware / management software on the vehicle (in full or part) that could impact on the ability to carry out the audit. Failure of the Mobile network resulting of loss of connectivity to vehicles / devices."
    },
    "language": "en"
}