Award

Managed Print Contract: Proposed Contract Modification

SIDNEY STRINGER MULTI ACADEMY TRUST

This public procurement record has 1 release in its history.

Award

05 Feb 2026 at 07:55

Award Notice
Summary of the contracting process

The procurement process involves a contract modification for a managed print contract by Sidney Stringer Multi Academy Trust, located in Coventry, United Kingdom. The modification pertains to the industry category of photocopying and offset printing equipment. This change increases the contract value by 35% for additional supplies and services, bringing the total to £443,851, excluding VAT. The procurement method employed is limited, specifically negotiated without the publication of a contract notice, under the legal framework of the Public Contracts Regulations 2015. Noteworthy dates include the deemed completion of the amendment after a voluntary standstill period ending on midnight, 16th February 2026. The supplier participating in this contract is ITECH Managed Services, located in Manchester.

This procurement process presents significant opportunities for businesses specialising in printing equipment and related services. Firms with experience in providing comprehensive print management solutions, maintenance, and compatibility with existing infrastructure will find this contract appealing. The Trust's decision to maintain a single supplier aims at avoiding duplication of costs and ensuring unified reporting, ideal for businesses capable of seamless supply and service integration. Small to medium-sized enterprises (SMEs) with the capability to deliver the specified supplies, such as copiers, card readers, and relevant maintenance services, particularly those comfortable with increased demands, are well-positioned to engage with such procurement opportunities.

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Notice Information

Notice Title

Managed Print Contract: Proposed Contract Modification

Notice Description

This VEAT notice explains Sidney Stringer Multi Academy Trust's intention to increase the value of its contract dated 12 August 2024 with ITECH Managed Services (the "Contract") for the supply and service of printing equipment across Sidney Stringer Multi Academy Trust by 35% to PS443,851 (exc. VAT). The original value of the Contract was PS329,454 (exc. VAT). Sidney Stringer Multi Academy Trust intends to observe a voluntary standstill period of 10 days and will not conclude the contract amendment before midnight on 16th February 2026 which is 10 clear calendar days following day of publication on 5th February 2026. No other amendments will be made to the contract.

Lot Information

Lot 1

Sidney Stringer Multi Academy Trust considers that the modification described in this VEAT notice is permitted under Regulations 72(1)(b) and 72(1)(c) of the Public Contracts Regulations 2015, which permit the modification of contracts without a new procurement procedure in the following circumstances: 72(1)(b): for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor - (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract. An increase in the contract value by 35% is now necessary to accommodate additional supplies including 6 copiers, papercut, card readers and associated maintenance. The overall nature of the contract remains unchanged. Sidney Stringer Multi Academy Trust considers that the following factors prevent a change of, or an additional, contractor to undertake these additional supplies (and, in any event, would cause the following significant inconvenience and substantial duplication of costs): - Duplication of Costs: Engaging another supplier would result in a duplication and overlapping of costs associated with onboarding, which would involve significant training and familiarisation - Maintenance Overlap: Having two different maintenance providers on-site for similar equipment would create confusion regarding "first-fix" responsibility and SLA accountability. - Risk of Incompatibility: Continuing to use an alternative provider requires the management of two separate software "clients" on user desktops. In addition to the applications of different & conflicting internal charging rates. - Unified Reporting: Adding to the current contract ensures all usage data and billing remain centralized within a single reporting dashboard to allow the Trust to monitor and forecast spend and assess sustainability progress in line with the Trust strategy.

Procurement Information

Please refer to the Legal Justification in section II.2.4) Description of the procurement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064788
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010233-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30120000 - Photocopying and offset printing equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£443,851 £100K-£500K

Notice Dates

Publication Date
5 Feb 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Aug 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SIDNEY STRINGER MULTI ACADEMY TRUST
Contact Name
Emma Clarke
Contact Email
info@sidneystringeracademy.org.uk
Contact Phone
Not specified

Buyer Location

Locality
COVENTRY
Postcode
N/A
Post Town
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLG33 Coventry
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

ITECH MANAGED SERVICES

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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