Planning

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Travel, Expense and Payment Solutions

Mid and South Essex NHS Foundation Trust

This public procurement record has 1 release in its history.

Planning

15 Jan 2026 at 12:16

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process initiated by the Mid South Essex NHS Foundation Trust, in coordination with HealthTrust Europe LLP, is currently in the planning stage as of 15th January 2026. This tender, titled "Travel, Expense and Payment Solutions," falls under the services category with relevant classifications such as travel agency and software supply services. The procurement seeks to gather supplier engagement for establishing a framework agreement that will cover corporate travel, expense management, and payment card programmes. The engagement deadline is set for 31st March 2026, with the procurement framework addressing the entire UK market. The process leverages a framework agreement intended to run from 1st August 2026 to 31st July 2028, with potential extension options. The estimated contract value is between £15,000,000 and £18,000,000.

This tender provides a substantial opportunity for businesses specialising in integrated travel, expense, and payment technology solutions. Companies offering corporate travel management services, digital expense systems, and payment programmes would be well-positioned to benefit. The tender encourages participation from SMEs, particularly those able to offer innovative, cost-efficient solutions aligned with regulatory and compliance standards, such as GDPR and PCI-DSS. Engaging in this procurement process offers businesses a chance to align with a major NHS trust, enhancing market standing and broadening service reach within the public sector.

How relevant is this notice?

Notice Information

Notice Title

Travel, Expense and Payment Solutions

Notice Description

HealthTrust Europe is undertaking preliminary market engagement ahead of establishing a framework agreement for Travel, Expense and Payment Solutions. This framework will support our members in procuring integrated solutions that deliver cost savings, operational efficiency, enhanced compliance, and improved user experience across corporate travel, expense management, and payment card programmes. We are seeking engagement from suppliers capable of providing one or more of the following service areas: Travel Management Services: - Corporate travel booking platforms and managed travel services - Travel policy compliance and reporting - Duty of care and traveller tracking solutions - Integration with expense management systems - Sustainability reporting and carbon offsetting capabilities Expense Management Solutions: - Digital expense capture, processing and approval workflows - Receipt scanning and OCR technology - Policy enforcement and compliance management - Integration with finance/ERP systems - Mobile-first user experiences - VAT reclaim capabilities Payment Card Programmes: - Corporate credit and charge card programmes - Virtual card and single-use account number solutions - Purchasing card programmes - Integrated spend management and reporting - Rebate and cashback arrangements - Enhanced data and Level 3 transaction reporting

Planning Information

Please complete the engagement questionniare at the following link: https://wkf.ms/3L5KbIT Through this preliminary market engagement, we seek to: - Understand current market capability and innovative solutions - Gather feedback on proposed framework structure and lot arrangements - Identify potential barriers to participation - Explore commercial models that balance member value with supplier sustainability - Understand integration requirements and technical capabilities - Assess SME participation opportunities and supply chain diversity - Gather views on contract terms, KPIs and performance management - Understand how solutions support regulatory compliance (GDPR, PCI-DSS, etc.)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06068c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003450-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

63 - Supporting and auxiliary transport services; travel agencies services

66 - Financial and insurance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

30161000 - Credit cards

63500000 - Travel agency, tour operator and tourist assistance services

63510000 - Travel agency and similar services

66100000 - Banking and investment services

72268000 - Software supply services

Notice Value(s)

Tender Value
£15,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jan 20268 months ago
Submission Deadline
Not specified
Future Notice Date
6 Apr 2026Expired
Award Date
Not specified
Contract Period
1 Aug 2026 - 31 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Mid and South Essex NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BASILDON
Postcode
SS16 5NL
Postcode Area
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH37 Essex Thames Gateway
Delivery Location
Not specified
Local Authority
Basildon
Electoral Ward
Langdon Hills
Westminster Constituency
South Basildon and East Thurrock

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...