Adult Social Care Case Management System - Paris Extension (Civica Care Records)

{
    "tag": [
        "compiled"
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    "id": "ocds-h6vhtk-05fe9b-2025-12-31T15:16:23Z",
    "date": "2025-12-31T15:16:23Z",
    "ocid": "ocds-h6vhtk-05fe9b",
    "initiationType": "tender",
    "tender": {
        "id": "DN801950",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Adult Social Care Case Management System - Paris Extension (Civica Care Records)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "The Isle of Wight's current social care case management system is Civica Paris which stores records about all adults known to the service. All social workers and related staff can access the system, circa 500 users, to interrogate and update data to contribute to the safeguarding and protection of adults at risk and those in need. An in-house data team is employed to output information from the system to provide monthly management oversight of performance.",
        "lots": [
            {
                "id": "1",
                "description": "The IW NHS Trust chose to change their shared Civica Paris solution to a new product which left IWC with no alternative to go direct to the supplier as IWC was not given the option to continue the contractual arrangements of a shared solution. The public contract concerns the supply of goods, services, or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services, or works in circumstances where-- (a) A change in supplier would result in the contracting authority receiving goods, services, or works that are different from, or incompatible with, the existing goods, services, or works. Specifically, moving to another provider would incur huge additional costs and require significant resources and time which we do not have and the overriding requirement is to provide an appropriate case management system. (b) The difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance. Staying with the current provider ensures continuity and compatibility, allowing us the necessary time to reprocure formally. This provision provides time required to re-procure the requirement via a formal procurement process. Additional information: Procured via Direct Award under CCS RM6285",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "80"
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                        {
                            "name": "Quality - Fitness for Purpose",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "80"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "12m extension after the initial term, at the sole discretion of the Authority."
                },
                "status": "cancelled"
            }
        ],
        "items": [
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                "additionalClassifications": [
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                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
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                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ34"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "As this is a direct award under a compliant framework (Crown Commercial Services RM6285)",
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "Value excluding VAT: PS354,780"
                        },
                        "newValue": {
                            "text": "Value excluding VAT: PS332,230 if year 3 extension utilised. Initial term is PS217,856"
                        },
                        "where": {
                            "section": "II.1.7"
                        }
                    }
                ]
            },
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "Total value of the contract/lot: PS354,780"
                        },
                        "newValue": {
                            "text": "Total value of the contract/lot: PS332,230 whole life cost. Initial term cost is PS217,856."
                        },
                        "where": {
                            "section": "V.2.4"
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    },
    "awards": [
        {
            "id": "086588-2025-1",
            "relatedLots": [
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            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-84943",
                    "name": "Civica UK Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-67",
            "name": "Isle of Wight Council",
            "identifier": {
                "legalName": "Isle of Wight Council"
            },
            "address": {
                "streetAddress": "County Hall, High Street",
                "locality": "Newport",
                "region": "UKJ34",
                "postalCode": "PO30 1UD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Mrs Lucy Chandler",
                "telephone": "+44 1983821000",
                "email": "lucy.chandler@iow.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.iow.gov.uk",
                "buyerProfile": "http://www.iow.gov.uk",
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                        "id": "REGIONAL_AUTHORITY",
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                        "scheme": "COFOG",
                        "description": "General public services"
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        },
        {
            "id": "GB-FTS-84943",
            "name": "Civica UK Limited",
            "identifier": {
                "legalName": "Civica UK Limited"
            },
            "address": {
                "streetAddress": "8th Floor, Southbank Central, 30 Stamford Street",
                "locality": "London",
                "region": "UKJ34",
                "postalCode": "SE1 9LQ",
                "countryName": "United Kingdom"
            },
            "roles": [
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            "details": {
                "scale": "large"
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        },
        {
            "id": "GB-FTS-66",
            "name": "The High Court of England and Wales",
            "identifier": {
                "legalName": "The High Court of England and Wales"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
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    ],
    "buyer": {
        "id": "GB-FTS-67",
        "name": "Isle of Wight Council"
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    "contracts": [
        {
            "id": "086588-2025-1",
            "awardID": "086588-2025-1",
            "status": "active",
            "value": {
                "amount": 354780,
                "currency": "GBP"
            },
            "dateSigned": "2025-12-18T00:00:00Z"
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    ],
    "bids": {
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    "language": "en"
}