Tender

Motcombe School _ East Sussex

MONTCOMBE PRIMARY SCHOOL

This public procurement record has 1 release in its history.

Tender

14 Jan 2026 at 16:45

Summary of the contracting process

Montcombe Primary School, as part of a collaborative effort with five other primary schools in East Sussex, is seeking proposals for a high-quality catering service. This procurement, categorised in the 'school meals' industry, is conducted through an open procedure with a particular focus on engaging suppliers who can service all six schools. The process, currently in the tender stage, invites interested parties to submit their proposals by 19 March 2026, at which point the tender period closes. The complete procurement package has a gross value of approximately GBP 290,994 and is applicable across the UK region. The chosen provider or providers will be expected to start delivering services from 1 August 2026.

This tender presents substantial opportunities for growth to catering businesses capable of delivering nutritious, appealing, and valuable meal services on a large scale. It is particularly suitable for SMEs and VCSEs that demonstrate strong operational resilience and management capabilities. The flexible procurement structure allows for either a single provider to serve all schools or multiple providers to address the unique requirements of each participating school. With its emphasis on fresh, seasonal food and transparency in partnership, this contract offers a valuable platform for companies aiming to expand their footprint in educational catering services within the public sector.

How relevant is this notice?

Notice Information

Notice Title

Motcombe School _ East Sussex

Notice Description

Motcombe School is part of a six?school collaboration with Seaford Primary School, Willingdon Primary School, Cradle Hill Community Primary School, Meridian Community Primary School, and Denton Community Primary School, joining together to procure a high?quality catering service for their communities. Provider Capability All interested catering companies must, in the first instance, demonstrate the capacity, capability, and operational resilience to cater for all six schools within the collaboration. While the schools are undertaking a shared procurement process and timetable, each school will retain full autonomy and reserves the right to appoint the catering partner that best aligns with its individual needs, culture, and priorities. As a result, the outcome may be: * A single provider appointed across all six schools, or * Multiple providers, where individual schools select a bespoke catering partner. Shared Aspirations Across the collaboration, the schools share a unified ambition to secure a catering partner who will deliver: * Increased meal uptake through quality, appeal, and value * Fresh, nutritious, and seasonal food prepared with care * A trusted, transparent, and collaborative partnership * Strong pupil advocacy, ensuring children's voices shape the dining experience

Lot Information

Lot 1

Renewal: Maximum 2 extensions of 12 months per extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060609
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003245-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products


CPV Codes

15894210 - School meals

Notice Value(s)

Tender Value
£242,495 £100K-£500K
Lots Value
£242,495 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Jan 20265 days ago
Submission Deadline
19 Mar 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MONTCOMBE PRIMARY SCHOOL
Contact Name
Not specified
Contact Email
finance@motcombe.e-sussex.sch.uk
Contact Phone
01323 728901

Buyer Location

Locality
EASTBOURNE
Postcode
BN21 1SN
Post Town
Brighton
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
Not specified

Local Authority
Eastbourne
Electoral Ward
Old Town
Westminster Constituency
Eastbourne

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-060609-2026-01-14T16:45:11Z",
    "date": "2026-01-14T16:45:11Z",
    "ocid": "ocds-h6vhtk-060609",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PZJQ-7684-BGDN",
            "name": "Montcombe Primary School",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZJQ-7684-BGDN"
            },
            "address": {
                "streetAddress": "Macmilan Drive",
                "locality": "Eastbourne",
                "postalCode": "BN21 1SN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ22"
            },
            "contactPoint": {
                "email": "finance@motcombe.e-sussex.sch.uk",
                "telephone": "01323 728901"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PZJQ-7684-BGDN",
        "name": "Montcombe Primary School"
    },
    "tender": {
        "id": "CA17002",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Motcombe School _ East Sussex",
        "description": "Motcombe School is part of a six?school collaboration with Seaford Primary School, Willingdon Primary School, Cradle Hill Community Primary School, Meridian Community Primary School, and Denton Community Primary School, joining together to procure a high?quality catering service for their communities. Provider Capability All interested catering companies must, in the first instance, demonstrate the capacity, capability, and operational resilience to cater for all six schools within the collaboration. While the schools are undertaking a shared procurement process and timetable, each school will retain full autonomy and reserves the right to appoint the catering partner that best aligns with its individual needs, culture, and priorities. As a result, the outcome may be: * A single provider appointed across all six schools, or * Multiple providers, where individual schools select a bespoke catering partner. Shared Aspirations Across the collaboration, the schools share a unified ambition to secure a catering partner who will deliver: * Increased meal uptake through quality, appeal, and value * Fresh, nutritious, and seasonal food prepared with care * A trusted, transparent, and collaborative partnership * Strong pupil advocacy, ensuring children's voices shape the dining experience",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15894210",
                        "description": "School meals"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 290994,
            "amount": 242495,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "submissionMethodDetails": "To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-19T09:30:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-10T09:30:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-08-01T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 290994,
                    "amount": 242495,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Finances",
                            "description": "Finances",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality, Integrity, Management",
                            "description": "Quality, Integrity, Management",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-01T00:00:00+01:00",
                    "endDate": "2029-07-31T23:59:59+01:00",
                    "maxExtentDate": "2031-07-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Maximum 2 extensions of 12 months per extension."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "003245-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/003245-2026",
                "datePublished": "2026-01-14T16:45:11Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}