Supply and Installation of Audio-Visual Devices

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-060522-2026-01-13T17:07:29Z",
    "date": "2026-01-13T17:07:29Z",
    "ocid": "ocds-h6vhtk-060522",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-07551959",
            "name": "GLF SCHOOLS",
            "identifier": {
                "scheme": "GB-COH",
                "id": "07551959"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PHBQ-3225-WLBD"
                }
            ],
            "address": {
                "streetAddress": "The Beacon School",
                "locality": "Banstead",
                "postalCode": "SM7 1AG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ26"
            },
            "contactPoint": {
                "name": "Cath Connolly",
                "email": "cconnolly1@glfschools.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-07551959",
        "name": "GLF SCHOOLS"
    },
    "tender": {
        "id": "GLF-0018",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Supply and Installation of Audio-Visual Devices",
        "description": "The Trust is seeking experienced audio-visual providers to supply and install audio-visual devices in several of its schools",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32321200",
                        "description": "Audio-visual equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI62",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 360000,
            "amount": 300000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This tender is a two-stage process. The first stage is to invite potential bidders to submit tenders, comprising a written response and a financial offer. Tender documentation is attached to this notice, which will give potential bidders an overview of the procurement project. INTERESTED BIDDERS MUST THEN REQUEST COPIES OF THE TENDER RETURN DOCUMENTS - please refer to the Documents section of this notice. Tender submissions will be evaluated and moderated, and up to the three Most Advantageous Tender responses will be shortlisted and invited to a second stage. At the second stage, bidders will present their solutions to the Trust and answer any clarification questions raised by the Trust. Further evaluation and moderation of the bids will be undertaken by the Trust, which will include obtaining satisfactory references of the shortlisted bidders."
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "submissionMethodDetails": "Tenders must be submitted by email to procurement@glfschools.org, for the attention of Cath Connolly. Submissions should be clearly marked in the subject heading of the email as \"Response to GLF-0018 Tender\"",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-18T17:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-23T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-24T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 360000,
                    "amount": 300000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "TQQ01 - Proposed Solution",
                            "description": "Describe how the proposed AV equipment solution matches the Trust's specification and what quality assurance measures you employ to ensure the AV equipment's durability and performance over time.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "TQQ02 - Project Implementation",
                            "description": "Please provide a plan for the installation process, including resources, timeline and measures to minimise disruption to school activities",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "TQQ03 - Integration with Classroom Devices",
                            "description": "Please explain how you will handle integration of the new AV equipment with our existing classroom devices",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "TQQ04 - After-Sales Support and Training",
                            "description": "What after-sales support and maintenance services do you offer? What training will you provide to our staff to ensure they can confidently operate and maintain the AV equipment?",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "TQQ05 - Social Value and Sustainability",
                            "description": "Please describe how your organisation will deliver meaningful social value and contribute to environmental sustainability throughout the delivery of this contract.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "The minimum annual turnover for a bidder shall be PS400,000. Bidders must agree to contract under the terms and conditions provided at Annex B to the Invitation to Tender document. Bidders must have, or must be prepared to commit to obtain prior commencement of the Contract, the following levels of insurance: - Product Liability PS5 million - Employer's Liability PS5 million - Public Liability PS5 million - Professional Indemnity cover PS1 million Bidders must be compliant with UK GDPR and the Data Protection Act 2018 All of the individuals carrying out the Contract will be required to be subject to an enhanced DBS (Disclosure and Barring Service) check. Bidders must provide a Health & Safety Policy compliant with current legislative requirements. Bidders must have a Carbon Reduction Plan in line with PPN 06/21 (where applicable). Bidders must have a Modern Slavery Statement (if required by law)."
                        },
                        {
                            "type": "technical",
                            "description": "Bidders must hold the following certifications (or equivalent internal policy documents): ISO 9001 and ISO 14001. Bidders must employ at least 3 manufacturer-certified engineers (i.e. HikVision, Promethean, SMART etc). Bidders must have successfully delivered at least 3 similar projects, involving delivery installation and integration of AV devices during the last 3 years, to educational customers."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-25T00:00:00+01:00",
                    "endDate": "2027-08-31T23:59:59+01:00"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-10231",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10231",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-10232",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10232",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-10233",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10233",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-10234",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10234",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "Tender Return Documents will be provided to interested bidders by email. These documents comprise: Appendix 1 - Form of Tender Appendix 2 - Schedule of Prices Appendix 3 - Mandatory Questions and References Appendix 4 - Technical Quality Questions Appendix 5 - Conflict of interest declaration Appendix 6 - Confidential information declaration Appendix 7 - Non-Collusion / Non-Canvassing declaration Interested bidders should contact Cath Connolly at cconnolly1@glfschools.org, requesting copies of the Tender Return Documents for GLF-0018."
            },
            {
                "id": "002865-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/002865-2026",
                "datePublished": "2026-01-13T17:07:29Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}