Owned Plant Maintenance Services

{
    "tag": [
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    "id": "ocds-h6vhtk-06068a-2026-03-18T12:55:37Z",
    "date": "2026-03-18T12:55:37Z",
    "ocid": "ocds-h6vhtk-06068a",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-10080864",
            "name": "CADENT GAS LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "10080864"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PNHM-3269-DNNL"
                }
            ],
            "address": {
                "streetAddress": "Cadent Gas Limited, Pilot Way",
                "locality": "Coventry",
                "postalCode": "CV7 9JU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG13"
            },
            "contactPoint": {
                "email": "Samuel.Butterfield@cadentgas.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://cadentgas.com/",
                "classifications": [
                    {
                        "id": "privateUtility",
                        "scheme": "UK_CA_TYPE",
                        "description": "Private utility"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-10080864",
        "name": "CADENT GAS LIMITED"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Does your company have experience in providing Owned Plant Maintenance Services for a plant size of 900? Can you provide full coverage across the entire Cadent footprint or specify which networks you can service? Can you support out-of-hours servicing, including urgent repair needs? What are your response times for breakdowns, and do you offer 24/7/365 support? Please express your interest via emailing chloe.pitchers@cadentgas.com and samuel.butterfield@cadentgas.com with your proposal outlining your services and capabilities.",
                "dueDate": "2026-01-29T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "003448-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/003448-2026",
                "datePublished": "2026-01-15T12:15:33Z",
                "format": "text/html"
            },
            {
                "id": "003457-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/003457-2026",
                "datePublished": "2026-01-15T12:30:10Z",
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    },
    "tender": {
        "id": "ocds-h6vhtk-06068a",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Owned Plant Maintenance Services",
        "description": "Cadent is looking for an end-to-end maintenance, repair, and compliance support service for Cadent's plant and vehicle assets across specified networks, providing 24/7/365 operational coverage. Workshop / Repair Network Coverage for entire Cadent footprint or specific network bidding for: -Provisions around collection & delivery -Provision for out of hours servicing when necessary -Tyre Replacement service -Supplier will provide fixed and mobile provisions across all of Cadent's Plant assets / footprint 24/7/365 Document management of Cadent Owned Vehicles -Checking, filing and storing of original maintenance records from all garages -Filing and storage of statutory certificates -Upload copies of documentation and certificates into platforms/portals including the Cadent Asset Database -SLA on compliance documentation being uploaded onto portals e.g. Loler Certificates within 48 hours. -Production and storage of defect rectification documents. Scheduled Maintenance -Producing and sending invites for scheduled maintenance -Providing garage booking support including provisions for collection and delivery on all asset types -Providing bookings for main dealers (manufacturers safety recalls) -Management of missed appointments via daily reports -Management of LOLER inspections booking for plant -Management of trailer mandatory brake testing following intervention with the brake system -Will establish a communication with Manufacturers to ensure that recalls and campaigns are merged into the safety inspection plan. Cost Control & Workflow -Guide times for standard servicing and repair items -Producing detailed additional authority requests for onward delivery to Cadent for approval. Processing authority once approval is given -Obtain prior approval before incurring expenditure beyond agreed levels. -Liaising with Manufacturers for warranty management -Job estimate and authority to be submitted in a timely manner (SLA) -Evaluation of job estimates ensuring unessential work is kept to a minimum without compromising compliance, safety, quality and VOR time Technical support -Issuing and managing manufacturer safety recalls -Producing bespoke inspection/service sheets -Supporting with technical bulletins -Supporting with technical skill, advice and compliance -Recommendations on proactive campaigns on preventative maintenance, reducing VOR time -Actively support Cadent campaigns and safety recalls -Route cause analysis for major failures - engineering investigation and reports provided for Cadent General Resource - Cadent need: -Account Manager -Competent persons to manage Cadent defects -Support Cadent in each Network and ensure all support is Network aligned 0800 - 1800hrs Customer support via telephone and email -Supply and resource single point of contact Driver Helpline number (freephone) providing 24/7/365 coverage including recovery -Escalation management -Provision of breakdown services 24/7/365 for all Cadent plant",
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                    },
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                    },
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                    },
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                    },
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            }
        ],
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
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                "status": "active",
                "title": "East Midlands",
                "description": "Scope is as described in the Scope section. Lot 1 covers the East Midlands region.",
                "value": {
                    "amountGross": 1344000,
                    "amount": 1120000,
                    "currency": "GBP"
                },
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                "renewal": {
                    "description": "Any contract extension may be exercised where there is a continued business need, satisfactory supplier performance, and it represents value for money, in accordance with the terms of the contract. Extensions would be carried out in intervals as agreed between Cadent and the supplier(s)."
