Cemetery Maintenance Contract

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05fe2b-2025-12-30T13:43:56Z",
    "date": "2025-12-30T13:43:56Z",
    "ocid": "ocds-h6vhtk-05fe2b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNCX-6119-MJRR",
            "name": "Bilton Parish Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNCX-6119-MJRR"
            },
            "address": {
                "streetAddress": "Bilton Parish Office, Bilton Village Hall. Main Road",
                "locality": "Bilton",
                "postalCode": "HU11 4AA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE12"
            },
            "contactPoint": {
                "name": "Carris Mallinson",
                "email": "clerk@biltonparishcouncil.org",
                "telephone": "01482 811234"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.biltonparishcouncil.org",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNCX-6119-MJRR",
        "name": "Bilton Parish Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-05fe2b",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Cemetery Maintenance Contract",
        "description": "Bilton Parish Council invites tenders for the carrying out of cemetery maintenance within the Parish Cemetery and Closed Churchyard. The schedule of works includes: 18 cuts to main church and adjacent cemetery during the growing period, to include the collection of mower clippings and strimming to all headstones and kerbs. Clippings to be removed from sight. 3 cuts to all hedges - pre, mid and end season prunes are needed, all brash removed from site. 9 cuts to rear grassed area, clippings to be spread for neat appearance. Monthly weed control applications (9 in total) to all required areas to include gravel paths, kerbs and building perimeters, planted and hedge borders and selective grave areas. Full site litter pick upon every visit, litter to be placed in onsite bin. The levelling of graves as needed and to include the supplying of top soil and seed. Crown lifting to any branches or tree limbs as required, brash to be removed from site. Maintain external cenotaph as required for appearance (located just outside of cemetery gates)",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77300000",
                        "description": "Horticultural services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKD",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 9600,
            "amount": 8000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": false,
        "submissionMethodDetails": "Please post the tender application form to Bilton Parish Council, Bilton Village Hall, Main Road Bilton, Hull, HU11 4AA. The tender must be received by Monday 2nd February 2026. Please ensure the envelope is clearly marked with 'BILTON CEMETERY TENDER' to ensure it is not opened in error before the deadline. For any questions regarding the application or tender notice, please contact Bilton Parish Council Clerk at clerk@biltonparishcouncil.org or by telephone 01482 811234",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed"
        },
        "tenderPeriod": {
            "endDate": "2026-02-02T23:59:59Z"
        },
        "otherRequirements": {
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "K02000001"
                    ]
                }
            }
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 9600,
                    "amount": 8000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "No excluding criteria. Companies will be assessed for suitability when tender is received."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-03-01T00:00:00Z",
                    "endDate": "2026-11-30T23:59:59Z",
                    "maxExtentDate": "2027-11-30T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extensions to contracts will be based on obtaining a quote from chosen supplier and subject to discussion and approval from full council."
                },
                "awardCriteria": {
                    "description": "Tender submissions will be assessed on both the price and quality of the business. The price should be competitive. The quality of the business will be assessed through the questionnaire and through references."
                }
            }
        ],
        "documents": [
            {
                "id": "A-9644",
                "documentType": "biddingDocuments",
                "description": "Tender Application Form - Please fill in the application form and send to Bilton Parish Council, Bilton Village Hall, Main Road Bilton, Hull HU11 4AA by the deadline. Please ensure envelope is marked with 'BILTON CEMETERY TENDER' to ensure that the tender is not opened in error before the deadline.",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9644",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "086439-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/086439-2025",
                "datePublished": "2025-12-30T13:43:56Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}