Planning

Sustainable Warmth Shropshire - Warm Homes - Retrofit Coordination & Design Services (Preliminary Market Engagement)

SHROPSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

03 Feb 2026 at 12:07

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Shropshire Council is in the planning stage of the procurement process for the "Sustainable Warmth Shropshire – Warm Homes - Retrofit Coordination & Design Services" contract. This process is part of the Council's larger initiative to deliver the second and third years of the Warm Homes: Local Grant. Located in Shrewsbury, UK, the council invites experienced Retrofit Coordinators & Designers to engage in preliminary market engagement activities. Key deadlines include the submission of a preliminary engagement questionnaire by the close of business on 18th February 2026, and an online workshop on 23rd February 2026. The contract, within the services category and scheduled to start on 1st May 2026, has a gross value of £240,000 and may extend up to 2030.

This procurement opportunity offers significant potential for organisations specialising in retrofit coordination and design, particularly those with experience in domestic retrofit grants. By engaging in this early stage of the procurement process, businesses can influence the Council's approach to its retrofit programmes. This engagement can facilitate a strategic partnership that leverages expertise in construction consultancy and project management services. Companies with the capability to integrate design and coordination for retrofit projects and reduce risk in the procurement of Retrofit Installers would find this opportunity well-suited to their business growth goals.

How relevant is this notice?

Notice Information

Notice Title

Sustainable Warmth Shropshire - Warm Homes - Retrofit Coordination & Design Services (Preliminary Market Engagement)

Notice Description

The Council is gearing up to deliver years two and three of the Warm Homes: Local Grant. Under previous years, and similar schemes such as the HUG and LAD schemes, the Council has operated under an independent retrofit coordination model, with a specialist Retrofit Coordinator(s) acting as the Council's project delivery partners to ensure retrofit works carried out under the scheme are compliant with the PAS2035 process. This model, where the Council has procured a delivery partnership of various specialised Retrofit Installers based on an outline model for yearly delivery, and then 'plugged in' a Retrofit Coordinator to oversee the installers compliant delivery of works has proven strong, and effective in ensuring high quality retrofit across the county. This up to four-year contract now presents the Council with an opportunity to further develop and improve this delivery model going forwards. As such, the Council is seeking preliminary market engagement with experienced Retrofit Coordinators & Designers to better understand the options and approaches available. Suitability: Specialist Retrofit Coordination & Design organisations, with experience in private sector, domestic retrofit grants To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1011428569

Planning Information

The Council has prepared an outline specification for this contract, a headline change for which is a shift in the model to preparing a full programme of retrofit works for a given year in partnership with the Coordination & Design partner, ahead of going to market to secure Retrofit Installers. It is expected that this shift in approach will achieve the following: Improve clarity ahead of Retrofit Installer procurement, reducing the level of risk for prospective bidders. Allow the Council, advised by its Coordination & Design partner, to address necessary remedial works associated with proposed retrofit projects before engaging Retrofit Installers. More closely align the programme with the ideal vision set out in PAS2035:2023 Engagement process description: Organisations are invited to review the initial specification provided by the Council and complete the preliminary engagement questionnaire also provided by the Council, by COP 18th February. To access the questionnaire, please email AffordableWarmth@Shropshire.gov.uk with the name of your organisation, and the name and email of whoever will be completing the questionnaire. Organisations are also invited to attend an online workshop hosted by the council via MS teams on Monday 23rd February, 10am. Here the Council will discuss questionnaire responses and review the specification in consultation with attending organisations. To secure your spot please email AffordableWarmth@Shropshire.gov.uk with the name of your organisation, names of your attendees and their email addresses. Max two attendees per organisation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-061543
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009412-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71530000 - Construction consultancy services

71541000 - Construction project management services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20266 days ago
Submission Deadline
Not specified
Future Notice Date
27 Feb 20263 weeks to go
Award Date
Not specified
Contract Period
30 Apr 2026 - 30 Apr 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHROPSHIRE COUNCIL
Contact Name
Mr Merrick Rose
Contact Email
affordablewarmth@shropshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SHREWSBURY
Postcode
SY3 8HQ
Post Town
Shrewsbury
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG22 Shropshire
Delivery Location
TLG22 Shropshire
Local Authority
Shropshire
Electoral Ward
Porthill
Westminster Constituency
Shrewsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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