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Finance, Human Resources and Payroll Systems

THE UNIVERSITY OF CHICHESTER

This public procurement record has 4 releases in its history.

TenderCancellation

23 Jul 2026 at 14:11

UK12 - Procurement Termination Notice
Tender

04 Mar 2026 at 16:53

UK4 - Tender Notice
Planning

20 Feb 2026 at 10:53

UK3 - Planned Procurement Notice
Planning

23 Jan 2026 at 11:49

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of Chichester sought a finance, human resources and payroll system to replace its existing systems when their term contracts ended. This is a software and IT services requirement covering system supply, implementation, hosting, support and related consultancy. The solution was intended for the University’s operations in the United Kingdom, with requirements spanning finance, HR and payroll functionality. It also covered migration of current and archived data, interfaces with feeder and client systems, APIs, data archiving, authentication, access management, analytics, automation and security. The opportunity was suitable for small and medium-sized enterprises and voluntary, community and social enterprises. The University of Chichester was the buying organisation.

The procurement reached tender: the University invited offers through an open competitive flexible procedure. Enquiries were due by 3 April 2026 at 23:59, and tenders by 10 April 2026 at 12:00. The intended contract period was 1 August 2027 to 31 July 2032, with a possible extension to 31 July 2036. Its estimated value was £1,500,000 excluding VAT and £1,800,000 including VAT. Evaluation was based on functional capabilities (40%), finance and commercial value for money (30%), transition (10%), ongoing support (10%) and social value (10%). The procurement was cancelled on 1 July 2026 because reviewing future requirements, risks and internal resources made building a new system difficult to justify at that time.

This opportunity suited suppliers providing integrated finance, HR and payroll platforms with experience replacing established systems in a higher-education environment. Strong bidders would have needed to demonstrate a controlled transition, including migration of current and archived data, interfaces with feeder and client systems, and clear allocation of costs, responsibilities and risks. The requirement favoured products with broad functional coverage, role-based access, secure authentication, multi-factor authentication and single sign-on, interoperability with protective security systems, and support for local and remote access. Relevant capability also included analytics, automation, AI and product-roadmap planning. Suppliers needed credible release management, legislative compliance, reporting and incident response processes, alongside sustainability and modern-slavery commitments.

How relevant is this notice?

Notice Information

Notice Title

Finance, Human Resources and Payroll Systems

Notice Description

Procurement of HR, Finance and Payroll system to succeed existing systems at the end of their term contracts

Lot Information

Lot 1

Options: Assuming these are related to the operation and enhancement of our Finance, HR and Payroll Services

Renewal: Subject to prevailing needs, and market review

Planning Information

The pre-engagement notice, seeks to engage relevant suppliers in helping shape the subsequent specification and tendering process. This process comprises of the publication of the pre-engagement notice to alert suppliers to the opportunity, to enable suppliers to raise related questions and observations by email, and through a supplier briefing event (11/02/26 @ 15:00). From this the University will incorporate these questions and observations into our plans for there to be a subsequent UK3, and 4 (Tender), and making sure that all information is available equally to all potential suppliers. This engagement process relates to preparing for succession as our existing Finance / HR and Payroll systems reach the end of their term contracts (whose contract end dates are in July and December 2027 respectively). A supplier engagement event is anticipated and will be held by Teams on 11 February 2026 @ 15:00. Questions and observations can be made through tenders@chi.ac.uk, and information relating to these questions and observations will be published through https://help.chi.ac.uk/tenders . This process will close on 20th February, to enable formal tender documents to be further prepared, and for the formal publication of the UK4 notice on or around 2cnd March. Microsoft Teams meeting https://teams.microsoft.com/meet/36507277986023?p=Zy1fsyfyN8G2mQ0sII Meeting ID: 365 072 779 860 23 Passcode: gY7Wq7Mz

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060d2a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069765-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20261 months ago
Submission Deadline
10 Apr 2026Expired
Future Notice Date
2 Mar 2026Expired
Award Date
Not specified
Contract Period
1 Aug 2027 - 31 Jul 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF CHICHESTER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHICHESTER
Postcode
PO19 6PE
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
Not specified
Local Authority
Chichester
Electoral Ward
Chichester North
Westminster Constituency
Chichester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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