Tender

260024 Provision of Waste Management Services Lot 1: Commercial Waste and Recycling Services, Lot 2: Confidential Waste and Non-Confidential Paper Waste, Lot 3: Chemical/Hazardous, Waste Lot 4: Clinical Waste

QUEEN'S UNIVERSITY BELFAST

This public procurement record has 7 releases in its history.

TenderUpdate

17 Feb 2026 at 10:11

TenderUpdate

16 Feb 2026 at 14:38

TenderUpdate

16 Feb 2026 at 09:10

TenderUpdate

16 Feb 2026 at 08:58

TenderUpdate

16 Feb 2026 at 08:49

Tender

28 Jan 2026 at 15:01

Planning

27 Jan 2026 at 11:48

Summary of the contracting process

Queen's University Belfast, located in Belfast, United Kingdom, is actively seeking suppliers to provide comprehensive waste management services. The procurement consists of four distinct lots: Lot 1 for Commercial Waste and Recycling, Lot 2 for Confidential and Non-Confidential Paper Waste, Lot 3 for Chemical/Hazardous Waste, and Lot 4 for Clinical Waste. The tender process is currently in the "Tender" stage with an open procedure method, enabling suppliers to bid for any combination of the lots. Key dates include the tender closing date on 25 February 2026 and the award period ending on 16 April 2026. The contract is underpinned by the Procurement Act 2023/54 and Northern Irish devolved regulations, ensuring compliance with all relevant legislation.

For businesses involved in waste management services, this tender offers significant growth opportunities. Firms specializing in recycling, hazardous and clinical waste management, or paper waste services can submit bids. Queen's University Belfast requires suppliers to contribute to a circular approach to resource management, aiming for zero waste to landfill. The university's dedication to sustainability provides a platform for businesses to showcase their expertise in delivering environmentally friendly solutions. Small and medium enterprises (SMEs) and voluntary, community, social enterprises (VCSEs) are encouraged to participate in specific lots, particularly Lot 2 and Lot 3, fostering diversity and inclusivity in procurement.

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Notice Title

260024 Provision of Waste Management Services Lot 1: Commercial Waste and Recycling Services, Lot 2: Confidential Waste and Non-Confidential Paper Waste, Lot 3: Chemical/Hazardous, Waste Lot 4: Clinical Waste

Notice Description

Queen's has a requirement for an experienced Supplier(s) to provide a comprehensive waste management services to various locations across the University campus. The services to be delivered under this Contract shall be provided under four separate lots as follows: * Lot 1: Commercial Waste and Recycling Services * Lot 2: Confidential Waste and Non-Confidential Paper Waste * Lot 3: Chemical/Hazardous Waste * Lot 4: Clinical Waste Applicants are invited to tender for Lot 1, Lot 2, Lot 3 and Lot 4 or any combination of lots. Lots will be evaluated independently and Queen's reserves the right to award each Lot separately. The key objectives of the Contract (Lot 1, Lot 2, Lot 3 and Lot 4) are as follows: * Effectively manage waste according to the principles of the Waste Hierarchy, supporting and aligning with the development of a circular approach to resource management. * Provide optimum, consistent service levels and ongoing value for money throughout the contract. * Provision of external bins/skips (with Queen's specific signage, as required). * Provision of regular management information, consolidated invoices and transfer notes. * Ongoing prevention of waste, increase in recycling rates and working towards zero waste to landfill. * Ensuring compliance with all relevant legislation and best practice.

Lot Information

Provision of Waste Management Services Lot 1: Commercial Waste and Recycling Services

Management of Waste Management Services for Commercial Waste and Recycling Waste. Queen's offers a four-stream waste operation with dedicated internal bins for general waste, metal cans and tins, paper and plastic bottles. In addition, some of these locations also have dedicated internal bins for glass (bottles and jars) and food waste. As a result, Queen's requires external bins for the separate collection of general waste, dry mixed recyclables, food and glass. Queen's has approximately 60 external bin collection points across the University campus.

Options: Additional collections may be added to the contract with new buildings completed.

Renewal: Options to extend by up to a further 24 months.