                }
            },
            {
                "id": "2",
                "title": "East of England",
                "description": "Scope is as described in the Scope section. Lot 2 covers the East of England region.",
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                }
            },
            {
                "id": "3",
                "title": "North London",
                "description": "Scope is as described in the Scope section. Lot 3 covers the North London region.",
                "status": "active",
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                    "amountGross": 1344000,
                    "amount": 1120000,
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                },
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                    "description": "Any contract extension may be exercised where there is a continued business need, satisfactory supplier performance, and it represents value for money, in accordance with the terms of the contract. Extensions would be carried out in intervals as agreed between Cadent and the supplier(s)."
                }
            },
            {
                "id": "4",
                "title": "North West",
                "description": "Scope is as described in the Scope section. Lot 4 covers the North West region.",
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                    "amount": 1120000,
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                "hasRenewal": true,
                "renewal": {
                    "description": "Any contract extension may be exercised where there is a continued business need, satisfactory supplier performance, and it represents value for money, in accordance with the terms of the contract. Extensions would be carried out in intervals as agreed between Cadent and the supplier(s)."
                }
            },
            {
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                "title": "West Midlands",
                "description": "Scope is as described in the Scope section. Lot 5 covers the West Midlands region.",
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                    "amount": 1120000,
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                },
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            }
        ],
        "status": "active",
        "value": {
            "amountGross": 6720000,
            "amount": 5600000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The procedure will comprise a number of defined stages, which may include selection, invitation to tender, clarification, negotiation, and final tender submission. Cadent reserves the right to structure and sequence these stages in accordance with the flexibility permitted under the Procurement Act 2023. Stage 1 - Selection Interested suppliers will be required to submit selection information demonstrating their suitability, capability, and capacity to deliver the requirement. Only suppliers meeting the stated selection criteria will be invited to participate in subsequent stages. Stage 2 - Initial Tender Selected suppliers will be invited to submit an initial tender setting out their proposed solution and commercial offer in response to Cadent's requirements and published award criteria. Stage 3 - Clarification and Engagement Cadent may engage with tenderers to seek clarification of submitted tenders. This stage may include written clarification and/or supplier presentations to ensure mutual understanding of requirements and proposed solutions. Stage 4 - Negotiation Cadent may conduct negotiations with one or more tenderers. Negotiations may relate to technical, commercial, or contractual aspects of the tender. Any negotiation will be conducted in a fair and transparent manner and in accordance with the Procurement Act 2023. Stage 5 - Refined / Final Tenders Following clarification and/or negotiation, remaining tenderers may be invited to submit a refined or final tender. Final tenders will be evaluated against the published award criteria. Contract Award The contract will be awarded to the supplier submitting the most advantageous tender in accordance with the stated award criteria. Cadent reserves the right to award the contract without further negotiation or to conclude the procedure at any stage, as permitted under the Procurement Act 2023."
        },
        "submissionMethodDetails": "Requests to participate will be submitted via email to samuel.butterfield@cadentgas.com Please ensure during request you provide: Company name Registered address Contact name and details (email, telephone, job title) The Conditions of Participation will then be released via the Ariba purchasing platform week commencing 23rd March 2026. Ariba platform: https://service.ariba.com/.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
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        "expressionOfInterestDeadline": "2026-04-22T10:00:00+01:00",
        "awardPeriod": {
            "endDate": "2026-07-15T23:59:59+01:00"
        },
        "lotDetails": {
            "awardCriteriaDetails": "Suppliers may submit bids for any Lot or combination of Lots they consider appropriate. There is no restriction on the number of lots a supplier can bid for however Cadent reserves the right to not appoint the highest scoring supplier within a specific lot(s) to ensure Supply Chain Resilience"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "024576-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
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