Planning

Legal Case Management Solution Preliminary Market Engagement

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

29 Jan 2026 at 16:44

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Birmingham City Council is initiating a procurement process for a Legal Case Management Solution under the planning stage. The council is exploring modern solutions that can enhance their case management activities. This preliminary market engagement aims to gather information on various solutions available, focusing on capabilities such as architecture, workflow, and automation features, as well as data management and integration options. Located in Birmingham, United Kingdom, the process falls under the Software package and information systems industry category. Interested suppliers should register with the e-tendering system, In-tend, by 12 noon on 18th February 2026 to participate in this engagement.

This tender presents significant opportunities for businesses, particularly those specialising in software systems and information technology, to offer innovative solutions that meet the Council's needs. Small to medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are especially encouraged to participate, potentially opening up new avenues for growth and collaboration. The estimated value of the contract is £200,000 to £240,000 GBP, indicating considerable financial potential for suited organisations. Engaging in this procurement could also pave the way for future collaborations with Birmingham City Council as the project progresses.

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Notice Information

Notice Title

Legal Case Management Solution Preliminary Market Engagement

Notice Description

Birmingham City Council is seeking to explore the market for a modern Legal Case Management solution to understand the types of solutions available, their capabilities, functionality, innovation, costs, commercial offerings, implementation process and timescales. The objective of the Preliminary Market Engagement is to: - * Seek information from suppliers about their solutions, capabilities, architecture, workflow and automation features, data management, integration options, and licensing models * Gather indicative costs and implementation timelines * Understand the extent to which solutions can support wider case management activity across the Council * Inform a high-level options appraisal and business case to support any future procurement The Council will be using its e-tendering system (in-tend) for the administration of this Preliminary Market Engagement and providers must register with the system to be able to access the Preliminary Market Engagement Questionnaire. The web address is: https://in-tendhost.co.uk/birminghamcc Registration and use of In-Tend is free. All correspondence for this procurement process must be via the In-tend correspondence function. If you are unable to register with In-tend please email etendering@birmingham.gov.uk The closing date for the completed questionnaires is 12 noon on 18th February 2026.

Planning Information

Birmingham City Council is seeking to explore the market for a modern Legal Case Management solution to understand the types of solutions available, their capabilities, functionality, innovation, costs, commercial offerings, implementation process and timescales. The objective of the Preliminary Market Engagement is to: - • Seek information from suppliers about their solutions, capabilities, architecture, workflow and automation features, data management, integration options, and licensing models • Gather indicative costs and implementation timelines • Understand the extent to which solutions can support wider case management activity across the Council • Inform a high-level options appraisal and business case to support any future procurement The Council will be using its e-tendering system (in-tend) for the administration of this Preliminary Market Engagement and providers must register with the system to be able to access the Preliminary Market Engagement Questionnaire. The web address is: https://in-tendhost.co.uk/birminghamcc Registration and use of In-Tend is free. All correspondence for this procurement process must be via the In-tend correspondence function. If you are unable to register with In-tend please email etendering@birmingham.gov.uk The closing date for the completed questionnaires is 12 noon on 18th February 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06126b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008223-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jan 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
2 Nov 20269 months to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Commercial and Procurement Services
Contact Email
etendering@birmingham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1BB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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