Cleaning Contract

{
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    "id": "ocds-h6vhtk-061577-2026-02-03T14:12:28Z",
    "date": "2026-02-03T14:12:28Z",
    "ocid": "ocds-h6vhtk-061577",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-10345317",
            "name": "RAY ACADEMY TRUST",
            "identifier": {
                "scheme": "GB-COH",
                "id": "10345317"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PLWV-3534-THRD"
                }
            ],
            "address": {
                "streetAddress": "Roger Ascham Primary School",
                "locality": "London",
                "postalCode": "E17 5HU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI53"
            },
            "contactPoint": {
                "name": "Sarah Smith",
                "email": "finance@raymat.net",
                "telephone": "02085273157"
            },
            "roles": [
                "buyer"
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            "details": {
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                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-10345317",
        "name": "RAY ACADEMY TRUST"
    },
    "tender": {
        "id": "ocds-h6vhtk-061577",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Cleaning Contract",
        "description": "We require a new cleaning contract for Roger Ascham Primary School to include daily cleaning of following: Contract Details * Contract title: Provision of Cleaning Services * Contract start date: 1st April 2026 * Initial contract term: 12 months * Type of contract: Services Description of the Services The successful bidder will be responsible for delivering a high-quality, reliable cleaning service, including but not limited to: * Routine cleaning of offices, classrooms, shared spaces between classrooms, corridors/communal areas, washrooms, staffrooms/kitchens, meeting spaces and Infant/Junior halls/dining areas. * Floor care including vacuuming, mopping, half termly Infant/Junior Hall floor polishing and periodic deep cleaning. * Weekly wiping over window seals / door frames. * Waste and recycling collection and disposal from the school building. * Supply and management of cleaning materials and equipment. * Periodic and ad-hoc deep cleaning services as required. A detailed cleaning specification, schedules, and performance standards will form part of the final contract. Premises Information * Location(s): Roger Ascham Primary School, 1 Wigton Road, Walthamstow, London, E17 5HU * Type of premises: Educational * Approximate size / occupancy: 16 classrooms, 2 sensory rooms, 1 art room, 1 library, 1 nursery/kitchen, 5 offices, 2 staffroom/kitchens, 2 meeting rooms and 2 hall/dining * Cleaning hours: 0600 - 0800 Monday to Friday (term time only with ad-hoc additional deep cleans during the holidays)",
        "status": "active",
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                        "id": "90000000",
                        "description": "Sewage, refuse, cleaning and environmental services"
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                        "countryName": "United Kingdom"
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                        "countryName": "United Kingdom"
                    },
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                "relatedLot": "1"
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        ],
        "value": {
            "amountGross": 78000,
            "amount": 65000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
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                "method": "withAndWithoutReopeningCompetition",
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                "description": "Tender Submission Requirements Bidders must submit a tender response covering the following sections. Supplier Information * Company name, registered address, and company registration number * Contact details for the tender * Details of relevant experience delivering comparable contracts Service Delivery Methodology * Proposed approach to service delivery * Staffing model, supervision, and management structure * Recruitment, vetting, induction, and training arrangements * Business continuity arrangements (including sickness and absence cover) Quality Assurance and Contract Management * Quality control procedures and performance monitoring * Key performance indicators (KPIs) and reporting * Approach to continuous improvement and customer feedback Health, Safety and Compliance * Health and Safety Policy * Risk assessment and COSHH arrangements * Evidence of compliance with relevant legislation * Details of safeguarding procedures (where applicable) * Insurance certificates (minimum levels to be stated if required) Environmental and Social Value * Environmental management practices * Use of sustainable products and methods * Waste reduction and recycling measures * Any added social value benefits (e.g. local employment, apprenticeships) Pricing and Commercials * Full pricing schedule and cost breakdown * Confirmation of what is included/excluded * Pricing assumptions and inflationary arrangements (if any) References * A minimum of two references for comparable contracts delivered within the last 3 years. Evaluation Criteria Tenders will be evaluated using the Most Economically Advantageous Tender (MEAT) approach, balancing quality and cost. The Contracting Authority reserves the right to clarify tender submissions where necessary. Clarifications will not be used to change the substance of a tender. Clarification Process * All clarification questions must be submitted in writing to: ssmith@raymat.net * Deadline for clarification questions: 28/02/2026 * Responses may be shared with all bidders to ensure transparency and equal treatment Submission Instructions * Submission deadline: 06/03/2026 * Submission method: ssmith@raymat.net * File format: PDF Document Late submissions will not be accepted.",
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        },
        "submissionMethodDetails": "Please submit tenders to finance@raymat.net",
        "submissionTerms": {
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            "languages": [
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        },
        "tenderPeriod": {
            "endDate": "2026-03-06T23:59:59Z"
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        "enquiryPeriod": {
            "endDate": "2026-02-28T23:59:59Z"
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            "endDate": "2026-03-20T23:59:59Z"
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                            "name": "Price of Delivery",
                            "description": "Competitive pricing ensures value for money",
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                "suitability": {
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                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract renewal for additional three years on completion of contract."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-11349",
                "documentType": "biddingDocuments",
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                "description": "Tender notice on Find a Tender",
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