Owned Plant Maintenance Services

{
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    "id": "ocds-h6vhtk-06068a-2026-01-15T12:30:10Z",
    "date": "2026-01-15T12:30:10Z",
    "ocid": "ocds-h6vhtk-06068a",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-10080864",
            "name": "CADENT GAS LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "10080864"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PNHM-3269-DNNL"
                }
            ],
            "address": {
                "streetAddress": "Cadent Gas Limited, Pilot Way",
                "locality": "Coventry",
                "postalCode": "CV7 9JU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG13"
            },
            "contactPoint": {
                "email": "procurementservices@cadentgas.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://cadentgas.com/",
                "classifications": [
                    {
                        "id": "privateUtility",
                        "scheme": "UK_CA_TYPE",
                        "description": "Private utility"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-10080864",
        "name": "CADENT GAS LIMITED"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Does your company have experience in providing Owned Plant Maintenance Services for a plant size of 900? Can you provide full coverage across the entire Cadent footprint or specify which networks you can service? Can you support out-of-hours servicing, including urgent repair needs? What are your response times for breakdowns, and do you offer 24/7/365 support? Please express your interest via emailing chloe.pitchers@cadentgas.com and samuel.butterfield@cadentgas.com with your proposal outlining your services and capabilities.",
                "dueDate": "2026-01-29T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "003448-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/003448-2026",
                "datePublished": "2026-01-15T12:15:33Z",
                "format": "text/html"
            },
            {
                "id": "003457-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/003457-2026",
                "datePublished": "2026-01-15T12:30:10Z",
                "format": "text/html"
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        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-06068a",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Owned Plant Maintenance Services",
        "description": "Scope of Services for Plant Maintenance Workshop / Repair Network Coverage for entire Cadent footprint or specific network bidding for Provisions around collection & delivery Provision for out of hours servicing when necessary Tyre Replacement service Supplier will provide fixed and mobile provisions across all of Cadent's Plant assets / footprint 24/7/365 Document management of Cadent Owned Vehicles Checking, filing and storing of original maintenance records from all garages Filing and storage of statutory certificates Upload copies of documentation and certificates into platforms/portals including the Cadent Asset Database SLA on compliance documentation being uploaded onto portals e.g. Loler Certificates within 48 hours. Production and storage of defect rectification documents. Scheduled Maintenance Producing and sending invites for scheduled maintenance Providing garage booking support including provisions for collection and delivery on all asset types Providing bookings for main dealers (manufacturers safety recalls) Management of missed appointments via daily reports Management of LOLER inspections booking for plant Management of trailer mandatory brake testing following intervention with the brake system Will establish a communication with Manufacturers to ensure that recalls and campaigns are merged into the safety inspection plan. Cost Control & Workflow Guide times for standard servicing and repair items Producing detailed additional authority requests for onward delivery to Cadent for approval. Processing authority once approval is given Obtain prior approval before incurring expenditure beyond agreed levels. Liaising with Manufacturers for warranty management Job estimate and authority to be submitted in a timely manner (SLA) Evaluation of job estimates ensuring unessential work is kept to a minimum without compromising compliance, safety, quality and VOR time Technical support Issuing and managing manufacturer safety recalls Producing bespoke inspection/service sheets Supporting with technical bulletins Supporting with technical skill, advice and compliance Recommendations on proactive campaigns on preventative maintenance, reducing VOR time Actively support Cadent campaigns and safety recalls Route cause analysis for major failures - engineering investigation and reports provided for Cadent General Resource - Cadent need: Account Manager Competent persons to manage Cadent defects Support Cadent in each Network and ensure all support is Network aligned 0800 - 1800hrs Customer support via telephone and email Supply and resource single point of contact Driver Helpline number (freephone) providing 24/7/365 coverage including recovery Escalation management Provision of breakdown services 24/7/365 for all Cadent plant",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45259000",
                        "description": "Repair and maintenance of plant"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50800000",
                        "description": "Miscellaneous repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
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                        "country": "GB",
                        "countryName": "United Kingdom"
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                        "countryName": "United Kingdom"
                    },
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                        "countryName": "United Kingdom"
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                        "countryName": "United Kingdom"
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                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2029-08-31T23:59:59+01:00",
                    "maxExtentDate": "2034-08-31T23:59:59+01:00"
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                "hasRenewal": true,
                "status": "planning"
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        "status": "planning"
    },
    "language": "en"
}