Grass Cutting Contract 2026-2029 Chartham Parish Council

{
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    "id": "ocds-h6vhtk-05fe83-2026-03-24T15:04:01Z",
    "date": "2026-03-24T15:04:01Z",
    "ocid": "ocds-h6vhtk-05fe83",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJVX-4553-QDDN",
            "name": "Chartham Parish Council",
            "identifier": {
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            "address": {
                "streetAddress": "The Parish Office, Chartham Village Hall, Station Road, Chartham",
                "locality": "Canterbury",
                "postalCode": "CT4 7HZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ44"
            },
            "contactPoint": {
                "email": "clerk@chartham-pc.gov.uk"
            },
            "roles": [
                "buyer"
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        },
        {
            "id": "GB-FTS-178306",
            "name": "Bourne to Garden Limited",
            "address": {
                "streetAddress": "Bridge Down, Bridge",
                "locality": "Canterbury",
                "postalCode": "CT4 5AZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ44"
            },
            "contactPoint": {
                "email": "info@bournetogarden.com"
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        "name": "Chartham Parish Council"
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        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Grass Cutting Contract 2026-2029 Chartham Parish Council",
        "description": "Provision of grass-cutting services across parish council owned sites, including mowing, strimming, removal of grass from play surfaces and footpaths, and associated grounds maintenance tasks.",
        "status": "complete",
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                        "id": "77314000",
                        "description": "Grounds maintenance services"
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                        "countryName": "United Kingdom"
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                        "description": "Grounds maintenance services"
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                ],
                "relatedLot": "3"
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        ],
        "value": {
            "amountGross": 120000,
            "amount": 100000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "Tenders and all related documentation to be submitted by email to: contracts@chartham-pc.gov.uk The closing date is 30th January 2026 at 5pm. Tenders received late will not be considered. The tender will also be advertised on the Parish Council website: https://chartham-pc.gov.uk/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-01-30T17:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-16T17:00:00Z"
        },
        "lots": [
            {
                "id": "1",
                "title": "Central Village and Chartham Hatch",
                "description": "The Contractor will carry out approximately 18 cuts of the areas marked in blue on the enclosed maps. The first cut is expected in mid-late March/early April, and the final cut in late October/early November, depending on seasonal growth. Remaining cuts are at the Contractor's discretion, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary. Work includes: -Strimming around stone memorials, play equipment, trees, and edges of the sites -Cleaning safety surfacing at play areas after each cut using sweeping or an electric blower -Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk",
                "status": "complete",
                "value": {
                    "amountGross": 66000,
                    "amount": 55000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of PS5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
                        },
                        {
                            "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of PS5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Council may use the services of the Contractor for other grounds maintenance-related works not explicitly covered by the schedule of works, and may vary quantity of ad hoc maintenance."
                },
                "awardCriteria": {
                    "description": "Chartham Parish Council will evaluate the bids in accordance with its financial regulations. The evaluation will take in to account: - Compliance with the specification - Price (value for money, not necessarily the lowest bid) - Experience and capability of the contractor - References and past performance - Insurance and health & safety compliance"
                }
            },
            {
                "id": "2",
                "title": "St Augustine's Estate",
                "description": "The Contractor will carry out approximately 18 cuts of the mapped areas across sites in the St Augustine's area of Chartham. Cuts should follow seasonal growth patterns, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary. Work includes: - Strimming around trees, bushes, fences, play equipment, and other site obstructions - Cleaning safety surfacing at play areas after each cut using sweeping or an electric blower - Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk",
                "status": "complete",
                "value": {
                    "amountGross": 30000,
                    "amount": 25000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of PS5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
                        },
                        {
                            "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of PS5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Council may use the services of the Contractor for other grounds maintenance-related works not explicitly covered by the schedule of works, and may vary quantity of ad hoc maintenance."
                },
                "awardCriteria": {
                    "description": "Chartham Parish Council will evaluate the bids in accordance with its financial regulations. The evaluation will take in to account: - Compliance with the specification - Price (value for money, not necessarily the lowest bid) - Experience and capability of the contractor - References and past performance - Insurance and health & safety compliance"
                }
            },
            {
                "id": "3",
                "title": "Chartham Cemetery",
                "description": "The Contractor will carry out approximately 18 cuts of the mapped area which is contained within Chartham Cemetery. Cuts should follow seasonal growth patterns, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary. Work includes: - Strimming around headstones, trees, fences, and other site obstructions. Strimmer must have a nylon blade to avoid any damage to memorials in the event of accidental contact. - Cleaning paths and surfaces of grass cuttings after each cut using sweeping or an electric blower. - Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk.",
                "status": "complete",
                "value": {
                    "amountGross": 24000,
                    "amount": 20000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of PS5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
                        },
                        {
                            "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of PS5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Council may use the services of the Contractor for other grounds maintenance-related works not explicitly covered by the schedule of works, and may vary quantity of ad hoc maintenance."
                },
                "awardCriteria": {
                    "description": "Chartham Parish Council will evaluate the bids in accordance with its financial regulations. The evaluation will take in to account: - Compliance with the specification - Price (value for money, not necessarily the lowest bid) - Experience and capability of the contractor - References and past performance - Insurance and health & safety compliance"
                }
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        ],
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                "description": "Tender notice on Find a Tender",
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            {
                "id": "086555-2025",
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    "language": "en",
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                    "name": "Bourne to Garden Limited"
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            "hasOptions": true,
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                "description": "The contract may include additional grass cuts or related grounds-maintenance tasks, instructed as required and charged at an agreed rate."
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                "amountGross": 121392,
                "amount": 101160,
                "currency": "GBP"
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            "aboveThreshold": false,
            "dateSigned": "2026-02-10T00:00:00Z",
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