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Provision of HR and Payroll Software

THE HARBOUR SCHOOLS PARTNERSHIP

This public procurement record has 3 releases in its history.

Award

01 May 2026 at 10:06

UK7 - Contract Details Notice
Award

26 Mar 2026 at 17:56

UK6 - Contract Award Notice
Tender

28 Jan 2026 at 12:22

UK4 - Tender Notice
Summary of the contracting process

The Harbour Schools Partnership has concluded a procurement process for the provision of HR and Payroll Software. This contract is categorised under educational software and personnel services. Located in Exeter, the Trust solicited suppliers through an open procedure, resulting in Zellis UK Limited being awarded the contract. The procurement process, now in the award stage, involved key dates, including the contract signing on 23rd April 2026, and spans until 22nd April 2030, with possibilities for extensions. The total contract value is approximately £750,000 GBP, excluding the gross total of £900,000 GBP. The process adhered to legal frameworks outlined in the Procurement Act 2023.

This procurement presents significant opportunities for companies specialising in HR and payroll software to expand their business horizons. The contract demands an integrated solution with strong reporting capabilities and support structures. Firms that provide comprehensive software solutions with adaptability, scalability, and educational sector expertise would find this a promising opportunity to establish a long-term relationship with a trust aiming to streamline its HR functions. Small to medium enterprises (SMEs) that can meet the technical and economic criteria outlined have a real opportunity to compete effectively in this market, given the procurement's support for SME participation.

How relevant is this notice?

Notice Information

Notice Title

Provision of HR and Payroll Software

Notice Description

This tender opportunity was issued by The Harbour Schools Partnership and Suppliers were invited to tender for the provision of a HR and Payroll Sofware. Full details of all contract requirements were given in Document 2. Specification of Requirement. The Trust was seeking an integrated HR and Payroll software solution that will manage all aspects of payroll, provide a centralised, efficient and compliant HR system, pension (TPS/LGPS) returns, reporting and meet all end of year (EOY) requirements. The Supplier will provide a flexible service, with a full breadth of support, staffed with suitably experienced personnel and have adequate resource in place to fulfil service requirements.

Lot Information

Lot LOT-0000

Options: To include: -additional optional HR and/or Payroll Modules and Additional Services. -ability to include additional schools to the payroll and HR system should additional schools join the Trust.

Renewal: Option of 1 two year extension and a further 2 one years extensions (4+2+1+1)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0610d2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040330-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48190000 - Educational software package

48450000 - Time accounting or human resources software package

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
£750,000 £500K-£1M
Contracts Value
£750,000 £500K-£1M

Notice Dates

Publication Date
1 May 20263 months ago
Submission Deadline
6 Mar 2026Expired
Future Notice Date
Not specified
Award Date
25 Mar 20265 months ago
Contract Period
23 Apr 2026 - 22 Apr 2030 4-5 years
Recurrence
2033-09-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE HARBOUR SCHOOLS PARTNERSHIP
Additional Buyers

The Harbour Schools Partnership

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX2 5AW
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
St Loyes
Westminster Constituency
Exmouth and Exeter East

Supplier Information

Number of Suppliers
1
Supplier Name

ZELLIS UK LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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