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Procurement of a Computer Aided Facilities Management (CAFM) System

The Rotherham NHS Foundation Trust

This public procurement record has 5 releases in its history.

Award

11 Aug 2026 at 12:44

UK6 - Contract Award Notice
Award

19 May 2026 at 13:58

UK7 - Contract Details Notice
Award

02 Apr 2026 at 15:45

UK6 - Contract Award Notice
Tender

12 Feb 2026 at 10:30

UK4 - Tender Notice
Planning

07 Jan 2026 at 14:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Barnsley Hospital NHS Foundation Trust and The Rotherham NHS Foundation Trust procured a computer-aided facilities management (CAFM) system for Barnsley Facilities Services, a wholly owned subsidiary of Barnsley Hospital NHS Foundation Trust, and Rotherham Hospital NHS Foundation Trust. The requirement covers supplying and maintaining facilities management software and related computer facilities management services, including a single interconnected system and provider. The work is delivered for hospital facilities in Barnsley and Rotherham. It is a services procurement covering CAFM software, software information systems and associated computer facilities management. The opportunity was suitable for small and medium-sized enterprises. The buyer organisations are NHS foundation trusts, with the system supporting facilities management operations across their hospital estates.

The procurement is complete and has been awarded through an open procedure. Eight bids reached the final stage, including three from SMEs. Tabs FM LTD was selected. The award dated 2 April 2026 records a value of £141,850 excluding VAT (£170,220 including VAT), with a contract period from 1 July 2026 to 30 June 2029 and two possible two-year extensions to 30 June 2033. A signed active contract is also recorded with Tabs FM LTD, valued at £132,575 excluding VAT (£159,090 including VAT), signed on 21 April 2026 and running from 21 April 2026 to 28 June 2029, with two 24-month extensions available to 28 June 2033. Evaluation weighted features 40%, technical quality 20%, social value 10% and commercial price 30%.

This procurement shows demand from NHS hospital organisations for a single, interconnected CAFM platform supported by an ongoing maintenance service. Suppliers seeking to compete for a similar requirement would need to provide facilities management software and demonstrate that their system meets a detailed feature list and technical requirements. Credibility would also depend on being able to support implementation and continued operation across the Barnsley and Rotherham hospital estates, rather than supplying standalone software only. The evaluation placed greater emphasis on system features and technical quality than on price, while social value formed a separate scored element. The successful supplier was an SME, and three SMEs reached the final stage, indicating that specialist smaller providers can compete where they can evidence suitable CAFM capability, technical delivery and service capacity.

How relevant is this notice?

Notice Information

Notice Title

Procurement of a Computer Aided Facilities Management (CAFM) System

Notice Description

Contract Award Notice for provision and maintenance of a Computer Aided Facilities Management System to Barnsley Facilities Services (a wholly owned subsidiary of Barnsley Hospital NHSFT) and Rotherham Hospital NHSFT.

Lot Information

Lot 1

Renewal: Two 2-year extensions to be included in the contract (a total of 4 years)

Planning Information

Suppliers of CAFM systems wishing to discuss this opportunity with BFS may contact the Operations Director at mathew.mckechnie@nhs.net

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06011a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076204-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48420000 - Facilities management software package and software package suite

72514000 - Computer facilities management services

Notice Value(s)

Tender Value
£846,000 £500K-£1M
Lots Value
£846,000 £500K-£1M
Awards Value
£141,850 £100K-£500K
Contracts Value
£132,575 £100K-£500K

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
9 Mar 2026Expired
Future Notice Date
30 Jan 2026Expired
Award Date
2 Apr 20264 months ago
Contract Period
21 Apr 2026 - 28 Jun 2029 3-4 years
Recurrence
2033-02-07

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Pending
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Rotherham NHS Foundation Trust
Additional Buyers

Barnsley Hospital NHS Foundation Trust

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARNSLEY
Postcode
S60 2UD
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Supplier Information

Number of Suppliers
1
Supplier Name

Tabs FM LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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