Planning

Oracle Fusion Cloud

CORNWALL COUNCIL

This public procurement record has 1 release in its history.

Planning

11 Jan 2026 at 22:01

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cornwall Council is in the planning stage of a procurement process for their Oracle Fusion Cloud platform, focusing on preliminary market engagement. The goal is to secure a continued licensing agreement post-November 2027 for the Oracle Fusion platform, which is essential to the Council's operations. This engagement is significant as it evaluates ongoing costs and services associated with Oracle software licensing, specifically the HCM, ERP, and EPM modules. Located in Truro, Cornwall, the procurement process, currently tagged as 'planning', involves a Request for Information (RFI) to explore market capabilities and pricing. Responses to the RFI are due by 15:00 on 4 February 2026, with potential virtual supplier meetings to follow. This initiative is under the industry category of software package and information systems with gross value estimated at £7,320,000 and is planned for execution between December 2027 and November 2032.

This tender presents an opportunity for businesses to partner with a key public authority in implementing and managing a critical IT infrastructure. Companies experienced in delivering high-quality software solutions, particularly those with expertise in Oracle modules, are well-suited to compete. Businesses specialising in software asset management, product roadmap visibility, and client-specific solutions can also leverage this opportunity to demonstrate their value to Cornwall Council. Additionally, the chance to participate in preliminary market discussions without formal commitment allows businesses to engage early and potentially influence procurement strategies, paving the way for future collaboration and expanding market presence in the public sector.

How relevant is this notice?

Notice Information

Notice Title

Oracle Fusion Cloud

Notice Description

INTRODUCTION Cornwall Council is planning to undertake preliminary market engagement to ensure we are receiving best value regarding our Oracle Fusion platform. Since transitioning to Oracle Fusion in 2020, we have not yet realised the full return on our cloud investment; therefore, we intend to continue with Oracle Fusion in order to fully realise the value of our investment. As part of developing our plans to meet this requirement we are issuing this Request for Information (RFI). This RFI is looking to confirm that we are receiving the best value from our licensing agreement for HCM, ERP and EPM modules and additionally gain a greater understanding of the market's abilities. This RFI will allow the Council to review supplier responses and use the provided information and insights in future decision making for the Council's strategic Oracle Fusion requirements. It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document. Participation of this early market engagement will not prejudice suppliers participating in any potential future procurement. Suppliers are invited to submit a response to this RFI. Please provide your response by 15:00 on 4 February 2026. Responses should be submitted via email addressed to: Alex.Kirk@cornwall.gov.uk The Council may hold virtual meetings via Microsoft Teams with suppliers that respond to the RFI. These meetings will be to discuss the suppliers' RFI responses in further detail. The Council will decide whether to host these meetings once the RFI responses have been received and reviewed, also communicating the decision with participating suppliers at that time. CURRENT SERVICE OVERVIEW Oracle Fusion is one of Cornwall Councils core strategic IT platforms and a cornerstone system to several of our key strategic and operational functions within the Council. These include: Human Resources: * Payroll - supporting 35,000 individual staff across 31 employers, including volunteers, electoral workers, contingent workers councillors and non-core personnel. * Core HR - Employee records, goal planning, performance management, career development. * Absence & leave management - sickness, leave and other absences * Time & Labour - enabling the entry and approval of overtime and other payments through self-service * Recruitment - via Oracle Recruitment cloud * Compensation - facilitates automation of compensation such as grade ladders, additional payments and the annual Pension Increase Finance & Procurement: * EPM Accounting & budgeting - general ledger, financial reporting and compliance * Expenses & Invoice Processing - Automated invoice handling and expense claims redirected through payroll * Procurement & Purchasing - Purchase requisitions, orders, supplier portal and self-service procurement * Receivables - raising sales invoices and management of the Council's sundry debt. * Cash Management - bank statement reconciliation. The above details of the services the Council currently provides using the Oracle Fusion platform also acts as a summary of the Council's contract requirements. The estimated licencing volumes can be found in a separate file that can be provided upon request (email Alex.Kirk@cornwall.gov.uk). Once received, please use the licence volumes to provide the indicative costs for the related RFI question.

Planning Information

ROUTE TO MARKET Cornwall Council currently procure their Oracle Fusion platform direct from Oracle. The contract ends in November 2027, so we are coming to the market to ensure we have a continued licensing agreement to allow us to seamlessly continue supporting the business needs of the Council after that date. Cornwall Council has not yet determined its preferred procurement route. Preliminary market engagement is being used to help inform this decision. At this stage, the Council is not committed to either a competitive tender process or a direct award. All transparency notices, and any tender notices where applicable, will be published on the Central Digital Platform via the Find a Tender Service. RFI QUESTIONS AND INDICATIVE PRICING 1. Please provide an estimated cost for the ongoing annual licencing of the Oracle software and any related services. 2. Please confirm that you can provide the required modules of Oracle Fusion as detailed within the RFI. 3. Please detail your service level agreement and provide an example copy as part of your response. 4. Please explain what flexibility you can provide on licensing volumes and types within the length of the contact. 5. Please confirm what additional capabilities you can provide around software asset management above those already provided by Oracle. 6. What level of service do you provide around product roadmap visibility and client specific adoption. 7. What support do you provide towards support and maintenance, adopting and testing of existing and new modules. 8. If the Council chooses to run a competitive tender, which route to market would you advise we take (Framework, DPS, CDP, etc.) Please email Alex.Kirk@cornwall.gov.uk for a PDF file that provides the licence volumes to be used for providing indicative pricing.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060353
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002084-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£6,100,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jan 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Jun 20265 months to go
Award Date
Not specified
Contract Period
1 Dec 2027 - 30 Nov 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CORNWALL COUNCIL
Contact Name
Mr Alex Kirk
Contact Email
alex.kirk@cornwall.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
TRURO
Postcode
TR1 3AY
Post Town
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
TLK3 Cornwall and Isles of Scilly
Local Authority
Cornwall
Electoral Ward
Truro Boscawen & Redannick
Westminster Constituency
Truro and Falmouth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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