Planning

250202 - Preliminary Market Engagement for a Car Parking Management Solution at Queen's Accommodation (Elms BT9)

QUEEN'S UNIVERSITY BELFAST

This public procurement record has 2 releases in its history.

PlanningUpdate

22 Jan 2026 at 10:01

UK2 - Preliminary Market Engagement Notice
Planning

20 Jan 2026 at 16:26

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The current procurement process, led by Queen's University Belfast, focuses on a preliminary market engagement for a car parking management solution at their Elms BT9 accommodation site located at 78 Malone Road, Belfast. This initiative falls under the goods category and involves exploring car park control equipment and management services. The procurement is currently in the planning stage with key deadlines including an expression of interest due by 10th February 2026, followed by discussions scheduled with interested suppliers via Microsoft Teams. The discussions aim to cover topics such as pricing, functionality, installation, maintenance, and sustainability with further engagement expected to take place in mid-April 2026.

This tender presents significant opportunities for businesses specialising in car park control equipment and management services, particularly those focused on innovative, scalable, and sustainable solutions. Companies with expertise in advanced management systems, including payment solutions, contract administration, and support services, would find this tender aligns well with their offerings. Suppliers interested in participating have the chance to influence the development of specifications and explore promising business prospects with Queen's University Belfast, a public authority under Northern Irish devolved regulations.

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Notice Information

Notice Title

250202 - Preliminary Market Engagement for a Car Parking Management Solution at Queen's Accommodation (Elms BT9)

Notice Description

Queen's is seeking to engage with suppliers to support a scoping exercise for potential replacement of the car parking management solution at Queen's Accommodation Elms BT9 site at 78 Malone Road, Belfast. The purpose of this Preliminary Market Engagement (PME) exercise is to gain a better understanding of the car park solutions available in the market, explore options for a specific solution at the Elms BT9 site, understand costs, and support a potential future procurement exercise. The PME process will provide interested suppliers with the opportunity to obtain further information on Queen's requirements and also provide Queen's with the opportunity to obtain feedback from the marketplace. Queen's is not looking for supplier proposals at this stage, but would like suppliers who wish to participate in the PME process to express their interest by registering at our e-tendering portal which you can find at the link below. https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home You can access the PME documents by searching "Tenders" - then "Current Tenders". Please complete and return the template form enclosed as Appendix 4 if you wish to participate in the PME process.

Planning Information

Queen’s is not looking for supplier proposals at this stage, but would like suppliers who wish to participate in the PME process to express their interest by registering at our e-tendering portal which you can find at the link below. https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home You can access the PME documents by searching “Tenders” – then “Current Tenders". Please complete and return the template form enclosed as Appendix 4 if you wish to participate in the PME process. On receipt of Expressions of Interest in engaging with the PME process, Queen’s expects to schedule discussions with interested suppliers via Microsoft Teams at a time convenient to all parties, in order to discuss, high-level options and recommendations around: 1. The supplier’s preferred approach at Elms BT9 given the aims of the project 2. Indicative pricing 3. Functionality e.g. barriers, payment etc. 4. Contract administration and support e.g. dashboards, training, fault finding 5. Payment solutions 6. Installation and maintenance 7. Flexibility and scalability 8. Commercial information e.g. return on investment, warranties, SLAs 9. Sustainability Queen’s may choose to seek additional clarification from suppliers to inform the development of a specification, and which may include the provision of a demonstration. It is expected that Microsoft Teams will be used to capture AI generated transcriptions of the meetings to support accurate record keeping.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060a64
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005608-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

98 - Other community, social and personal services

CPV Codes

34926000 - Car park control equipment

98351000 - Car park management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jan 20261 months ago
Submission Deadline
Not specified
Future Notice Date
13 Apr 20262 months to go
Award Date
Not specified
Contract Period
30 Jun 2026 - 31 Aug 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
QUEEN'S UNIVERSITY BELFAST
Contact Name
Dónall Patton
Contact Email
d.patton@qub.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT7 1NN
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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