PLA25163 Provision of Lighting Installations for Bay of Lights Illumination Trail

{
    "tag": [
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    "id": "ocds-h6vhtk-0610b5-2026-01-28T11:37:42Z",
    "date": "2026-01-28T11:37:42Z",
    "ocid": "ocds-h6vhtk-0610b5",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXLG-3144-TYMJ",
            "name": "Torbay Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXLG-3144-TYMJ"
            },
            "address": {
                "streetAddress": "Town Hall",
                "locality": "Torquay",
                "postalCode": "TQ1 3DR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK42"
            },
            "contactPoint": {
                "name": "Clare Farquhar",
                "email": "clare.farquhar@torbay.gov.uk",
                "telephone": "+44 1803208514"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.torbay.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXLG-3144-TYMJ",
        "name": "Torbay Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "No market engagement undertaken for this opportunity"
    },
    "tender": {
        "id": "PLA25163",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "PLA25163 Provision of Lighting Installations for Bay of Lights Illumination Trail",
        "description": "The Council is seeking a suitably qualified and experienced events contractor to design and install a high-quality innovative winter lighting solution for a family focussed Bay of Lights Illumination Trail - light installation event based on a light show / light installations experience. The event has run successfully for a number of years. Over the 2 + 1 period of the contract there will be potential for additional activity and add-ons, such as projections and an accompanying Christmas market. The event will be primarily based in Torquay with elements in the other Bay areas (Paignton and Brixham).",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79952000",
                        "description": "Event services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK42",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 360000,
            "amount": 300000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-25T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-11T17:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-04-07T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 360000,
                    "amount": 300000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Method Statements",
                            "description": "Quality for service and contract delivery. There are 5 method statements in total which add up to the percentage weighting.",
                            "numbers": [
                                {
                                    "number": 90,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Social Value assessment. The social value assessment is a combination of a qualitative assessment and quantitative assessment. Further information can be found in Part 6 Social Value Requirement and Part 8 Short Set Social Value Calculator.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Confirmation of ability to obtain relevant insurances after contract award but before delivery start Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information."
                        },
                        {
                            "type": "technical",
                            "description": "Relevant Experience and Contract Examples Health and Safety Modern Slavery Relevant policies, procedures and accreditations required to deliver the contract Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2028-01-31T23:59:59+00:00",
                    "maxExtentDate": "2029-01-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Optional 12 month extension"
                },
                "hasOptions": true,
                "options": {
                    "description": "Potential additonal spend on light installations or event projections if further funding is received from the Council or an external funder."
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.",
                "url": "www.supplyingthesouthwest.org.uk"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "007514-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/007514-2026",
                "datePublished": "2026-01-28T11:37:42Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-01-26T23:59:59+00:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "In consideration of the provision of the Services by the Supplier in accordance with the terms and conditions of this Contract, the Authority shall pay the Charges to the Supplier. The Charges shall be calculated as set out in the Payment Schedule. Unless otherwise stated in the Payment Schedule the Charges: (a) shall be payable from the Commencement Date; (b) shall remain fixed during the Term unless agreed by both parties; and (c) are the entire price payable by the Authority to the Supplier in respect of the Ser-vices and includes, without limitation, any royalties, licence fees, supplies and all consumables used by the Supplier, travel costs, accommodation expenses and the cost of Supplier Personnel. The Authority shall pay each properly submitted invoice received by the Supplier within 30 days of the date when Authority has determined that the invoice is a valid and undisputed in-voice. The Supplier shall accept payment electronically via BACS. Further information on payment terms can be found in Clause 6 Charges and Payments of the Service Contract."
        }
    },
    "language": "en"
}