Planning

Planned Maintenance Framework

BRACKNELL FOREST BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

02 Feb 2026 at 12:44

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The public procurement process initiated by Bracknell Forest Borough Council, as announced on 2nd February 2026, involves a potential framework for planned maintenance and capital works across Council-owned properties. This framework, still in the planning stage, seeks to gather market feedback to inform its development. The Council, located in central Berkshire, UK, serves as a sub-central government public authority. The procurement falls under the 'works' industry category and encompasses repair and maintenance services as well as construction work. Interested parties must respond to the market engagement questionnaire by 28th February 2026. This is a preparative stage for a future procurement process expected to commence by 3rd August 2026. The framework is set to operate over an eight-year period, beginning with projects undertaken from April 2027.

This tender presents significant opportunities for businesses involved in building maintenance and construction, particularly for SMEs and VCSEs. The framework is anticipated to support projects of varying complexities and values, including works on roofing, heating systems, and general building refurbishment, making it ideal for firms with diverse construction capabilities. Additionally, the planned two-lot structure, accommodating projects both below and above £150,000, ensures engagement with both small and large-scale enterprises. Interested businesses are encouraged to engage in the pre-market engagement process to help shape the final specifications and secure a competitive edge in future procurement rounds.

How relevant is this notice?

Notice Information

Notice Title

Planned Maintenance Framework

Notice Description

The proposed framework is intended to support the delivery of planned maintenance and capital projects across Council-owned and managed properties.

Planning Information

Pre-Market Engagement – Planned Maintenance and Capital Works Framework 1. Introduction 1.1 Background Bracknell Forest Borough Council (BFBC or the Council) is located in central Berkshire. The Council became a Unitary Authority in April 1998 and is responsible for the management, maintenance and improvement of a diverse portfolio of Council-owned and managed properties, including (but not limited to) offices, community buildings, operational assets and some schools. Further information on how the Council operates, including details of Councillors, Council staff and departments, can be found on the Council’s website. 1.2 Purpose of this Market Engagement The Council is undertaking a pre-market engagement exercise to inform the potential procurement of a Planned Maintenance and Capital Works Framework. This exercise is intended to gather feedback from the market on the proposed framework structure, lotting, duration, values and delivery approach. This engagement does not form part of a formal procurement process and does not constitute a commitment by the Council to proceed with any procurement or to appoint any supplier. Any future procurement will be conducted in accordance with the Council’s Contract Rules and relevant public procurement legislation. 1.3 Description of the Proposed Framework The proposed framework is intended to support the delivery of planned maintenance and capital projects across Council-owned and managed properties. Typical works may include, but are not limited to: • Roofing works • Heating, boilers and gas systems • Refurbishment and general building works • Electrical works • Windows, doors and glazing • Painting and decorating • Drainage and water management • Groundworks, surfacing and external works • HVAC and cooling systems The framework is expected to be used for a range of project sizes and complexities, with call-offs awarded either by direct award or mini-competition, depending on the nature and value of the works. 1.4 Proposed Lot Structure The Council is currently considering a two-lot framework structure: • Lot 1 – Projects below £150,000 o Intended primarily for lower-value planned maintenance and minor capital works o Up to five (5) suppliers appointed to the lot • Lot 2 – Projects above £150,000 o Intended for higher-value and more complex capital projects o Up to four (4) suppliers appointed to the lot The proposed £150,000 threshold aligns with the Council’s internal approval and procurement processes. 1.5 Framework Duration The Council is proposing a framework duration of up to eight (8) years, subject to satisfactory performance and ongoing review. The anticipated structure is: • Initial period of 3 years • First extension of 2 years • Final extension of 3 years Continuation on the framework would be subject to performance reviews at each review point. 1.6 Indicative Historic Spend The Council has reviewed its expenditure on planned maintenance and capital works over the previous three financial years. This information is provided for indicative purposes only and does not constitute any guarantee or commitment in respect of future spend. Based on historic data: • Projects below £150,000: approximately £10,640,153.12. over the last three years • Projects above £150,000: approximately £31,093,493.63 over the last three years Actual future values and volumes may vary depending on budget availability, asset condition, statutory obligations and Council priorities. 1.7 Engagement process Register on the ProContract Portal using this link https://sebp.due-north.com/ Responses will be used to design the final specification, evaluation approach and route to market. Interested organisations are invited to request the market engagement questionnaire by emailing procurement.team@bracknell-forest.gov.uk ( using the subject title :Pre-Market Engagement – Planned Maintenance and Capital Works Framework) The link to the questionnaire will then be sent to you for completion. The final deadline to respond to the Market Engagement questionnaires is on 28 February 2026 15:00 BST.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-061429
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008928-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45000000 - Construction work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£100,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Feb 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
3 Aug 20266 months to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 1 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRACKNELL FOREST BOROUGH COUNCIL
Contact Name
Procurement Team
Contact Email
procurement.team@bracknell-forest.gov.uk
Contact Phone
+44 1344354375

Buyer Location

Locality
BRACKNELL
Postcode
RG12 1JD
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
Not specified
Local Authority
Bracknell Forest
Electoral Ward
Town Centre & The Parks
Westminster Constituency
Bracknell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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