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Contract for the Supply of Food Waste Caddy Liners - LOTS 1 & 2

City & County of Swansea

This public procurement record has 3 releases in its history.

Award

06 Aug 2026 at 14:35

UK7 - Contract Details Notice
Award

20 May 2026 at 09:38

UK6 - Contract Award Notice
Tender

03 Feb 2026 at 16:52

UK4 - Tender Notice
Summary of the contracting process

City & County of Swansea procured plastic polyethylene food waste caddy liners for use with household kitchen caddies. The goods are intended to fit securely in 5–7 litre caddies, use the full internal capacity with an overlap to hold the liner, and contain more than 30% recycled plastic. Liners must be translucent with a beige tint and supplied in rolls or packs of 48. The requirement covers two delivery arrangements: one for standard supply and one for call-off supply. It is a goods procurement, with associated recycling and waste-related services, delivered in Swansea. Suppliers could offer up to three liner types and needed to provide clearly labelled samples of both the liners and their printed re-order tags.

The procurement is complete and was run as an above-threshold open procedure. The award decision was made on 19 May 2026, with both contracts signed on 9 June 2026. Lot 1 was awarded to Imperial Polythene Products Ltd for £96,000 excluding VAT (£117,600 including VAT); its contract runs from 10 June 2026 to 31 May 2027, with an option to extend by up to 36 months. Lot 2 was awarded to Cromwell Polythene Limited for £380,000 excluding VAT (£456,000 including VAT), on the same contract period and extension terms. Lot 1 required delivery within four weeks of the first order, while Lot 2 allowed up to 18 weeks. Evaluation was 70% total price and 30% quality, including samples, re-order tags and delivery timescales.

This requirement suits manufacturers and distributors of recycled polyethylene refuse sacks or similar food-waste consumables, particularly businesses able to produce liners consistently to tight dimensional and material specifications. Credible suppliers need evidence that products contain more than 30% recycled plastic, fit 5–7 litre caddies securely, and can be supplied in the required translucent beige format and pack sizes. Operational capability matters: suppliers must support both rapid initial delivery and longer-lead call-off supply, provide reliable printed re-order tags, and manage labelled product samples safely. The award attracted four bids for Lot 1 and seven for Lot 2, including substantial SME participation, indicating a competitive market where product quality, dependable delivery and price discipline are all important.

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Notice Information

Notice Title

Contract for the Supply of Food Waste Caddy Liners - LOTS 1 & 2

Notice Description

Award of Lot 1 Food Waste Caddy Liners: Delivery no later than 4 weeks from 1st order date Lot 2 Food Waste Caddy Liners: Delivery no later than 18 weeks from 1st order date

Lot Information

Lot 1 Food Waste Caddy Liners: Delivery no later than 4 weeks from 1st order date

The Council is seeking to enter into a contract with a suitably competent contractor for the supply of Plastic Polyethylene (PE) food waste caddy liners. Companies may submit quotations for up to 3 types of liner. All sample liners must be clearly labelled. Liners must contain more than 30% recycled plastic. Liners should fit comfortably and securely into a 5-7 litre kitchen caddy. The dimensions of the liners should be such that they utilise the total internal capacity of the kitchen caddies with an overlap for securing the liner in place over the opening of the caddies. Liners shall be translucent with a beige tint & Liners should be in rolls or packs of 48. Lot 1 Food Waste Caddy Liners: Delivery no later than 4 weeks from 1st order date

Renewal: Contract Period: 23rd March 2026 to 22nd March 2027 with the option to extend for up to 36 months

Lot 2 Food Waste Caddy Liners: Delivery no later than 18 weeks from 1st order date

The Council is seeking to enter into a contract with a suitably competent contractor for the supply of Plastic Polyethylene (PE) food waste caddy liners. Companies may submit quotations for up to 3 types of liner. All sample liners must be clearly labelled. Liners must contain more than 30% recycled plastic. Liners should fit comfortably and securely into a 5-7 litre kitchen caddy. The dimensions of the liners should be such that they utilise the total internal capacity of the kitchen caddies with an overlap for securing the liner in place over the opening of the caddies. Liners shall be translucent with a beige tint & Liners should be in rolls or packs of 48. Lot 2 Food Waste Caddy Liners: Delivery no later than 18 weeks from 1st order date

Renewal: Contract Period: 23rd March 2026 to 22nd March 2027 with the option to extend for up to 36 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0615d6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074809-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

42914000 - Recycling equipment

90500000 - Refuse and waste related services

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
£480,000 £100K-£500K
Awards Value
£476,000 £100K-£500K
Contracts Value
£478,000 £100K-£500K

Notice Dates

Publication Date
6 Aug 20261 months ago
Submission Deadline
4 Mar 2026Expired
Future Notice Date
Not specified
Award Date
19 May 20264 months ago
Contract Period
10 Jun 2026 - 31 May 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
2
Supplier Names

Imperial Polythene Products Ltd

Cromwell Polythene Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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