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PLA25163 Provision of Lighting Installations for Bay of Lights Illumination Trail

Torbay Council

This public procurement record has 4 releases in its history.

Award

10 Jun 2026 at 10:32

UK7 - Contract Details Notice
Award

05 May 2026 at 15:28

UK6 - Contract Award Notice
Award

22 Apr 2026 at 14:44

UK6 - Contract Award Notice
Tender

28 Jan 2026 at 11:37

UK4 - Tender Notice
Summary of the contracting process

The procurement process for the PLA25163 Tender, managed by Torbay Council, involves providing lighting installations for the Bay of Lights Illumination Trail, an innovative winter event set primarily in Torquay, with elements in Paignton and Brixham. The procurement is open to qualified events contractors who can design and implement a high-quality lighting solution for a family-oriented event. This open procedure is categorised under event services with the main procurement category being services, as overseen by the central government public authority. The award phase concluded on 10 June 2026, with the contract starting on 18 May 2026 and running until 31 January 2028, with the possibility of a 12-month extension. The contract is valued at £300,000 with a potential maximum value of £360,000 depending on funding extensions for additional installations or projections.

This tender presents significant opportunities for SMEs specialising in event management, particularly those with expertise in innovative lighting systems and large-scale public events. Businesses that can provide comprehensive service delivery, quality management, and possess relevant experience and technical capabilities will find themselves well-suited for such contracts. The opportunity includes potential additional funding, signifying growth avenues for companies capable of expanding the event's scope with enhancements like projections and market additions during the festive period. Given the successful history of the event and its community impact, service providers with a reputation for delivering high-calibre public events will stand out in the competitive bidding process.

How relevant is this notice?

Notice Information

Notice Title

PLA25163 Provision of Lighting Installations for Bay of Lights Illumination Trail

Notice Description

The Council is seeking a suitably qualified and experienced events contractor to design and install a high-quality innovative winter lighting solution for a family focussed Bay of Lights Illumination Trail - light installation event based on a light show / light installations experience. The event has run successfully for a number of years. Over the 2 + 1 period of the contract there will be potential for additional activity and add-ons, such as projections and an accompanying Christmas market. The event will be primarily based in Torquay with elements in the other Bay areas (Paignton and Brixham).

Lot Information

Lot 1

Options: Potential additonal spend on light installations or event projections if further funding is received from the Council or an external funder.

Renewal: Optional 12 month extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0610b5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054595-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
£300,000 £100K-£500K
Contracts Value
£300,000 £100K-£500K

Notice Dates

Publication Date
10 Jun 20263 months ago
Submission Deadline
25 Feb 2026Expired
Future Notice Date
Not specified
Award Date
22 Apr 20265 months ago
Contract Period
18 May 2026 - 31 Jan 2028 1-2 years
Recurrence
2029-01-26

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Torbay Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TORQUAY
Postcode
TQ1 3DR
Postcode Area
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK42 Torbay
Delivery Location
TLK42 Torbay
Local Authority
Torbay
Electoral Ward
Tormohun
Westminster Constituency
Torbay

Supplier Information

Number of Suppliers
2
Supplier Names

Richmond Event Management Ltd

Future Technical Solutions Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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