Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

ACE - Provision of Integrated HR and Payroll System

THE ACADEMIES FOR CHARACTER AND EXCELLENCE

This public procurement record has 4 releases in its history.

Award

26 May 2026 at 08:47

UK7 - Contract Details Notice
Award

08 May 2026 at 13:07

UK6 - Contract Award Notice
Tender

23 Feb 2026 at 12:28

UK4 - Tender Notice
Planning

22 Jan 2026 at 10:50

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Academies for Character and Excellence, a sub-central public authority and growing primary school Multi-Academy Trust, has completed the procurement process for an integrated HR and payroll system. The awarded contract, following an open procedure, is valued at £540,000 and runs from 1st September 2026 to 31st August 2030, with potential extensions up to 2032. The contract was awarded on 26th May 2026 to Juniper Education Services Limited, which will provide a comprehensive HR and payroll platform designed to comply with UK regulations, including Teachers' Pension Scheme and Local Government Pension Scheme rules. The system must offer seamless integration, transparency, and operational flexibility, suitable for managing a growing Trust anticipated to expand to 25 schools. The procuring process was facilitated by PHP Law LLP, based in Totnes, with the procurement planning stages having been in progress since January 2026.

This project presents significant opportunities for businesses, especially those specialising in educational technology and payroll services, as the Trust requires sophisticated integration capabilities with existing systems. Companies possess expertise in providing cloud-based HR solutions that enhance administrative efficiency, ensure compliance, and facilitate Trust-wide operations are well-positioned to benefit from such tenders. Additionally, the focus on operational flexibility and the ability to scale as the Trust grows provides further business opportunities, not just for the awarded supplier but also for future engagements in supporting services or system enhancements. The nature of this contract aligns well with small and medium enterprises that can demonstrate robust payroll capabilities and compliance with educational sector standards.

How relevant is this notice?

Notice Information

Notice Title

ACE - Provision of Integrated HR and Payroll System

Notice Description

Trust required a fully integrated HR and Payroll platform operating from a single, authoritative dataset. The solution must enable compliant payroll and workforce administration in accordance with relevant legislation, HMRC requirements, Teachers' Pension Scheme (TPS) and Local Government Pension Scheme (LGPS) regulations, statutory employment obligations, and sector best practice. It must also provide the transparency, reporting capability, and internal controls necessary to support efficient Trust-wide operations. The Trust was seeking a platform that provides operational flexibility, allowing payroll processing to be delivered either in-house or via a managed service within the same system environment. The Trust may transition between these delivery models during the contract term and therefore required a solution that enables this without system replacement or material disruption.

Lot Information

Lot LOT-0000

Options: To enable schools who join the Trust to be added to the Contract and for additional modules or services to be included that relate to HR&Payroll

Renewal: 4 Year Term with the option of 2 further 1 year extensions.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101607&TID=100106841&B= This pre-market engagement is intended to inform the Trust’s detailed specification and procurement strategy, and the Trust welcomes dialogue with interested suppliers to help shape a future tender that delivers a robust, education-focused HR and payroll solution. Suppliers will be offered a 1-hour slot on the 11th or 12th of February for a brief meeting/demo focussed on specific areas of enquiry which will be provided in advance. If you wish to book in a slot, please message the request through the tendering portal EU Supply with your email address with your preferred date and time for the 11th or 12th February. Slots will be allocated on a first come first serve basis. Once all slots are booked out we will have to respectfully decline any further requests. However all information from these meetings will be shared within the tender pack, where it has been deemed as not commercially sensitive.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060bed
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048384-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

48450000 - Time accounting or human resources software package

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
£450,000 £100K-£500K
Awards Value
£450,000 £100K-£500K
Contracts Value
£450,000 £100K-£500K

Notice Dates

Publication Date
26 May 20263 months ago
Submission Deadline
30 Mar 2026Expired
Future Notice Date
13 Feb 2026Expired
Award Date
7 May 20263 months ago
Contract Period
1 Sep 2026 - 31 Aug 2030 4-5 years
Recurrence
2032-08-31

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ACADEMIES FOR CHARACTER AND EXCELLENCE
Additional Buyers

Academies for Character & Excellence

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TOTNES
Postcode
TQ9 5TZ
Postcode Area
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
South Hams
Electoral Ward
Totnes
Westminster Constituency
South Devon

Supplier Information

Number of Suppliers
1
Supplier Name

JUNIPER EDUCATION SERVICES LIMITED

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...