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ACE - Provision of Financial Management System

Academies for Character & Excellence

This public procurement record has 4 releases in its history.

Award

17 May 2026 at 18:28

UK7 - Contract Details Notice
Award

29 Apr 2026 at 13:35

UK6 - Contract Award Notice
Tender

16 Feb 2026 at 16:52

UK4 - Tender Notice
Planning

19 Jan 2026 at 17:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process for the "ACE - Provision of Financial Management System" by The Academies for Character and Excellence, located in Totnes, UK, UKK43, has concluded with an award. The contract aims to implement a comprehensive Financial Management System to support multiple academies within the Trust. The contract was awarded on 17th May 2026, following an open procedure for a contract period from 14th May 2026 to 13th May 2030, with potential extensions allowing for a maximum duration until 11th May 2032. This process was guided by the legal basis under UKPGA 2023/54 and falls under the industry category of software packages and information systems (CPV 48000000). The buying organisation is classified as a sub-central government public authority.

This tender presents significant growth opportunities for small and medium-sized enterprises (SMEs), specifically those with expertise in developing and integrating financial management software. Businesses specialising in cloud-hosted solutions, financial oversight systems, and those able to comply with the Academies Trust Handbook (ATH) and ESFA reporting obligations are well-suited to compete. The project promises the addition of new schools to the contract, allowing further engagement and adaptation of services within the growing structure of the Trust. Suppliers with capabilities in automation, robust reporting, and improving financial controls will benefit from this long-term engagement, fostering sustainable business partnerships and expanding their market reach within the educational sector.

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Notice Information

Notice Title

ACE - Provision of Financial Management System

Notice Description

This tender opportunity has been issued by Academies for Character and Excellence (the Trust) and Tenderers were invited to tender for the provision of Financial Management System. Full details of all contract requirements are given in document Document 2. Specification of Requirement. The Trust comprises multiple academies operating under a unified governance structure and financial framework. To support effective financial oversight and ensure regulatory compliance, the Trust required a fully integrated Finance System. The system must enable compliant financial management in accordance with the Academies Trust Handbook (ATH), all ESFA reporting obligations, and the Trust's Finance Policy.

Lot Information

Lot LOT-0000

Options: To enable further schools to be added to the contract as they join the Trust and to enable additional modules or services in relation to the software.

Renewal: 4 year term with the option of two further 1 year extensions (4+1+1)

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101610&TID=100106844&B= This pre-market engagement exercise is intended to help shape the Trust’s detailed requirements, commercial approach, and implementation planning. Suppliers will be offered a 1-hour slot on the 4th or 5th of February for a brief meeting/demo focussed on specific areas of enquiry which will be provided in advance. If you wish to book in a slot, please message the request through the tendering portal EU Supply with your email address with your preferred date and time for the 4th or 5th February. Slots will be allocated on a first come first serve basis. Once all slots are booked out we will have to respectfully decline any further requests. However all information from these meetings will be shared within the tender pack, where it has been deemed as not commercially sensitive.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06093e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045161-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48440000 - Financial analysis and accounting software package

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
£250,000 £100K-£500K
Contracts Value
£250,000 £100K-£500K

Notice Dates

Publication Date
17 May 20264 months ago
Submission Deadline
23 Mar 2026Expired
Future Notice Date
13 Feb 2026Expired
Award Date
28 Apr 20264 months ago
Contract Period
14 May 2026 - 13 May 2030 4-5 years
Recurrence
2032-01-05

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Academies for Character & Excellence
Additional Buyers

PHP Law LLP

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TOTNES
Postcode
TQ9 5TZ
Postcode Area
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
South Hams
Electoral Ward
Totnes
Westminster Constituency
South Devon

Supplier Information

Number of Suppliers
1
Supplier Name

iplicit Limited

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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