Notice Information
Notice Title
Grounds Maintenance Vehicles, Plant and Equipment Procurement
Notice Description
Birmingham City Council (the "Council") is seeking to appoint an organisation for the procurement and hire of ground maintenance vehicles. The Council may procure assets by outright purchase and or contract hire depending on asset type and funding route; tenderers must price in accordance with the pricing schedules for the Lots bid. The Council's Improvement and Recovery Plan (IRP) set out a Council-wide programme to reset service delivery, improve value for money, and deliver financial stability. Within this, the Street Scene Transformation Programme has been identified as a key enabler to modernising the operating model, improve the quality of direct services provided to residents, and deliver planned Medium-Term Financial Plan (MTFP) savings. A key component of this transformation is the replacement of the Council's ageing frontline fleet across Grounds Maintenance. In 2024, Cabinet approved the procurement of 151 new Waste Collection vehicles to support the move to alternate weekly waste residual waste collections and the introduction of a citywide food waste collection service by March 2026, in line with national legislation. This earlier investment addressed only part of the wider operational fleet. A significant proportion of the Council's Grounds Maintenance vehicles and plant remain life-expired, inefficient, and unreliable. Much of the current fleet is either operating well beyond its expected lifespan or is provided via long-term spot hire at higher cost. The Council has committed, through the Business Case for the Street Scene Transformation Programme, to establish a normalised and strategic approach to fleet and asset replacement, ensuring that future investments are planned, phased and aligned with the evolving needs of operational services. This includes moving away from one-off bulk procurements and towards a flexible multi-year investment model based on agreed age profiles and lifecycle planning. Lots The contract(s) being procured have been split into Lots, as follows. * Lot 1 - Grounds Transport and Access Vehicles * Lot 2 - Compact and Utility Tractors * Lot 3 - Ride-on and Stand-on Mowing Equipment * Lot 4 - Pedestrian Mowing Equipment * Lot 5 - Handheld Powered Grounds Equipment * Lot 6 - Sports Turf and Heavy-Duty Attachments Separate contracts will be awarded for each Lot. Tenderers may bid for one or more Lots; the top two ranking suppliers for each lot will be awarded contracts. The contract will commence on 01 June 2026 and will be in place for a period of three (3) years.
Lot Information
Grounds Transport and Access Vehicles
Provision of specialist Grounds-only transport and access vehicles to enable movement of plant, equipment and staff across parks, sports and open spaces.
Compact and Utility TractorsProvision of compact, mid-range and heavy-duty tractors to provide core power units for Grounds Maintenance operations and compatible attachments.
Ride-on and Stand-on Mowing EquipmentProvision of ride-on and stand-on mowing equipment for amenity grass, sports pitches and highways verge maintenance.
Pedestrian Mowing EquipmentProvision of pedestrian mowing equipment for precision, localised and constrained Grounds Maintenance activities.
Handheld Powered Grounds EquipmentProvision of handheld powered equipment to support routine Grounds Maintenance, verge management and horticultural tasks.
Sports Turf and Heavy-Duty AttachmentsProvision of specialist agricultural and sports turf equipment and tractor-mounted attachments for pitches, playing fields and large-scale Grounds Maintenance.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0646a7
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/009856-2026
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
34 - Transport equipment and auxiliary products to transportation
43 - Machinery for mining, quarrying, construction equipment
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
34114000 - Specialist vehicles
34144700 - Utility vehicles
43325100 - Grounds-maintenance equipment
77314000 - Grounds maintenance services
Notice Value(s)
- Tender Value
- £14,300,000 £10M-£100M
- Lots Value
- £14,300,000 £10M-£100M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 4 Feb 20265 days ago
- Submission Deadline
- 3 Mar 20263 weeks to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 May 2026 - 31 May 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BIRMINGHAM CITY COUNCIL
- Contact Name
- Commercial and Procurement Services
- Contact Email
- etendering@birmingham.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BIRMINGHAM
- Postcode
- B1 1BB
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG31 Birmingham
- Delivery Location
- TLG31 Birmingham
-
- Local Authority
- Birmingham
- Electoral Ward
- Ladywood
- Westminster Constituency
- Birmingham Ladywood
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/009856-2026
4th February 2026 - Tender notice on Find a Tender
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Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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