Grass Cutting Contract 2026-2029 Chartham Parish Council

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05fe83-2025-12-31T11:59:55Z",
    "date": "2025-12-31T11:59:55Z",
    "ocid": "ocds-h6vhtk-05fe83",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJVX-4553-QDDN",
            "name": "Chartham Parish Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJVX-4553-QDDN"
            },
            "address": {
                "streetAddress": "The Parish Office, Chartham Village Hall, Station Road, Chartham",
                "locality": "Canterbury",
                "postalCode": "CT4 7HZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ44"
            },
            "contactPoint": {
                "email": "clerk@chartham-pc.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJVX-4553-QDDN",
        "name": "Chartham Parish Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-05fe83",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Grass Cutting Contract 2026-2029 Chartham Parish Council",
        "description": "Chartham Parish Council invites tenders for grass cutting and grounds maintenance across sites within the parish. The work includes: - Cutting grass to a height agreed with the Parish Clerk. - Strimming around play equipment, outdoor furniture, trees, bushes, fences, hedges, and other authorised fixtures. - Removal of grass from play safety surfaces and footpaths. - Selective weed control may be required by separate negotiation. Sites and Contracts: Sites are shown in the associated tender documents and are grouped into three contracts: - Public Areas in the village centre (including verges) - Land in St Augustine's - Chartham Cemetery Contractors may tender for all or any of the contracts. Site visits are recommended; no claims will be accepted for failure to do so. Standards and Duration: Workmanship must meet all relevant British Standards and Codes of Practice. Additional fixtures may be added during the contract period; rates remain fixed. Contract duration: 2-3 years, final decision by the Council. Tenders priced annually. Closing Date: Friday 30th January 2026 at 17:00.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            }
        ],
        "value": {
            "amountGross": 120000,
            "amount": 100000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "Tenders and all related documentation to be submitted by email to: contracts@chartham-pc.gov.uk The closing date is 30th January 2026 at 5pm. Tenders received late will not be considered. The tender will also be advertised on the Parish Council website: https://chartham-pc.gov.uk/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-01-30T17:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-16T17:00:00Z"
        },
        "lots": [
            {
                "id": "1",
                "title": "Central Village and Chartham Hatch",
                "description": "The Contractor will carry out approximately 18 cuts of the areas marked in blue on the enclosed maps. The first cut is expected in mid-late March/early April, and the final cut in late October/early November, depending on seasonal growth. Remaining cuts are at the Contractor's discretion, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary. Work includes: -Strimming around stone memorials, play equipment, trees, and edges of the sites -Cleaning safety surfacing at play areas after each cut using sweeping or an electric blower -Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk",
                "status": "active",
                "value": {
                    "amountGross": 66000,
                    "amount": 55000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of PS5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
                        },
                        {
                            "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of PS5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Council may use the services of the Contractor for other grounds maintenance-related works not explicitly covered by the schedule of works, and may vary quantity of ad hoc maintenance."
                },
                "awardCriteria": {
                    "description": "Chartham Parish Council will evaluate the bids in accordance with its financial regulations. The evaluation will take in to account: - Compliance with the specification - Price (value for money, not necessarily the lowest bid) - Experience and capability of the contractor - References and past performance - Insurance and health & safety compliance"
                }
            },
            {
                "id": "2",
                "title": "St Augustine's Estate",
                "description": "The Contractor will carry out approximately 18 cuts of the mapped areas across sites in the St Augustine's area of Chartham. Cuts should follow seasonal growth patterns, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary. Work includes: - Strimming around trees, bushes, fences, play equipment, and other site obstructions - Cleaning safety surfacing at play areas after each cut using sweeping or an electric blower - Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk",
                "status": "active",
                "value": {
                    "amountGross": 30000,
                    "amount": 25000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of PS5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
                        },
                        {
                            "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of PS5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Council may use the services of the Contractor for other grounds maintenance-related works not explicitly covered by the schedule of works, and may vary quantity of ad hoc maintenance."
                },
                "awardCriteria": {
                    "description": "Chartham Parish Council will evaluate the bids in accordance with its financial regulations. The evaluation will take in to account: - Compliance with the specification - Price (value for money, not necessarily the lowest bid) - Experience and capability of the contractor - References and past performance - Insurance and health & safety compliance"
                }
            },
            {
                "id": "3",
                "title": "Chartham Cemetery",
                "description": "The Contractor will carry out approximately 18 cuts of the mapped area which is contained within Chartham Cemetery. Cuts should follow seasonal growth patterns, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary. Work includes: - Strimming around headstones, trees, fences, and other site obstructions. Strimmer must have a nylon blade to avoid any damage to memorials in the event of accidental contact. - Cleaning paths and surfaces of grass cuttings after each cut using sweeping or an electric blower. - Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk.",
                "status": "active",
                "value": {
                    "amountGross": 24000,
                    "amount": 20000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of PS5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
                        },
                        {
                            "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of PS5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Council may use the services of the Contractor for other grounds maintenance-related works not explicitly covered by the schedule of works, and may vary quantity of ad hoc maintenance."
                },
                "awardCriteria": {
                    "description": "Chartham Parish Council will evaluate the bids in accordance with its financial regulations. The evaluation will take in to account: - Compliance with the specification - Price (value for money, not necessarily the lowest bid) - Experience and capability of the contractor - References and past performance - Insurance and health & safety compliance"
                }
            }
        ],
        "documents": [
            {
                "id": "A-9652",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9652",
                "format": "application/pdf"
            },
            {
                "id": "086553-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/086553-2025",
                "datePublished": "2025-12-31T11:54:22Z",
                "format": "text/html"
            },
            {
                "id": "A-9653",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9653",
                "format": "application/pdf"
            },
            {
                "id": "086555-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/086555-2025",
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    "language": "en"
}