Tender

Sustainable Warmth Shropshire - PAS2035 Retrofit Coordination & Design Services

SHROPSHIRE COUNCIL

This public procurement record has 5 releases in its history.

TenderUpdate

18 May 2026 at 08:22

TenderUpdate

15 May 2026 at 14:04

Tender

15 May 2026 at 13:48

PlanningUpdate

13 Feb 2026 at 19:05

Planning

03 Feb 2026 at 12:07

Summary of the contracting process

Shropshire Council has initiated a tender for "Sustainable Warmth Shropshire – PAS2035 Retrofit Coordination & Design Services" under an open procedure. The service aims to support the Council’s Warm Homes: Local Grant programme by providing Retrofit Coordination & Design Services and ensuring compliance with the PAS2035 process across all stages. The contract, valued at £288,000, will run initially from 7th July 2026 to 6th July 2028, with an option to extend for up to two more years. The procurement falls within the services category, particularly construction consultancy and project management services, and will be conducted electronically via the Delta eSourcing portal. Key dates include an enquiry period ending on 29th May 2026 and a submission deadline on 15th June 2026, with the award decision expected by 6th July 2026. The project is set to take place in the UKG22 region of the United Kingdom.

This tender presents significant opportunities for businesses specialising in retrofit coordination and design, specifically those with experience in alignment with PAS2035 standards. It is well-suited for Small and Medium Enterprises (SMEs) and Voluntary, Community and Social Enterprise (VCSE) organisations due to the open and accessible procurement process. The project offers a platform for businesses to enhance their portfolios with public sector projects, providing sustainable, energy-efficient solutions that align with government priorities. Engaging in this contract can enable businesses to establish a strong presence in the growing market for sustainable construction and project management services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

Sustainable Warmth Shropshire - PAS2035 Retrofit Coordination & Design Services

Notice Description

Shropshire Council is seeking an experienced Retrofit Coordination & Design partner, to aid in delivery of it's Warm Homes: Local Grant programme. The partner will act as a critical friend to the council, consulting to ensure the programme's compliance with the PAS2035 process at all stages. The partner will take Retrofit Assessments, completed by the Council, and work up IOEs & MTIPs, which will be discussed with residents. The partner will then produce overall Retrofit Designs for each project, which will be implemented by separately procured Retrofit Installers. You are invited to tender for the provision of PAS2035 Retrofit Coordination & Design Services as detailed in the Tender Response Document. The contract will be for an initial period of 2 years commencing on the 7th July 2026 with the option to extend for a further period of up to 2 years.

Lot Information

Lot 1

Renewal: Option to extend for a further period of up to 2 years.

Planning Information

The Council has prepared an outline specification for this contract, a headline change for which is a shift in the model to preparing a full programme of retrofit works for a given year in partnership with the Coordination & Design partner, ahead of going to market to secure Retrofit Installers. It is expected that this shift in approach will achieve the following: Improve clarity ahead of Retrofit Installer procurement, reducing the level of risk for prospective bidders. Allow the Council, advised by its Coordination & Design partner, to address necessary remedial works associated with proposed retrofit projects before engaging Retrofit Installers. More closely align the programme with the ideal vision set out in PAS2035:2023 Engagement process description: UPDATED 13/02/26 - Due to unexpected and extremely high interest in this contract, the Council has been forced to amend the engagement process. Organisations are invited to review the initial specification provided by the Council. To access this specification, please email AffordableWarmth@Shropshire.gov.uk. Organisations are invited to provide their responses to the Council’s discussion themes by Microsoft forms, a link to which will be provided by email when the specification is requested. The deadline for submitting these responses is 27th February 2026

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-061543
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045218-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services


CPV Codes

71530000 - Construction consultancy services

71541000 - Construction project management services

Notice Value(s)

Tender Value
£288,000 £100K-£500K
Lots Value
£288,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 May 20265 days ago
Submission Deadline
15 Jun 20264 weeks to go
Future Notice Date
27 Feb 2026Expired
Award Date
Not specified
Contract Period
6 Jul 2026 - 6 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SHROPSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHREWSBURY
Postcode
SY3 8HQ
Post Town
Shrewsbury
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG22 Shropshire
Delivery Location
TLG22 Shropshire

