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Provision of Uniforms at Avanti West Coast

FIRST TRENITALIA WEST COAST RAIL LIMITED

This public procurement record has 2 releases in its history.

Award

21 Jul 2026 at 09:59

UK6 - Contract Award Notice
Tender

03 Feb 2026 at 09:30

UK4 - Tender Notice
Summary of the contracting process

First Trenitalia West Coast Rail Limited, trading as Avanti West Coast, procured the manufacture and supply of employee uniforms and related corporate clothing across the United Kingdom. The requirement covers garments made to the customer’s specifications, with design support where needed, and end-to-end mobilisation of customer contracts. Services include transferring and reprocessing existing stock, storage, insurance, stock forecasting, distribution to designated delivery locations, and an online employee ordering system with allocation controls, returns and exchanges. The supplier also supports sustainable working practices and may provide recycling of uniforms, safety footwear and branded backpacks as a costed option. The requirement is classified as corporate clothing (CPV 18222000) and is suitable for small and medium-sized enterprises.

The procurement is complete and was awarded to Tailored Image Ltd on 20 July 2026. It used a selective competitive flexible procedure under the Procurement Act 2023, with a pre-qualification stage followed by invitation to negotiate, presentations and final evaluation. Four valid final-stage bids were received. The awarded value is £5,472,555 excluding VAT (£6,567,066 including VAT). The contract starts on 3 September 2026 and runs to 2 September 2029, with an option to extend to 2 September 2031; the stated value covers the full five-year term. Evaluation weighted pricing at 50%, qualitative criteria at 45% and contract terms at 5%. Quality covered processes and systems, account management, mobilisation, sustainability, supply-chain risk and negotiable clauses.

This award indicates demand for a supplier able to manage a complete corporate-clothing service rather than simply manufacture garments. A credible competitor would need reliable garment production and specification management, with design capability where required, together with strong mobilisation planning and the capacity to transfer, reprocess, store, insure and distribute existing and new stock. The buyer placed substantial emphasis on processes and systems, including management information, garment allocation, online ordering, stock forecasting and contract reviews. Relevant strengths also include supply-chain assurance, measurable service performance, risk management and sustainability expertise. Experience of employee-facing ordering platforms, returns and exchanges, nationwide distribution and optional recycling would help suppliers demonstrate delivery confidence when this requirement next reaches the market.

How relevant is this notice?

Notice Information

Notice Title

Provision of Uniforms at Avanti West Coast

Notice Description

REQUIREMENTS SUMMARY The Supplier will perform the following Goods and Services to meet the requirements. The manufacture, [design if applicable] and supply of the Customers employee's uniform ('Garments'). The supplier will be provided with a list of garments specifications by the Customer but may be required to provide design support throughout the lifetime of the contract. End-to-end management of the phased mobilisation of all Customer contracts to a defined timeline, implementation includes facilitating the transfer of stock from incumbent premises and reprocessing, booking and distribution through the incumbent suppliers systems. Dedicated Contract Management in line with PA Regs 2023. All distribution and delivery of Garments to the Customer's designated delivery locations. Robust stock holding and forecast process to ensure Garments are available and can be delivered to the Customer in line with demand. The provision of a customer facing online system for employee ordering, allocation controls, return and exchange of Garments. Supporting the Customer to adopt sustainable business practices and take advantage of advances in sustainability. Transfer of all remaining stock from the incumbent supplier, ongoing storage, insurance and distribution. NOTE: Recycling of uniforms, safety footwear and branded backpacks will be a costed option i.e. if the proposal is accepted and is within the approved budgets, we will include this within the requirements. If the proposal is not accepted, then recycling of uniforms, safety footwear and branded backpacks will be out of scope. Total value (estimated) PS5,472,555 excluding VAT PS6,567,066 including VAT

Lot Information

Lot 1

Renewal: The contract length is anticipated to be three (3) years with an option to extend for another two (2) years. The estimated contract value stated above is for the total term i.e. 5 years (3+2). Estimated Value below; FY 26/27 - PS550,000 FY 27/28 - PS1,054,831 FY 28/29 - PS1,076,983 FY 29/30 - PS1,098,630 FY 30/31 - PS1,120,603 FY 31/32 - PS571,508 The spend indicated within this tender process is not fully committed as the actual annual budgets will be subject to approval by Department for Transport from time to time, usually annually. Please note, we would reserve the right to reduce or increase the budgets as necessary at any point in time.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0614fa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068543-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

CPV Codes

18222000 - Corporate clothing

Notice Value(s)

Tender Value
£5,472,555 £1M-£10M
Lots Value
£5,472,555 £1M-£10M
Awards Value
£5,472,555 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Jul 20262 months ago
Contract Period
3 Sep 2026 - 2 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FIRST TRENITALIA WEST COAST RAIL LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W2 1AF
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
Hyde Park
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Tailored Image Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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