Print and Mail Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05fca8-2026-03-13T11:32:52Z",
    "date": "2026-03-13T11:32:52Z",
    "ocid": "ocds-h6vhtk-05fca8",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "085877-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/085877-2025",
                "datePublished": "2025-12-23T14:27:36Z",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-COH-NI033250",
            "name": "ENERGIA GROUP NI HOLDINGS LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "NI033250"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PDPH-4346-JGHQ"
                }
            ],
            "address": {
                "streetAddress": "Greenwood House, 64 Newforge Lane",
                "locality": "Belfast",
                "postalCode": "BT9 5NF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "procurement@energiagroup.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "privateUtility",
                        "scheme": "UK_CA_TYPE",
                        "description": "Private utility"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-NI033250",
        "name": "ENERGIA GROUP NI HOLDINGS LIMITED"
    },
    "tender": {
        "id": "EG26001 Print and Mail Services",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Print and Mail Services",
        "description": "The provision of Print &, Mail Services is expected to commence in November 2026, although the Supplier will be expected to work with Energia Group to facilitate the implementation of the Print & Mail Service prior to commencement Overview of Requirement. Please note the below descriptions are subject to change. Stating the descriptions in this notice is to provide a high-level overview of the potential contract scope. Full details of the scope will be provided in the invitation to tender documents. The procurement of bill and letter print services (Print Services) and mail services for the delivery of those bills and letters (Mail Services) from Energia Group two brand's - Energia (based in Republic of Ireland) and PowerNI (located in Northern Ireland) to our domestic and commercial customers addresses, to include: * providing print materials, including stationery and envelopes; * printing letters endorsed with either the Power NI or Energia brand via a white paper solution; * Interfacing with a mail service provider * providing daily, weekly and monthly operational reporting, including transactional data, stocking levels and management reporting. * providing postal and courier services for the final delivery of bills, letters and other mail to customers addresses.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79800000",
                        "description": "Printing and related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "IE",
                        "country": "IE",
                        "countryName": "Ireland"
                    },
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "IE",
                        "country": "IE",
                        "countryName": "Ireland"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 17800000,
            "amount": 14200000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-27T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-27T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-05-12T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 17800000,
                    "amount": 14200000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2026-11-30T00:00:00Z",
                    "endDate": "2029-11-29T23:59:59Z",
                    "maxExtentDate": "2031-11-29T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2x12 month extension periods. Up to a total of 2 years"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "Technical weighting",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Legal",
                            "description": "Legal Weighting",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Price",
                            "description": "Financial Model",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 1,
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Selection criteria as stated in the procurement documents"
                        },
                        {
                            "type": "technical",
                            "description": "Selection criteria as stated in the procurement documents"
                        },
                        {
                            "description": "See COP Documentation",
                            "forReduction": true
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-23T23:59:59Z"
        },
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-11-30T23:59:59Z"
                },
                {
                    "startDate": "2029-11-30T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "45 day payment terms"
        },
        "riskDetails": "Additional cost due to rising fees from Postage costs. Stock costs - paper etc.",
        "procedure": {
            "features": "It is envisaged the CFP will be conducted in the following stages. Please note, stages are subject to change. Stages outlined below may not be availed of even though they were intended to be at the COP stage. This will be at Energia's discretion. STAGE 1 - COMPLETENESS / COMPLIANCE CHECK Responses will be subjected to a check to ensure that the Supplier has provided a complete and compliant response to all questions and requirements requested. Failure to submit a complete/compliant response may result in the Supplier being excluded from the process. STAGE 2 - CONDITIONS OF PARTICIPATION Those Suppliers that submit a complete and compliant response, will have their response assessed against the criteria stated in Annex 3 - COP Assessment and Supplier Response. The Supplier must commit in their response that they are able to meet the criteria. Energia will use Stage 2 to confirm that neither the Supplier, nor any related persons within its corporate group, associate persons relied on to meet the COP, or sub-contractors are listed on the Cabinet Office debarment list. If any such entities are on the debarment list, Energia will consider its obligations under the Act. Energia will notify Suppliers in writing of whether or not they have been successfully shortlisted to participate in stage 3. STAGE 3 - INVITATION TO SUBMIT TENDERS SUBMISSIONS Shortlisted Suppliers will receive an invitation to tender from Energia requesting them to submit an initial tender response. The initial tender response will be assessed for the purpose to reduce the number of Suppliers invited to participate in dialogue/negotiation and/or inform the content/agenda for dialogue/negotiations. This stage will include repeating the process outlined in Stage 2 to comply with the Act debarment list obligations. an assessment of the initial tenders against the criteria outlined in Annex 3 - COP Assessment and Supplier Response. following assessment of the initial tenders, Suppliers will be selected to participate in the negotiation/dialogue stage as set out below in stage 4. once the assessment is concluded, Suppliers will be notified in whether they have been invited to participate in Stage 4. Energia intends to shortlist a maximum of 5 Suppliers to participate in the dialogue/negotiation stand. Energia reserve the right to award the contract to the preferred supplier based on the assessment of their initial tender without undertaking any negotiation or dialogue which may have been intended to be part of the process at the start of the CFP. STAGE 4 - INVITATION TO PARTICIPATE IN DIALOGUE AND CONTRACT NEGOTIATION Shortlisted Suppliers will receive an invitation from Energia to participate in dialogue meetings. This invitation will describe how the dialogue will be conducted, including the location and proposed dates for the relevant meetings. This stage will include clarification meetings for Suppliers. providing any new information made available to Suppliers conclusion around the closure of the procurement process STAGE 5 -INVITATION TO SUBMIT FINAL TENDERS Final tenders will be submitted as per the below timetable. Energia will confirm that neither the Supplier, nor any related persons within its corporate group, associate persons relied on to meet the COP, or sub-contractors are listed on the Cabinet Office debarment list. If any such entities are on the debarment list, Energia will consider its obligations under the Act. The contract will be awarded to the Supplier that submits to Energia the MAT. A maximum of 100 marks will be available in the scoring of submissions. Where a Suppliers scores below an unacceptable score in any criteria, Energia will reserve the right to consider the Suppliers response as non-compliant, and they may be removed from the procurement process. Once the assessment is concluded, Suppliers that submitted a final tender will be notified of the tender outcome and Energia will publish the Contract Notice on the CDP. This will commence the mandatory standstill period. STAGE 6 - PREFERRED SUPPLIER This stage will commence once a preferred supplier has been identified, approved and if the mandatory standstill period has ended without interruption. This stage will allow for clarification or confirmation of commitments made during the process. Post tender negotiations with the preferred Supplier can commence during this stage if required."
        },
        "submissionMethodDetails": "Project Fusion portal https://procurement.energiagroup.com/share/page/",
        "expressionOfInterestDeadline": "2026-04-09T12:00:00+01:00",
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "022860-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/022860-2026",
                "datePublished": "2026-03-13T11:32:52Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}