Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Audio Visual (AV) Supply, Installation and Support framework

Stoke-on-Trent City Council

This public procurement record has 3 releases in its history.

Award

12 Aug 2026 at 14:18

UK7 - Contract Details Notice
Award

18 Jun 2026 at 08:16

UK6 - Contract Award Notice
Tender

19 Jan 2026 at 12:36

UK4 - Tender Notice
Summary of the contracting process

Stoke-on-Trent City Council procured a single-provider framework for audio-visual equipment, installation and ongoing support across its meeting spaces in Stoke-on-Trent. The requirement covers television, radio, sound, video recording and video-reproducing equipment, together with advice and design of suitable AV solutions. The appointed provider is intended to deliver consistent equipment, design and installation across rooms and act as the council’s single support contact. This is primarily a goods requirement, but it also involves specialist design, installation, technical advice and support services. The procurement is relevant to AV equipment suppliers, systems integrators and specialist contractors able to combine product supply with room-based design, installation and aftercare for a local authority.

The procurement is complete and the contract has been awarded under an open procedure. Seven bids were received, with four reaching the final stage, all four from SMEs. Technical quality carried 55% of the evaluation, price 30% and social value 15%. INTERNET VIDEOCOMMUNICATIONS LIMITED was awarded the framework on 18 June 2026. The award value is £1,000,000 gross, while the signed active contract has a value of £800,000 excluding tax and £1,000,000 gross. The contract was signed on 7 August 2026 and runs until 8 August 2030. The framework is closed and has one provider; individual call-offs are awarded using quotations from that provider without reopening competition. The procurement is marked as recurrent, with a further initiation date estimated for 1 September 2029.

This procurement demonstrates sustained council demand for integrated AV supply and support rather than equipment-only sales. A credible future competitor would need to advise on meeting-room requirements, design workable and consistent solutions, supply compatible television, audio and video equipment, install and configure systems, and provide dependable ongoing support through a single point of contact. The requirement favours a supplier able to manage the full lifecycle across multiple rooms and maintain service continuity for a public-sector customer. Strong technical delivery evidence, disciplined equipment standardisation, responsive maintenance arrangements and the capacity to combine commercial supply with installation expertise would strengthen a future qualification and bid. Social value also formed part of the evaluation, so suppliers should be able to demonstrate relevant, measurable community benefits alongside technical quality and price.

How relevant is this notice?

Notice Information

Notice Title

Audio Visual (AV) Supply, Installation and Support framework

Notice Description

The framework will provide the council with a compliant procurement route for AV equipment and an expert partner to advise and design appropriate AV solutions for meeting spaces. Using the same supplier for all AV requirements also maintains consistency of design, installation and equipment across all rooms, and a single contact for support.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0608a2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076821-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
£1,000,000 £1M-£10M
Contracts Value
£800,000 £500K-£1M

Notice Dates

Publication Date
12 Aug 20261 months ago
Submission Deadline
17 Feb 2026Expired
Future Notice Date
Not specified
Award Date
18 Jun 20263 months ago
Contract Period
7 Aug 2026 - 8 Aug 2030 4-5 years
Recurrence
2029-09-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Stoke-on-Trent City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STOKE-ON-TRENT
Postcode
ST4 1HH
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
TLG23 Stoke-on-Trent
Local Authority
Stoke-on-Trent
Electoral Ward
Hartshill Park & Stoke
Westminster Constituency
Stoke-on-Trent Central

Supplier Information

Number of Suppliers
1
Supplier Name

INTERNET VIDEOCOMMUNICATIONS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...