Planning

Print & Mail Services

ENERGIA GROUP NI HOLDINGS LIMITED

This public procurement record has 1 release in its history.

Planning

23 Dec 2025 at 14:27

UK3 - Planned Procurement Notice
Summary of the contracting process

Energia Group NI Holdings Limited, based in Belfast, is in the planning stage of a procurement process for "Print & Mail Services." This service pertains to the industry category of "Printing and related services" and aims to provide printing and mailing solutions for Energia Group's brands, Energia and PowerNI, across the United Kingdom and Ireland. The procurement process is set to begin officially with the tender period ending on 27th February 2026, and the service provision is expected to commence by November 2026. The contracting authority anticipates spending approximately £17 million gross on this venture. The procurement process operates under an "open" style, using a competitive flexible procedure method, with adherence to Northern Irish devolved regulations and UK legislation.

This tender provides substantial opportunities for businesses specialising in high-volume printing and mail distribution services. Companies equipped to handle printing with branded materials, along with superb logistical capabilities for distribution across multiple regions, would find this tender highly promising. The contract allows for potential 12-month extensions, presenting further business growth and continuity prospects. Service providers capable of daily to monthly reporting, containing transactional and stock management data, will find themselves well-suited to meet the contract's requirements. This is a strategic opportunity for businesses eager to expand into the utilities sector and secure long-term partnerships with a prominent company in the UK energy market.

How relevant is this notice?

Notice Information

Notice Title

Print & Mail Services

Notice Description

IMPORTANT: THIS IS NOT AN INVITATION TO TENDER - THIS NOTICE IS TO ALERT THE MARKET THAT IT IS OUR INTENTION TO TENDER LATE JANUARY 2026. The provision of Print &, Mail Services is expected to commence in November 2026, although the Supplier will be expected to work with Energia Group to facilitate the implementation of the Print & Mail Service prior to commencement Overview of Requirement. Please note the below descriptions are subject to change. Stating the descriptions in this notice is to provide a high-level overview of the potential contract scope. Full details of the scope will be provided in the invitation to tender documents. The procurement of bill and letter print services (Print Services) and mail services for the delivery of those bills and letters (Mail Services) from Energia Group two brand's - Energia (based in Republic of Ireland) and PowerNI (located in Northern Ireland) to our domestic and commercial customers addresses, to include: * providing print materials, including stationery and envelopes; * printing letters endorsed with either the Power NI or Energia brand via a white paper solution; * Interfacing with a mail service provider * providing daily, weekly and monthly operational reporting, including transactional data, stocking levels and management reporting. * providing postal and courier services for the final delivery of bills, letters and other mail to customers addresses.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05fca8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085877-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
£14,200,000 £10M-£100M
Lots Value
£14,200,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Dec 20256 days ago
Submission Deadline
27 Feb 20262 months to go
Future Notice Date
23 Jan 20264 weeks to go
Award Date
Not specified
Contract Period
24 Nov 2026 - 23 Nov 2029 3-4 years
Recurrence
2030-11-30

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ENERGIA GROUP NI HOLDINGS LIMITED
Contact Name
Not specified
Contact Email
procurement@energiagroup.com
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT9 5NF
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Upper Malone
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05fca8-2025-12-23T14:27:36Z",
    "date": "2025-12-23T14:27:36Z",
    "ocid": "ocds-h6vhtk-05fca8",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "085877-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/085877-2025",
                "datePublished": "2025-12-23T14:27:36Z",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-COH-NI033250",
            "name": "ENERGIA GROUP NI HOLDINGS LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "NI033250"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PDPH-4346-JGHQ"
                }
            ],
            "address": {
                "streetAddress": "Greenwood House, 64 Newforge Lane",
                "locality": "Belfast",
                "postalCode": "BT9 5NF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "procurement@energiagroup.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "privateUtility",
                        "scheme": "UK_CA_TYPE",
                        "description": "Private utility"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-NI033250",
        "name": "ENERGIA GROUP NI HOLDINGS LIMITED"
    },
    "tender": {
        "id": "EG26001",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Print & Mail Services",
        "description": "IMPORTANT: THIS IS NOT AN INVITATION TO TENDER - THIS NOTICE IS TO ALERT THE MARKET THAT IT IS OUR INTENTION TO TENDER LATE JANUARY 2026. The provision of Print &, Mail Services is expected to commence in November 2026, although the Supplier will be expected to work with Energia Group to facilitate the implementation of the Print & Mail Service prior to commencement Overview of Requirement. Please note the below descriptions are subject to change. Stating the descriptions in this notice is to provide a high-level overview of the potential contract scope. Full details of the scope will be provided in the invitation to tender documents. The procurement of bill and letter print services (Print Services) and mail services for the delivery of those bills and letters (Mail Services) from Energia Group two brand's - Energia (based in Republic of Ireland) and PowerNI (located in Northern Ireland) to our domestic and commercial customers addresses, to include: * providing print materials, including stationery and envelopes; * printing letters endorsed with either the Power NI or Energia brand via a white paper solution; * Interfacing with a mail service provider * providing daily, weekly and monthly operational reporting, including transactional data, stocking levels and management reporting. * providing postal and courier services for the final delivery of bills, letters and other mail to customers addresses.",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79800000",
                        "description": "Printing and related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "IE",
                        "country": "IE",
                        "countryName": "Ireland"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 17000000,
            "amount": 14200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-27T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-06T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-06-29T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "planned",
                "value": {
                    "amountGross": 17000000,
                    "amount": 14200000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2026-11-24T00:00:00Z",
                    "endDate": "2029-11-23T23:59:59Z",
                    "maxExtentDate": "2031-11-23T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 X 12 month extension periods"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-23T23:59:59Z"
        },
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-11-30T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "45 days"
        },
        "riskDetails": "Additional cost due to rising fees from Postage costs. Stock costs - paper etc."
    },
    "language": "en"
}