Local Authority
Shropshire
Electoral Ward
Porthill
Westminster Constituency
Shrewsbury

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-061543-2026-05-18T09:22:12+01:00",
    "date": "2026-05-18T09:22:12+01:00",
    "ocid": "ocds-h6vhtk-061543",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PCLL-9577-QDZW",
            "name": "Shropshire Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PCLL-9577-QDZW"
            },
            "address": {
                "streetAddress": "Guildhall, Frankwell Quay",
                "locality": "Shrewsbury",
                "postalCode": "SY3 8HQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG22"
            },
            "contactPoint": {
                "name": "Mr Merrick Rose",
                "email": "affordablewarmth@shropshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PCLL-9577-QDZW",
        "name": "Shropshire Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Council has prepared an outline specification for this contract, a headline change for which is a shift in the model to preparing a full programme of retrofit works for a given year in partnership with the Coordination & Design partner, ahead of going to market to secure Retrofit Installers. It is expected that this shift in approach will achieve the following: Improve clarity ahead of Retrofit Installer procurement, reducing the level of risk for prospective bidders. Allow the Council, advised by its Coordination & Design partner, to address necessary remedial works associated with proposed retrofit projects before engaging Retrofit Installers. More closely align the programme with the ideal vision set out in PAS2035:2023 Engagement process description: UPDATED 13/02/26 - Due to unexpected and extremely high interest in this contract, the Council has been forced to amend the engagement process. Organisations are invited to review the initial specification provided by the Council. To access this specification, please email AffordableWarmth@Shropshire.gov.uk. Organisations are invited to provide their responses to the Council's discussion themes by Microsoft forms, a link to which will be provided by email when the specification is requested. The deadline for submitting these responses is 27th February 2026",
                "dueDate": "2026-02-27T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "009412-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/009412-2026",
                "datePublished": "2026-02-03T12:07:03Z",
                "format": "text/html"
            },
            {
                "id": "013649-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013649-2026",
                "datePublished": "2026-02-13T19:05:10Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DMNV031",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Sustainable Warmth Shropshire - PAS2035 Retrofit Coordination & Design Services",
        "description": "Shropshire Council is seeking an experienced Retrofit Coordination & Design partner, to aid in delivery of it's Warm Homes: Local Grant programme. The partner will act as a critical friend to the council, consulting to ensure the programme's compliance with the PAS2035 process at all stages. The partner will take Retrofit Assessments, completed by the Council, and work up IOEs & MTIPs, which will be discussed with residents. The partner will then produce overall Retrofit Designs for each project, which will be implemented by separately procured Retrofit Installers. You are invited to tender for the provision of PAS2035 Retrofit Coordination & Design Services as detailed in the Tender Response Document. The contract will be for an initial period of 2 years commencing on the 7th July 2026 with the option to extend for a further period of up to 2 years.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71530000",
                        "description": "Construction consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71541000",
                        "description": "Construction project management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 288000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-07-07T00:00:00+01:00",
                    "endDate": "2028-07-06T23:59:59+01:00",
                    "maxExtentDate": "2030-07-06T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 288000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Criterion 1",
                            "description": "%",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Criterion 2",
                            "description": "%",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Criterion 1",
                            "description": "%",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "description": "%",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Criterion 1",
                            "description": "%",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "description": "%",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "renewal": {
                    "description": "Option to extend for a further period of up to 2 years."
                }
            }
        ],
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://www.delta-esourcing.com/respond/QRB3A2N879",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-15T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-05-29T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-06T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-16194",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16194",
                "format": "application/pdf"
            },
            {
                "id": "A-16195",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16195",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-16196",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16196",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "A-16197",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16197",
                "format": "application/pdf"
            },
            {
                "id": "A-16198",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16198",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "044966-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/044966-2026",
                "datePublished": "2026-05-15T14:48:33+01:00",
                "format": "text/html"
            },
            {
                "id": "044983-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/044983-2026",
                "datePublished": "2026-05-15T15:04:43+01:00",
                "format": "text/html"
            },
            {
                "id": "045218-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/045218-2026",
                "datePublished": "2026-05-18T09:22:12+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}