Planning

Occupational Health System

LEICESTER, LEICESTERSHIRE AND RUTLAND COMBINED FIRE AUTHORITY

This public procurement record has 1 release in its history.

Planning

04 Feb 2026 at 13:49

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Leicester, Leicestershire and Rutland Combined Fire Authority, also known as the Leicestershire Fire and Rescue Service (LFRS), is currently in the planning stage of a procurement process for an Occupational Health System. This procurement is part of a preliminary market engagement intended to connect with suppliers who can provide solutions that meet both current and future requirements of the LFRS. The procurement involves services within the medical software package and IT services categories. Located in Leicester, UK, LFRS has set a deadline for supplier responses to the market engagement by 4th March 2026. The overall contract period is anticipated to commence on 1st September 2026 and could potentially extend until 2031.

This initiative offers significant opportunities for businesses specialising in medical software and IT services to contribute solutions that enhance the operational efficiency of the LFRS's Occupational Health department. Companies with expertise in developing robust health management systems that can integrate with current IT setups like HR systems or Azure Entra will find this tender particularly attractive. Furthermore, businesses that can demonstrate successful case studies of compliance with UK data protection legislation and provide scalable solutions for health data management will be well-positioned to compete in this tender process. This engagement offers a gateway to collaborate with a major public safety and health authority, fostering both innovative growth and long-term partnerships.

How relevant is this notice?

Notice Information

Notice Title

Occupational Health System

Notice Description

This preliminary market engagement notice has been issued by Leicester, Leicestershire and Rutland Combined Fire Authority also known as Leicestershire Fire and Rescue Service (LFRS). The purpose of this preliminary market engagement is for LFRS to connect with suppliers of Occupational Health systems that are currently available on the market. We invite interest from suppliers to provide product information and engage in demonstrations of how their existing solutions will meet our present and future requirements. Overview of Requirement Leicestershire Fire and Rescue Service has around 700 employees, including 490 operational staff. The Occupational Health department helps Leicestershire and Rescue Service ensure that its working practices do not have a negative impact on its employees' health, and that an employee's health does not impact their ability to perform their roles. This includes looking at both the mental and physical health of our workforce through different activities, including: - Health screening for potential new employees - Health surveillance of existing employees in line with relevant HSE legislation and requirements - Periodic physical fitness testing for all operational personnel - Management referrals in relation to sickness absence - Self referrals for employee support including counselling and physiotherapy - Immunisations where required The Occupational Health department employs six full time members of staff and procures the services of healthcare professionals including doctors and nurses. Further information can be obtained from the website https://www.leics-fire.gov.uk Requirement Details The Occupational Health department requires an Occupational Health system to conduct the following tasks and activities: - Diary management for the Scheduling of in-house appointments including automated reminders by e-mail/text messaging - Recording and monitoring of health surveillance data - Interface with spirometry (currently MIR Spirolab A23) and audiometry devices (currently Amplivox CA850) - Management of referrals and generation of management referral reports - Generate reports on activities for the service - The system must comply with UK legislation and good practice for data protection - Existing occupational health records from the existing OH system particularly relating to health surveillance will need to be migrated to the new system - It would be desirable for the system to have the capability of an electronic questionnaire for recording fitness data - It would be desirable for the system to have the ability for scheduled reports or APIs to enable automated reporting of statistics to the organisation's data warehouse (PowerBI) - It would be desirable for the system to have the ability to integrate with either the organisation's HR system (FireWatch by Infographics) or Azure Entra (Active Directory) to enable the OH system to automatically update to reflect the organisation's employee changes to establishment - starters, changes of role, and leavers Volumes Leicestershire Fire and Rescue Service requires a total of seven licenses for the Occupational Health team. Access for fit forms and management reports may be required by managers.

Planning Information

Supplier Responses Suppliers are invited to participate in this market engagement by requesting and submitting our questionnaire via systems@leics-fire.gov.uk by 4th March 2026. All correspondence, including responses, must be in written format and sent to systems@leics-fire.gov.uk. All requests for clarification or additional information will be logged and replies issued to all participants. Valid responses must contain the completed questionnaire and be submitted by the closing date. It is the provider's responsibility to ensure their response arrives by the closing date. LFRS intends to seek demonstrations from suppliers who align with our requirements and are anticipated to provide further benefits to the organisation's requirements. LFRS will not be inviting any provider to host a demonstration whose proposal is to develop a system to meet the key objectives of each Lot. LFRS will not be liable for or cover any costs incurred by responding to this market engagement notice or the holding of any demonstrations. This is not a call for competition, and failure to participate will not exclude any providers from any future tender process, nor does this notice guarantee that any future tender will take place. No providers will be either advantaged or disadvantaged by participating and any resulting tender will be advertised on the appropriate electronic platform/s for all to view. Estimated dates provided within the Find a Tender notice are based on earliest possible dates to award a contract. It is anticipated that the system implementation will run concurrently with the existing software as a phased migration. It is vital that LFRS work with a viable and credible supplier who has the track record, and professional discretion to deliver the required solution and services that will enable LFRS to meet its current and future goals and business needs. We would like to notify you of an upcoming requirement, and by doing so we are keen to understand where the market stands in terms of our requirement below.   Please note the following general conditions: ● Your responses will help us to refine our requirements. ● Nothing shall constitute a commitment to ordering or award unless we publish an Invitation to Tender that results in the award of a Call-Off Contract. ● The contents of the Market Engagement is not binding, and may be subject to change ● Any and all costs associated with the production of such a response to this Market Engagement must be borne by the Supplier. ● We expect that all responses to this will be provided by Suppliers in good faith to the best of their ability in the light of information available at the time of their response.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064703
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010005-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48180000 - Medical software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Feb 20265 days ago
Submission Deadline
Not specified
Future Notice Date
4 Mar 20264 weeks to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTER, LEICESTERSHIRE AND RUTLAND COMBINED FIRE AUTHORITY
Contact Name
Mark Ingle
Contact Email
systems@leics-fire.gov.uk
Contact Phone
+441162105555

Buyer Location

Locality
LEICESTER
Postcode
LE4 3BU
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Charnwood
Electoral Ward
Birstall West
Westminster Constituency
Mid Leicestershire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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