Repairs, servicing and maintenance services for short stay (homeless) housing properties

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-060b87-2026-03-17T13:48:36Z",
    "date": "2026-03-17T13:48:36Z",
    "ocid": "ocds-h6vhtk-060b87",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPQN-9484-RJRD",
            "name": "Chichester District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPQN-9484-RJRD"
            },
            "address": {
                "streetAddress": "1 East Pallant,",
                "locality": "Chichester",
                "postalCode": "PO19 1TY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ27"
            },
            "contactPoint": {
                "email": "strategic.procurement@hants.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.chichester.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPQN-9484-RJRD",
        "name": "Chichester District Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Amendment to Notice: Repairs, Servicing and Maintenance Services for Short Stay (Homeless) Housing Properties - Notice Number: Notice identifier: 2026/S 000-005468 Please be advised that the document previously titled \"Provision of Repairs, Servicing and Maintenance Services - Short Stay (Homeless) Housing on behalf of Chichester District Council - Market Engagement\" has been retitled to \"Market Engagement Questionnaire.\" All other information contained within the notice remains unchanged. Chichester District Council (the Authority) will be tendering for the provision of a repairs, servicing and maintenance services contract for its short stay (homeless) housing portfolio. The Authority will be going out to tender using the National Housing Federation (NHF) Documents. The following documents will be included: * NHF Specification * NHF Terms and Conditions * Market Engagement Questionnaire The proposed documents will have some Chichester project specific amendments. The anticipated timeline for the tender process is as follows: * Publication Date: 16/02/2026 * Closing Date: 16/03/2026 * Award Date: 21/04/2026 * Service Commencement Date: 01/06/2026 Please note: All dates are subject to change. This market engagement aims to inform the future tender process, and the authority would appreciate your feedback on certain questions prior to tender publication. Please submit responses using the document titled 'Market Engagement Questionnaire'. Responses to this will be used to gauge levels of interest as well as feedback on the proposal and any queries arising. Any submitted feedback will be considered. We reserve the right to amend or change all and any aspects discussed in this exercise if a decision to move to formal procurement is made. This early engagement exercise does not guarantee the tendering of any contract taking place. Full details and additional documents are available at https://in-tendhost.co.uk/hampshire/aspx/Tenders/Current. The site can be found by searching for CDC28258 - Repairs, Servicing and Maintenance Services for Short Stay (Homeless) Housing Properties - Market Engagement If you have any issues with access, format or email addresses, please contact us via In-Tend.",
                "dueDate": "2026-02-02T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "005468-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/005468-2026",
                "datePublished": "2026-01-21T16:12:58Z",
                "format": "text/html"
            },
            {
                "id": "005473-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/005473-2026",
                "datePublished": "2026-01-21T16:17:46Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CDC28258",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Repairs, servicing and maintenance services for short stay (homeless) housing properties",
        "description": "Chichester District Council (the Authority) own circa 70 properties for short stay/homeless housing which require ongoing reactive maintenance and repair. Under Section 11 of the Landlord and Tenant Act 1985, local authorities are legally required to maintain the structure and exterior of their properties and ensure that installations for water, gas, electricity, sanitation, and space heating are kept in safe and proper working order. The properties that fall under this heading are detailed in the document titled 'Property Schedule'. The Authority are seeking a suitable supplier for the provision of a maintenance and repair service to perform the service including those listed below: * Roofing * Carpentry and joinery * Replacement external/communal/fire doors * Replacement windows * Plasterwork, floor/wall/ceiling finishes * Painting and decorating * Glazing * Plumbing * Bathroom renewals * Domestic central heating installations * Electrical works * Smoke, heat and carbon monoxide detectors * Damp proofing and fungus/beetle treatment * Servicing and maintenance of gas-fired heating installations This list is not exhaustive and the full scale of the services required is listed in the National Housing Federation (NHF) Service Specification. Site visits are offered for this project. Please select and confirm one of the two dates and times that are provided below. Thursday 19th March 2026 - 1.30pm to 4.30pm Monday 23rd March 2026 - 9:30am to 1pm Slots will be allocated on a first come first serve basis, please request your slot via InTend correspondence. Site visits will be scheduled in hourly time slots within the periods listed above. To ensure fairness and consistency, attendance will be limited to a maximum of two representatives per organisation. Please confirm the names and roles of the staff attending the site visit when submitting your request via the InTend correspondence facility. Following the completion of all visits, we will compile and circulate all information and queries raised to all parties.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "relatedLot": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKJ2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amountGross": 489600,
            "amount": 408000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2029-05-31T23:59:59+01:00",
                    "maxExtentDate": "2030-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 489600,
                    "amount": 408000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Price weighting is 60% and cost weighting is 40%",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "Please see Annex 2 - Pricing Schedule."
                        },
                        {
                            "type": "quality",
                            "name": "Quality criterion 1 (Lot 0)",
                            "description": "PASS/FAIL - Location - 'An answer of 'No' will result in your tender being excluded and your method statement questions not being reviewed. This question does not have a weighting allocation."
                        },
                        {
                            "type": "quality",
                            "name": "Quality criterion 2 (Lot 0)",
                            "description": "Out of Hours Support - 400 words Weighting - 4%"
                        },
                        {
                            "type": "quality",
                            "name": "Quality criterion 3 (Lot 0)",
                            "description": "Operation Service Quality Monitoring - 800 words Weighting - 9%"
                        },
                        {
                            "type": "quality",
                            "name": "Quality criterion 4 (Lot 0)",
                            "description": "Staffing - 1000 words Weighting - 9%"
                        },
                        {
                            "type": "quality",
                            "name": "Quality criterion 5 (Lot 0)",
                            "description": "Customer Care - 600 words Weighting - 7%"
                        },
                        {
                            "type": "quality",
                            "name": "Quality criterion 6 (Lot 0)",
                            "description": "Risks and Mitigations - 600 words Weighting - 7%"
                        },
                        {
                            "type": "quality",
                            "name": "Quality criterion 7 (Lot 0)",
                            "description": "Social Value and Sustainability - 500 words Weighting - 4%"
                        }
                    ]
                },
                "renewal": {
                    "description": "There is 1 contract extension with a maximum duration of 1 year and 0 month, and a value ex VAT of PS 102,000"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-02-16T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://in-tendhost.co.uk/hampshire/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-13T14:00:59+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-03T17:00:59+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-10T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "024079-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/024079-2026",
                "datePublished": "2026-03-17T13:48:36Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Payment will be completed via Purchase Order, a PO Number will be generated and then invoiced monthly in arrears."
        },
        "riskDetails": "Escalating price increases Price increases will be allowed in line with consumer price indexes to ensure commercial affordability to the supplier as well as to mitigate the risk of excessive price increases to the Authority. All prices and subsequent uplifts are in accordance with the NHF Schedule of Rates and Terms and Conditions. Additional risks to contract performance are listed in the Key Performance Indicators (KPIs). These KPIs can be found in the document titled 'Annex 10 - NHF Form of Contract 2023 Volume 1 (e) KPI Framework'"
    },
    "language": "en"
}