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HCC & TPPL Fleet Management Services and Supplies Framework

Hertfordshire County Council

This public procurement record has 3 releases in its history.

Award

22 Jul 2026 at 15:57

UK6 - Contract Award Notice
Tender

17 Apr 2026 at 12:33

UK4 - Tender Notice
Planning

26 Jan 2026 at 14:58

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hertfordshire County Council, with The Procurement Partnership Limited acting as agent, established a UK-wide fleet management framework for public sector contracting authorities. It covers five areas: fleet management services, including vehicle management, repair and maintenance; tyres and ancillary services; fuel cards; vehicle and equipment disposal, including towing, vehicle demolition, auctions and recycling; and fleet management software and related services. Delivery can be national or regional across the United Kingdom, Guernsey, the Isle of Man and Jersey. The framework is intended for local and combined authorities, housing providers, NHS bodies, educational institutions, emergency services, charities, central government and other public sector organisations, including centralised procurement authorities acting on their behalf.

The procurement used an open procedure for a 48-month closed framework, with call-offs available either without reopening competition or through competitive selection. It was divided into five completed lots. Each lot is recorded at a gross estimated value of £150,000,000: fleet management services, tyres and ancillary services, fuel cards, vehicle and equipment disposal, and fleet management software. Awards were made on 20 July 2026, with nine suppliers selected for Lot 1, two for Lot 2, two for Lot 3, five for Lot 4 and ten for Lot 5. The framework period runs from 18 August 2026 to 17 August 2030. Evaluation used quality and price marks, with pricing worth 400 marks in every lot; selection also covered economic and technical criteria. Lot-specific win fees range from 0.30% to 1.25%.

This procurement shows demand for suppliers able to support public sector fleets at national or regional scale through modular packages and compliant call-off arrangements. Credible fleet-management providers need operational capability, suitable systems and technology, resilient resources, effective mobilisation, contract management, reporting and continuity arrangements, alongside community, sustainability and environmental delivery. Tyre specialists need broad product range, dependable coverage, rapid response, mobile provision, safe quality-controlled delivery and responsible disposal. Fuel-card providers need extensive network coverage, secure controls and fraud prevention, transparent reporting and strong account support. Disposal specialists need secure handling, towing, demolition, auction and recycling capability, with auditable outcomes. Software suppliers need fleet functionality, configurable access, implementation support, integrations, data exchange, security, data protection and auditability. All routes require transparent pricing, evidence and management information.

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Notice Information

Notice Title

HCC & TPPL Fleet Management Services and Supplies Framework

Notice Description

This procurement was conducted as an Open Procedure in accordance with Section 20 of the Procurement Act 2023. Hertfordshire County Council ("the Authority") and The Procurement Partnership Ltd ("TPPL"), acting as the Agent, invited tenders for participation in a 48 month Closed Framework Agreement (pursuant to Section 45 of the Act) for the supply of Fleet Management Services and Supplies ("Fleet Goods and Services"). The Framework is structured into five Lots, each containing a defined set of packages that specify the core and optional service elements available to Contracting Authorities. The package system provides a consistent, modular structure for Call Off Contracts, while still allowing Contracting Authorities to run Competitive Selection Processes where appropriate. Hertfordshire County Council is a Centralised Procurement Authority for the purposes of the Act. The Framework is available for use by Contracting Authorities throughout the United Kingdom, including but not limited to: Local Authorities and Combined Authorities Registered Providers of Social Housing NHS Bodies and Health Trusts Educational Institutions (Schools, Colleges, Universities, Academies) Emergency Services (Police, Fire, Ambulance, Coastguard) Registered Charities Non Departmental Public Bodies Central Government Departments and Executive Agencies Other public sector bodies as defined in Section 2 of the Procurement Act 2023 The Framework may also be accessed by other Centralised Procurement Authorities acting on behalf of the above entities. TPPL is acting as the Agent for the purposes of this procurement and the ongoing management of the Framework. This includes, but is not limited to: administration of the tender process, evaluation of submissions, Framework management, delivery of Competitive Selection Processes, support with awards without reopening competition (where permitted), and collection of Framework Fees. The Framework comprises the following Lots: 1. Fleet Management Services 2. Tyres and Ancillary Services 3. Fuel Cards 4. Vehicle and Equipment Disposal 5. Fleet Management Software Suppliers appointed to the Framework will be required to deliver the relevant goods and services in accordance with the specifications set out in the procurement documents. Delivery may be national or regional depending on the Lot and the requirements of individual Contracting Authorities. Call Off Contracts may be awarded without reopening competition (typically using the package system) or through Competitive Selection Processes, ensuring flexibility while maintaining consistency of service standards and statutory compliance.

