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Environmental Monitoring System Framework

Victoria and Albert Museum

This public procurement record has 3 releases in its history.

Award

11 Sep 2026 at 16:49

UK6 - Contract Award Notice
Tender

04 Feb 2026 at 16:05

UK4 - Tender Notice
Planning

08 Jan 2026 at 13:54

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Victoria and Albert Museum has procured a multi-supplier framework for environmental monitoring systems (EMS), replacing its existing system as it approaches end of life. The requirement covers EMS hardware, software and related services for monitoring environmental conditions in galleries, including temperature, relative humidity, light levels, ultraviolet exposure and flood detection. The framework can support organisations across the United Kingdom, including central and local government, education authorities and NHS bodies. It is primarily a goods requirement, with associated technology and services. The museum is based on Cromwell Road in London, while delivery and use of the monitoring systems may take place at locations across the UK. The framework is intended to support future call-off contracts for different monitoring needs and operating models, including lease or purchase.

The procurement has reached award stage, with Bevart AS, Charp BV, Conserv Solutions, Inc., Invisible Systems Limited and KP Acoustics Limited selected for the framework. The award value is £20 million excluding VAT (£24 million including VAT). The framework is due to run from 20 August 2026 to 19 August 2031; the related award contract period is 1 October 2026 to 30 September 2030. The open competitive flexible procedure used three stages: tenders, trials and final tenders. Evaluation weighted functional requirements at 40%, design and architecture scenarios at 20%, non-functional requirements at 20%, four-year price at 10% and social value at 10%. The framework permits competitive selection or direct award, with a 1% management fee on charges invoiced under call-off contracts.

This award demonstrates substantial public-sector demand for integrated environmental monitoring in cultural, healthcare, education and government settings. Suppliers seeking comparable work would need credible EMS hardware, software and support capabilities, with the ability to monitor relevant gallery or building conditions such as temperature, relative humidity, light, ultraviolet exposure and flooding. The buyer’s capability assessment also considered finance models, lead times, network technology, browser and operating-system compatibility, so a strong competitor would need a flexible, interoperable and supportable platform rather than standalone sensors. The process tested suppliers through practical trials and assessed functional performance, system design, architecture, non-functional requirements, price and social value. SMEs were considered suitable, and all five final-stage bidders were SMEs, indicating that specialist smaller firms can compete where they can demonstrate technical capability, implementation capacity and robust delivery arrangements.

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Notice Information

Notice Title

Environmental Monitoring System Framework

Notice Description

Here at the V&A we monitor the environmental conditions of our galleries using an environmental monitoring system, or EMS. Our current EMS is going end of life in 2027 so we are looking for a replacement. We have procured a multi-supplier framework for the provision of EMS hardware, software and related services. For more information please view the associated Tender Notice

Lot Information

Lot 1

Options: The Framework has the option for: * Any additional hardware, software, and services that may reasonably be required that are relevant to the requirements. * Annual price rises to the ceiling costs incorporated into the framework.

Planning Information

Please use the link below to respond to the survey: https://forms.office.com/Pages/ResponsePage.aspx?id=pqhybT5ixEK4FwRbTfKt1ALr7oRSeTZCnNMmYCrdTopUQ01PVDJWRzJGNUJCMUdLOEc3TkpCQjdIQyQlQCN0PWcu It is optional to provide an email address, but if you do we may contact you with any follow up questions about your response.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0601ea
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086627-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

38290000 - Surveying, hydrographic, oceanographic and hydrological instruments and appliances

38400000 - Instruments for checking physical characteristics

90711500 - Environmental monitoring other than for construction

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
£20,000,000 £10M-£100M
Awards Value
£20,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20264 days ago
Submission Deadline
16 Mar 2026Expired
Future Notice Date
30 Jan 2026Expired
Award Date
11 Sep 20265 days ago
Contract Period
1 Oct 2026 - 30 Sep 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Victoria and Albert Museum
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW7 2RL
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
Not specified
Local Authority
Kensington and Chelsea
Electoral Ward
Brompton & Hans Town
Westminster Constituency
Kensington and Bayswater

Supplier Information

Number of Suppliers
5
Supplier Names

Bevart AS

Charp BV

Conserv Solutions, Inc.

Invisible Systems Ltd

KP ACOUSTICS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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