Provision of Waste Management Services Lot 2: Confidential Waste and Non-Confidential Paper Waste

Suppliers will be required to provide a combined pick up service for both confidential and non-confidential paper from collection points across the Queen's Campus. There are currently 80 centralised collection points. The majority of these collection points are within a one-mile radius of the main Queen's campus; however, collection will be required from outlying locations including four sites at the Royal Victoria Hospital and ECIT in the Belfast Titanic Quarter.

Options: Additional collections may be added to the contract with new buildings completed.

Renewal: Options to extend by up to a further 24 months.

Provision of Waste Management Services Lot 3: Chemical/Hazardous Waste

The Supplier will provide a comprehensive service for the collection, appropriate transportation and disposal of chemical / hazardous waste in accordance with all relevant and current statutory requirements. The Supplier shall be responsible for the collection of the waste from specified stores including the provision of suitable waste receptacles (where required), packing into transport containers as required, loading the containers on to the collection vehicle and transporting the waste to the disposal facility. Queen's currently has approximately eleven chemical waste collection points with the majority of collection locations within a one mile radius of the main Queen's Lanyon building. Suppliers should note that there is also a collection point at the Royal Victoria Hospital site.

Options: Additional collections may be added to the contract with new buildings completed.

Renewal: Options to extend by up to a further 24 months.

Provision of Waste Management Services Lot 4 : Clinical Waste

The Supplier shall be responsible for the collection of the waste from the specified stores including packing into transport containers as required, loading the containers on to the collection vehicle and transporting the waste to the disposal facility. There should be no compaction or volume reduction of the untreated waste. One consignment to be collected per four week intervals from each of the stores as above (estimated 12 consignments per year).

Options: Additional collections may be added to the contract with new buildings completed.

Renewal: Options to extend by up to a further 24 months.

Planning Information

Queen’s has conducted Preliminary Market Engagement with a number of suppliers in order to: • develop the understanding of our requirements and the proposed approach to the procurement; • gain a better understanding of what the market can offer and if the market was capable of responding to a tender in relation to this requirement; • identify potential suppliers for the requirement; • understand potential lead times; • gain an understanding of the commercial profile for the requirement; • communicate sustainability targets and minimum requirements to confirm the market has the capability to deliver on these. • identify opportunities to reduce the environmental impact of the requirement. The information gathered from PME will be used to shape any forthcoming procurement strategy to ensure that requirements can be subject to reasonable competitive tension. Participation in preliminary market engagement is not a prerequisite for any future tender exercise. This Engagement was carried out before this notice was published.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060f85
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014146-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90500000 - Refuse and waste related services

90520000 - Radioactive-, toxic-, medical- and hazardous waste services

Notice Value(s)

Tender Value
£2,464,500 £1M-£10M
Lots Value
£2,957,400 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Feb 20265 days ago
Submission Deadline
25 Feb 20262 days to go
Future Notice Date
28 Jan 2026Expired
Award Date
Not specified
Contract Period
30 Apr 2026 - 30 Apr 2029 3-4 years
Recurrence
2031-01-28

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
QUEEN'S UNIVERSITY BELFAST
Contact Name
Nora Lagan
Contact Email
procurement@qub.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT7 1NN
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland, TLN06 Belfast

Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2029-04-30T23:59:59+01:00",
                    "maxExtentDate": "2031-04-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Options to extend by up to a further 24 months."
                },
                "hasOptions": true,
                "options": {
                    "description": "Additional collections may be added to the contract with new buildings completed."
                }
            },
            {
                "id": "4",
                "title": "Provision of Waste Management Services Lot 4 : Clinical Waste",
                "description": "The Supplier shall be responsible for the collection of the waste from the specified stores including packing into transport containers as required, loading the containers on to the collection vehicle and transporting the waste to the disposal facility. There should be no compaction or volume reduction of the untreated waste. One consignment to be collected per four week intervals from each of the stores as above (estimated 12 consignments per year).",
                "status": "active",
                "value": {
                    "amountGross": 330000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
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                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "quality",
                            "name": "Technical",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
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                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
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                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical",
                            "numbers": [
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                                    "weight": "percentageExact"
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                        },
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                            "name": "Price",
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                        {
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                            "numbers": [
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                    ]
                },
                "contractPeriod": {
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                    "endDate": "2029-04-30T23:59:59+01:00",
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                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Options to extend by up to a further 24 months."
                },
                "hasOptions": true,
                "options": {
                    "description": "Additional collections may be added to the contract with new buildings completed."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-28T23:59:59+00:00"
        },
        "status": "active",
        "value": {
            "amountGross": 2957400,
            "amount": 2464500,
            "currency": "GBP"
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
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        },
        "tenderPeriod": {
            "endDate": "2026-02-25T16:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-18T16:00:00Z"
        },
        "awardPeriod": {
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        },
        "documents": [
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                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "007669-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/007669-2026",
                "datePublished": "2026-01-28T15:01:49Z",
                "format": "text/html"
            },
            {
                "id": "013675-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013675-2026",
                "datePublished": "2026-02-16T08:49:39Z",
                "format": "text/html"
            },
            {
                "id": "013679-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013679-2026",
                "datePublished": "2026-02-16T08:58:04Z",
                "format": "text/html"
            },
            {
                "id": "013687-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013687-2026",
                "datePublished": "2026-02-16T09:10:52Z",
                "format": "text/html"
            },
            {
                "id": "013902-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013902-2026",
                "datePublished": "2026-02-16T14:38:00Z",
                "format": "text/html"
            },
            {
                "id": "014146-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/014146-2026",
                "datePublished": "2026-02-17T10:11:05Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-01-28T23:59:59Z"
                },
                {
                    "startDate": "2031-01-28T23:59:59Z"
                },
                {
                    "startDate": "2031-01-28T23:59:59Z"
                },
                {
                    "startDate": "2031-01-28T23:59:59Z"
                },
                {
                    "startDate": "2031-01-28T23:59:59Z"
                },
                {
                    "startDate": "2031-01-28T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "The Supplier shall email an invoice directly to Queen's University Belfast, Payments Office at p2pinvoices@qub.ac.uk. The invoice must quote the appropriate Official Purchase Order number, Planon job number (where required) and a breakdown of costs for the location detailing how the invoice total has been calculated."
        },
        "riskDetails": "Risks that Queen's considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification.",
        "amendments": [
            {
                "id": "013675-2026",
                "description": "Please note the ITT Tender Response Pack document has been updated on In-tend to ITT Tender Response Pack v2. The document has been updated to address amendments to Lot 1 Technical questions. One question was removed and the weighting applied to other questions."
            },
            {
                "id": "013679-2026",
                "description": "Lot 2 - ITT Tender Response (Price) and Lot 2 ITT Specification has been amended for Paper collection frequency has been changed from weekly to fortnightly and updated in Appendix 1 - Paper Collection Points. Please see ITT Tender Response (Price) V2, Lot 2 Specification and Supporting Documentation V2 for modified documents in In-tend for details. Lot 3 - ITT Tender Response (Price) has been amended to reflect changes to Column G&H, details of mercury added to line 12 and lines 35-38 have changed to price per tonne rather than collection for Lot 3. See ITT Tender Response (Price) v3 - Lot 3 tab for all details in In-tend for details."
            },
            {
                "id": "013687-2026",
                "description": "Please note that the ITT - Tender Response Pack has been updated on In-Tend. The document has been updated to reflect that Q.6.1 - has been removed and the weighting applied to Q.5.1 and Q5.2 as detailed in the ITT Tender Response Pack with Sustainable Procurement section with 1 question. Please see ITT Tender Response Pack v2 for details."
            },
            {
                "id": "013902-2026",
                "description": "Tender deadline extended to 4pm, Wednesday 25 February 2026. Clarification deadline extended to 4pm, Wednesday 18 February 2026."
            },
            {
                "id": "014146-2026",
                "description": "ITT Instruction to Suppliers V2 and ITT Tender Response Pack V3 has been updated in In-tend to reflect the amended tender closing date of 4pm, Wednesday 25 February 2026 and clarification deadline of 4pm, Wednesday 18 February 2026."
            }
        ]
    },
    "language": "en"
}