Lot Information

Fleet Management Services Tyres and Ancillary Services Fuel Cards Vehicle & Equipment Disposal Fleet Management Software

Planning Information

Hertfordshire County Council (HCC) and The Procurement Partnership Limited (TPPL) have worked together for over a decade. The partnership has provided a range of UK accessible frameworks covering a wide range of vehicle types, associated goods, and services. HCC is an upper-tier local authority for the non-metropolitan county of Hertfordshire. Hertfordshire is located in the south east of England and it's southernmost borders are just 12 miles from central London. Hertfordshire covers 634 square miles and has a population of over 1.2 million people and is home to a diverse range of communities. The Procurement Partnership Ltd (TPPL) are a private limited company offering a range of sustainable procurement solutions and services to the Public Sector. Through a collaborative approach, our members can obtain fully supported procurement solutions, with enhanced product specific technical expertise to aid in determining product and procurement specifications that conform with existing procurement legislation. Previously, TPPL has provided its members with access to fleet management services in the form of a category within a finance and lease dynamic purchasing system (DPS) created in conjunction with HCC. The DPS was launched in 2021, reference number: TPPLHCCFL01 and is due to expire in August 2026. Based on interest from members in this category over the life cycle of the DPS and confirmed through further member engagement activity, a standalone framework for fleet management services and supplies has been identified as necessary. This survey now seeks views from the supply-chain on issues that may impact on the final specification, lot structure, and the scope for delivering social value outcomes within the proposed framework. Completion of this survey is not an invitation for formal expression of interest. This questionnaire is issued for information only, to assess the appetite and capability of the market and thus make any potential process more focused and efficient. The information gathered will be used for the following: • To build capacity within the supply chain to bid for the proposed framework • To engage with partners on the overall general scope of the specification and requirements prior to issuing the tender documents. • To provide feedback in relation to the appetite of the market together with information that will allow the exercise to be shaped to elicit a positive response from suppliers. The benefits to your organisation in participating in this process include: • The chance to assess whether the opportunity will be suitable and of interest to you. • Ensuring that the specification is realistic and market focused. • The chance to raise any risks, concerns or issues regarding the potential opportunity. Your responses will assist us in creating a process which is well-framed, focused, feasible, and likely to be of interest to the market. There is no commercial advantage or disadvantage to your organisation as a result of being involved in this market engagement. This process focuses on the market rather than on the merits of individual suppliers. It involves no element of supplier selection or bid evaluation. The questionnaire is available for completion via an online form during the period 26th January 2026 to 9th February 2026 at 17:00. The questionnaire is accessible via this link: https://forms.office.com/e/qPFuW9CdJV Completed engagement questionnaires must be submitted no later than 5:00pm on the 9th February 2026 at 17:00.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060ec2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069311-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

34 - Transport equipment and auxiliary products to transportation

48 - Software package and information systems

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services

CPV Codes

30163100 - Agency fuel cards

34350000 - Tyres for heavy/light-duty vehicles

48100000 - Industry specific software package

50111000 - Fleet management, repair and maintenance services

50118110 - Vehicle towing-away services

50190000 - Demolition services of vehicles

72260000 - Software-related services

79342400 - Auction services

90514000 - Refuse recycling services

98390000 - Other services

Notice Value(s)

Tender Value
£150,000,000 £100M-£1B
Lots Value
£150,000,000 £100M-£1B
Awards Value
£150,000,000 £100M-£1B
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
27 May 2026Expired
Future Notice Date
9 Feb 2026Expired
Award Date
20 Jul 20261 months ago
Contract Period
18 Aug 2026 - 17 Aug 2030 4-5 years
Recurrence
2030-04-17

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hertfordshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STEVENAGE
Postcode
SG1 2FQ
Postcode Area
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
Stevenage
Electoral Ward
Symonds Green
Westminster Constituency
Stevenage

Supplier Information

Number of Suppliers
26
Supplier Names

ADEPT VEHICLE SOLUTIONS LIMITED

ALLSTAR BUSINESS SOLUTIONS LIMITED

ASC SOFTWARE LIMITED

BARTEC MUNICIPAL TECHNOLOGIES LIMITED

BRIGHTWELLS LIMITED

CHEVIN COMPUTER SYSTEMS LIMITED

CLM FLEET MANAGEMENT LTD

COMMERCIAL SERVICES KENT LIMITED

CONNECTED MANAGEMENT SERVICES LIMITED

DIRECT TYRE MANAGEMENT LIMITED

EDC SYSTEMS LIMITED

EURO AUCTIONS (UK) LTD

FIVEWAYS MUNICIPAL VEHICLE HIRE LIMITED

GREENARC LIMITED

GREENER EALING LTD

H-TEC COMMERCIAL GROUP LTD

JOHN PYE & SONS LIMITED

MANHEIM LIMITED

PROHIRE SOFTWARE LIMITED

RIVERSIDE TRUCK RENTAL LIMITED

SLJ FLEET SOLUTIONS LIMITED

SPECIALIST FLEET SERVICES LIMITED

TELETRAC NAVMAN (UK) LTD

UK TELEMATICS LIMITED

VENSON AUTOMOTIVE SOLUTIONS LIMITED

WILSONS AUCTIONS LIMITED

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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