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Electoral Services Printing Contract (electoral registration, scheduled, and unscheduled elections)

North Hertfordshire District Council

This public procurement record has 3 releases in its history.

Award

28 Apr 2026 at 15:20

UK7 - Contract Details Notice
Award

09 Mar 2026 at 16:40

UK6 - Contract Award Notice
Tender

15 Jan 2026 at 17:43

UK4 - Tender Notice
Summary of the contracting process

North Hertfordshire District Council is overseeing the procurement of services related to the Electoral Services Printing Contract, targeting the printing and dispatch of electoral paperwork for various elections, including electoral registrations. Located in Letchworth Garden City, UK, the council seeks a single supplier to manage contract requirements from 1 April 2026 to 31 March 2028 with the possibility of extension. This procurement falls under the services category, specifically postal, data, and printing services, and follows an open procurement procedure, indicating full transparency and competition in the tendering process.

This tender presents significant opportunities for SMEs, particularly those in data services and postal services, to expand their client base and access collaborative projects with public authorities. The procurement method encourages accessible competition, facilitating business growth for enterprises proficient in electoral register management and printing. Companies that specialise in efficient service delivery and demonstrate strong technical and quality credentials stand a favourable chance of maximising their growth potential through this contract, aligning with the council's priorities of responsible growth and sustainability.

How relevant is this notice?

Notice Information

Notice Title

Electoral Services Printing Contract (electoral registration, scheduled, and unscheduled elections)

Notice Description

North Hertfordshire District Council is inviting tenders for the printing and dispatch of electoral paperwork (electoral registration, absent vote reapplication, annual canvass, scheduled, and unscheduled elections). This involves the supply and delivery of Electoral Registration and Election Materials as detailed in Schedule 2: Specification of Requirement (SoR). The Council is seeking a single supplier for all contract requirements, until 31 March 2028. The supplier will support the Council's priorities of thriving communities, accessible services, responsible growth and sustainability.

Lot Information

Lot 1

Renewal: The Council proposes to enter into a contract for two years with the successful supplier commencing on 12 March 2026; with the option to extend the contract after that term up to a maximum of four years, extending for no more than 12 months at a time. This is made up of a two-year initial term (12 March 2026 to 31 March 2028) which includes a break clause to be invoked no later than 31 March 2027, in addition to the option to extend on two occasions for a 12-month period each, up to 31 March 2030.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060711
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038722-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

64110000 - Postal services

72300000 - Data services

79800000 - Printing and related services

79823000 - Printing and delivery services

Notice Value(s)

Tender Value
£1,024,000 £1M-£10M
Lots Value
£1,024,000 £1M-£10M
Awards Value
£915,000 £500K-£1M
Contracts Value
£915,000 £500K-£1M

Notice Dates

Publication Date
28 Apr 20264 months ago
Submission Deadline
11 Feb 2026Expired
Future Notice Date
Not specified
Award Date
9 Mar 20265 months ago
Contract Period
1 Apr 2026 - 31 Mar 2028 2-3 years
Recurrence
2027-12-12

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Hertfordshire District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LETCHWORTH GARDEN CITY
Postcode
SG6 3JF
Postcode Area
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
North Hertfordshire
Electoral Ward
Letchworth South West
Westminster Constituency
North East Hertfordshire

Supplier Information

Number of Suppliers
2
Supplier Names

Civica Election Services

Civica Election Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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