Planning

Soft Market Testing: Replacement PPM Tool

CAMBRIDGESHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

13 Jan 2026 at 14:44

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process, initiated by Cambridgeshire County Council, is currently in the planning stage and focuses on the replacement of the Project and Portfolio Management (PPM) tool. With an industry classification under goods, specifically software packages and systems, the engagement pertains to scheduling, productivity, and project management software. Prospective suppliers are invited to explore the preliminary market engagement for this tender, with responses due by 4th February 2026. The location of delivery is within the UKH12 region, and the contract period is anticipated to commence on 1st June 2026 and conclude on 30th June 2028.

This tender presents opportune prospects for businesses, particularly small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), looking to expand within the software industry sector. Companies with capabilities in developing comprehensive PPM platforms or providing like-for-like replacements of Project Online/PWA functionalities, including integration with Microsoft tools and financial systems, are well positioned to compete. Successful suppliers will have the opportunity to contribute to enhancing governance, resource management, and technological integration for the council, supporting long-term partnership and innovative solutions while ensuring adherence to governance and cost efficiency.

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Notice Information

Notice Title

Soft Market Testing: Replacement PPM Tool

Notice Description

The Council has been using Project Online Web App (PWA) as the primary Project and Portfolio Management (PPM) platform for several years, alongside: integration with Microsoft Project, Power BI reporting packs, workflow tools (e.g., stage-gate progression and approvals), SharePoint project sites, and in-house finance systems. The Council seeks to understand market capabilities for either: (a) a like-for-like replacement of key Project Online/PWA functionality including integration with Microsoft Project (if possible), retention of Power BI reporting packs, retention of workflow tools such as stage gates, and integration with in-house finance systems; and/or (b) a modern, comprehensive PPM platform that additionally provides resource management, roadmapping, portfolio prioritisation, and benefits realisation. The desired outcome is to maintain or enhance governance workflows; maintain or enhance reporting; achieve robust integration to in-house finance systems; provide modern portfolio management; improve resource management; offer roadmapping; ensure usability; support security and compliance; and minimise total cost of ownership. Further information can be found in the CCC PPM Market Engagement Instruction document.

Planning Information

Bidders are asked to read the Market Engagement document and provide responses via the MS forms questionnaire. All information can be found on the Authority's Etendering system ProContract see link: https://procontract.due-north.com/Advert?advertId=aee88c36-8df0-f011-813c-005056b64545 https://forms.office.com/Pages/ResponsePage.aspx?id=ZLMn4x4EUUyC8skGp4-cyedoDJBk4flIgjSjjJVHa9RUODFKUzgxUVc1V0U5OE00SkhTTUpWSkxEUi4u

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0604c8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002720-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48330000 - Scheduling and productivity software package

48900000 - Miscellaneous software package and computer systems

72212331 - Project management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jan 20261 months ago
Submission Deadline
Not specified
Future Notice Date
4 Feb 2026Expired
Award Date
Not specified
Contract Period
31 May 2026 - 30 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGESHIRE COUNTY COUNCIL
Contact Name
Not specified
Contact Email
nicola.houghton@cambridgeshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
ALCONBURY WEALD, HUNTINGDON
Postcode
PE28 4YE
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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