Notice Information
Notice Title
Timetabling and Scheduling System
Notice Description
Bournemouth University ("BU" or the "University") requires the services of a supplier for supply and implementation of a comprehensive Timetabling and Scheduling Solution, which is innovative, scalable, and user-friendly. The new system should cater to the unique requirements of higher education institutions, ensuring compliance with relevant SaaS data security and accessibility regulations. The key objectives of the solution are to: * Prioritise the enhancement of student experience and wellbeing. * Improve data management and reporting. * Ensure a seamless transition with minimal disruption. * Extend access to devolved users for specified tasks. * Offer robust integration with existing systems using modern integration mechanisms such as secure, standards-based APIs. * Achieve condensed timetables to attract students who commute or work around their studies. * Accommodate teaching staff with part-time hours and other approved restrictions. The new solution should not only meet all current functional needs but also provide the flexibility to rapidly adapt to future changes in BU's curriculum and delivery approach.
Planning Information
The purpose of this PME is to gather industry expertise and feedback that will inform the development of our final project and procurement requirements. Objectives: • Gain a better understanding of suppliers' capabilities, experiences, and innovations. • Identify potential challenges and solutions relevant to the upcoming procurement project. • Inform suppliers about the project's scope, objectives, and key requirements. BU are intending on holding virtual meetings / demonstration sessions with shortlisted suppliers via Microsoft Teams in March 2026. If you wish to be considered for a virtual meeting / demonstration session with BU’s project team, please contact procurement@bournemouth.ac.uk to register your interest with the subject heading “IT/OS/531 – Timetabling System”. Once suppliers have expressed their interest we will provide further information on the requirements with a Questionnaire for completion. BU will then shortlist suppliers for the virtual meetings / demonstration sessions based on the answers provided in the Questionnaires. Please note that while we aim to engage with a broad range of suppliers, it may not be possible to invite all interested parties to a meeting. Participation in this exercise is voluntary, and there is no obligation for BU to meet with every supplier who expresses an interest and submits a completed Questionnaire. This PME is not a request for quotation. BU’s current intention is to conduct an openly advertised tender process at a later stage. There is no obligation for suppliers to respond to this PME. Supplier responses (or lack thereof) to this exercise will not be used to determine which suppliers will be carried forward to tender process or in any subsequent evaluation of supplier proposals.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-060b01
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/005265-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
48190000 - Educational software package
48330000 - Scheduling and productivity software package
48332000 - Scheduling software package
72261000 - Software support services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 21 Jan 20261 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Jul 20265 months to go
- Award Date
- Not specified
- Contract Period
- 31 Jul 2028 - 31 Jul 2031 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BOURNEMOUTH UNIVERSITY
- Contact Name
- Olly Sanders
- Contact Email
- procurement@bournemouth.ac.uk
- Contact Phone
- 01202961623
Buyer Location
- Locality
- POOLE
- Postcode
- BH12 5BB
- Post Town
- Bournemouth
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK6 North Somerset, Somerset and Dorset
- Small Region (ITL 3)
- TLK63 Bournemouth, Christchurch and Poole
- Delivery Location
- TLK24 Bournemouth, Christchurch and Poole
-
- Local Authority
- Bournemouth, Christchurch and Poole
- Electoral Ward
- Talbot & Branksome Woods
- Westminster Constituency
- Bournemouth West
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/005265-2026
21st January 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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